Jojo Kanjitathinkal John

• Welcomed arriving visitors and directed to appropriate meeting rooms.
• Addressed inquiries and responded via email or telephone follow-up.
• Screened and directed incoming phone calls and distributed correspondence effectively.
• Greeted customers promptly and professionally, providing friendly, knowledgeable assistance.
• Prepared professional high quality presentations using Microsoft PowerPoint and Excel spreadsheets.
• Maintained accurate and up-to-date databases containing confidential information.
• Updated files and records with precise system navigation.
• Drafted and distributed professional business letters and email correspondence.
• Organised personal and professional calendars, supplying timely reminders of upcoming meetings and events.
• Improved administration workflows to free up time and increase staff capabilities.Assist in preparation of Division’s travel request and related expense reports.
• Monitoring employees’ daily attendance as the Division timekeeper.
• Coordinate with Vendors/SMPCAD in resolving employees issues regarding SMP-SAP Action & timekeeping.
• Over all in charge for Camp Operation and Maintenance
• Prepare engineering progress reports together with Site Engineers
• In-depth knowledge of document management, transfer, preservation and maintenance.
• Possess excellent leadership and interpersonal skills for managing work and tasks.
• Excellent management, communication, organization and interpersonal skills.
• Ensure that the document control function is being performed in accordance with the procedures and in a timely manner.
• Organize necessary filing and archiving of technical documents.
• Responsible for supporting in analyzing, organizing and managing document management processes and activities.
• Provide coordination and monitoring of resources to document service assistants and document controllers about Project Documentation Management activities.
• Coordinate with function representatives, document controllers and other document service assistants involved in the project.
• Received, sorted and distributed incoming mail.
• Assisted managers in compiling and organising materials for meetings.
• Provided printing, photocopying scanning support to colleagues.
• Helped staff to maximise efficiency by providing clerical and secretarial support.
• Typed and proofread documents with zero errors.
• Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
• Organised travel and accommodations arrangements within assigned budgets.
• Planned and scheduled meetings, creating agendas and minutes as needed.

• Reported suspicious transactions and unusual account activity to appropriate escalation channels.
• Performed periodic expense variance analysis between budget, forecast and actual amounts.
• Checked and imported payroll and pension data to pay salary deductions.
• Compiled information from vast number of sources to generate accurate and meaningful business reports.
• Resolved reporting errors by conducting investigations and amending accounting entries in line with regulations.
• Recorded, classified and stored sensitive information to support financial governance.
• Prepared for and completed accurate and complete tax returns in advance of deadlines.
• Prepared monthly bank reconciliations and compiled reports for financial reviews.
• Analysed monthly reporting to reconcile production operations and general ledger.
• Analysed monthly balance sheet accounts for corporate reporting.
• Reviewed and processed employee expense reports and vendor invoices for payment.
• Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.

• Interacted with customers professionally by phone, email and in-person to deliver accurate service information.
• Liaised with customers to resolve enquiries, appointment requests and billing questions.
• Oversaw database to maintain updated records and accuracy.
• Collaborated with different departments to maintain positive rapport and smooth workflow.
• Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
• Effectively managed incoming and outgoing mail to maximise office efficiency.
• Time card preparation of employees on leave & R/P Cancellation.
• Maintaining weekly manpower report to Head office.
• Maintaining of employees records in computerized environment.
• Preparation of yearly increment for employees.
• Coordinating with Area office.
• Handling Petty Cash.
• Issuing clearance to employees (R/P & Leave)
• Profound knowledge of Word Processor, Spreadsheet, and Microsoft Outlook.
• Possess strong research and communication skills, both in verbal and written.
• Excellent supervisory, management and analytical skills.
• Supervising the work of office juniors and assigning work for them.
• Handling incoming / outgoing calls, correspondence and filing.
• Work on special projects, when required Provide support with all due diligence and compliance activities under the direction of chief compliance officer.
• Updating & maintain the holiday, absence and training records of staff.
• Memo to Head office regarding employees R/P & Passport renewal.
• Transferring of employees and records to various project.
• Issuing Air Tickets for the employees on leave & cancellation.
• Familiar with the methodology and procedures of document management.
• HMRS updating.
• Possess excellent leadership and interpersonal skills for managing work and tasks.
• Perform responsibilities of locating and correcting data entry errors and report them to supervisors, if any.
• Responsible for comparing data with source documents, or re-enter data in verification format to detect errors.
• Meeting and greeting clients and visitors to the office.
• Preparing and distributing memos & letters.
• Faxing, printing, photocopying, filing and scanning.
• Organizing business travel, itineraries, and accommodation for managers.

Monitoring inventory, office stock and ordering supplies as necessary.

• Maintained integrity of general ledger, including chart of accounts.
• Updated journal entries and accounts on accrual basis with Tally software.
• Prepare legal entity's financial statement and management reports on a monthly, quarterly and annual basis.
• Handle the tasks of preparing monthly financial statements.
• Analyze daily inventory levels by category based on $'s for potential problems.
• Responsible for reviewing balance sheet account reconciliations on a monthly and annual basis.
• Handle all other accounting related tasks as required.
• Possess comprehensive knowledge of Excel and has the ability to work with different software package.
• Perform the tasks of supervising the activities of accounts receivable and payable staff.
• Audit work flow of accounting staff to assure that all accounting transactions are appropriately authorized.

• Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.
• Maintained integrity of general ledger, including chart of accounts.
• Reviewed and processed employee expense reports and vendor invoices for payment.
• Checked and imported payroll and pension data to pay salary deductions.
• Performed periodic expense variance analysis between budget, forecast and actual amounts.

• Monitoring employees' daily attendance as the Division timekeeper
• Effectively managed incoming and outgoing mail to maximise office efficiency.
• Oversaw database to maintain updated records and accuracy.
• Over all in charge for Camp Operation and Maintenance
• Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
• Directed administrative team in high-quality clerical service delivery.
• In-depth knowledge of document management, transfer, preservation and maintenance
• Possess excellent leadership and interpersonal skills for managing work and tasks
• Excellent management, communication, organization and interpersonal skills
• Ensure that the document control function is being performed in accordance with the procedures and in a timely manner
• Organize necessary filing and archiving of technical documents
• Responsible for supporting in analyzing, organizing and managing document management processes and activities
• Provide coordination and monitoring of resources to document service assistants and document controllers about Project Documentation Management activities
• Coordinate with function representatives, document controllers and other document service assistants involved in the project
• Responsible for preserving and maintaining confidentiality of document management activities
• Handle the tasks of supporting and assisting document controller in organizing and controlling reports
• Time card preparation of employees on leave & R/P Cancellation
• Maintaining weekly manpower report to Head office
• Maintaining of employees records in computerized environment
• Preparation of yearly increment for employees
• Coordinating with Area office
• Handling Petty Cash
• Issuing clearance to employees (R/P & Leave)
• Profound knowledge of Word Processor, Spreadsheet, and Microsoft Outlook
• Possess strong research and communication skills, both in verbal and written
• Excellent supervisory, management and analytical skills
• Supervising the work of office juniors and assigning work for them
• Handling incoming / outgoing calls, correspondence and filing
• Work on special projects, when required Provide support with all due diligence and compliance activities under the direction of chief compliance officer
• Updating & maintain the holiday, absence and training records of staff
• Memo to Head office regarding employees R/P & Passport renewal
• Transferring of employees and records to various project
• Issuing Air Tickets for the employees on leave & cancellation
• Familiar with the methodology and procedures of document management
• HMRS updating
• Possess excellent leadership and interpersonal skills for managing work and tasks
• Perform responsibilities of locating and correcting data entry errors and report them to supervisors, if any
• Responsible for comparing data with source documents, or re-enter data in verification format to detect errors
• Faxing, printing, photocopying, filing and scanning
• Organizing business travel, itineraries, and accommodation for managers
• Monitoring inventory, office stock and ordering supplies as necessary

• Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.
• Maintained integrity of general ledger, including chart of accounts.
• Reviewed and processed employee expense reports and vendor invoices for payment.
• Created periodic reports comparing budgeted costs to actual costs.
• Prepared monthly bank reconciliations with 100% accuracy.
• Analysed monthly reporting to reconcile production operations and general ledger.
• Updated journal entries and accounts on accrual basis with Tally software.
• Created quarterly and yearly balance sheets to track financial trends and performance.