Joanna Bannister
Ewell,UK
Summary
Accomplished Executive Assistant with extensive experience supporting senior leaders across multiple departments, including Investment, IT, Research, Marketing, and Project Management. Skilled in managing complex diaries, coordinating international travel, and ensuring seamless scheduling for high-level executives. Proven expertise in project management and event planning, including strategic table planning and large-scale events. Highly proficient in Microsoft Office Suite, SharePoint, Concur, Salesforce, and Cvent. Exceptional communication and interpersonal skills enable effective collaboration across teams and stakeholders. Committed to leveraging strong organisational and multitasking abilities to drive operational efficiency and support business objectives.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
Work history
Executive Assistant
Savills Investment Management LLP
London, City of London
01.2023 - 07.2025
- Act as a strategic gatekeeper and trusted liaison to the CIO, Head of Investment UK, and Chief Sustainability Officer, managing access, prioritizing competing demands, and ensuring the smooth flow of communication
- Efficiently manage complex and high-priority calendars, coordinating meetings, deadlines, and events across multiple time zones
- Serve as Investment Committee Administrator, coordinating portfolio and transaction meetings across the UK, Europe, and Asia; ensure timely preparation of materials and take full ownership of drafting, finalizing, and securing signatures for meeting minutes
- Prepare high-level board papers, internal briefings, and executive correspondence with attention to accuracy and confidentiality
- Oversee and coordinate all internal and external events, including international roadshows, collaborating closely with the Marketing team to ensure flawless execution and stakeholder engagement
- Provide ad hoc travel booking and administrative support to the Marketing team and Head of IT, ensuring timely and accurate assistance when required
- Compile and submit accurate expense reports using Concur, ensuring compliance and timely processing
- Take minutes for quarterly board meetings and senior leadership sessions, tracking follow-ups and ensuring accountability
- Serve as the first point of contact for all facilities-related issues, ensuring smooth daily operations and timely resolution of requests
- Actively contribute to the internal AI Working Group, researching emerging technologies and recommending tools to enhance productivity and innovation
- Mentor and guide two junior team members, providing coaching, regular feedback, and support in their professional development
Team PA
Rise Management Consulting Ltd
London
04.2019 - 01.2023
- Organised complex travel arrangements for Chairman, CEO, and 10 Project Managers.
- Managed a dynamic diary for Chairman and CEO to ensure optimal time management.
- Provided comprehensive administrative support, including handling confidential information.
- Coordinated monthly events and conducted venue searches.
- Arranged breakfast, lunch, and dinner bookings as required.
- Served as first point of contact for all enquiries.
- Assisted Chairman with personal tasks to facilitate workload.
- Controlled legal document management to maintain compliance.
Events Executive
STEP
London
03.2014 - 04.2019
- Managed diaries for two Directors and provided scheduling support to the wider team
- Processed expenses to maintain accurate financial records.
- Created detailed travel itineraries to facilitate smooth travel arrangements.
- Developed presentations to effectively communicate information.
- Oversaw creation of contracts and client packs, including formatting and distribution.
- Managed event booking system, coordinating events, emails, and invoicing.
- Designed event surveys and marketing emails to enhance engagement.
- Liaised with speakers and sponsors to ensure successful event execution.
Team Assistant
Glasstrends
London
06.2010 - 03.2014
- Executed comprehensive administrative duties for Company Director and Operations Manager.
- Arranged travel and accommodation for a team of eight, including hotels and flights.
- Facilitated meetings with high-end clients to determine precise requirements.
- Addressed customer complaints effectively to ensure resolution.
- Generated trade and retail quotations for clients.
- Compiled weekly sales reports for Managing Director.
- Processed completed jobs for invoicing using internal software.
- Issued purchase orders and monitored outstanding invoices.
Team Assistant
Trimark
London
10.2008 - 06.2010
- Answered all switchboard calls from local and international clients and suppliers.
- Welcomed clients at reception, providing professional first impressions.
- Liaised daily with staff, suppliers, and clients to maintain effective communication.
- Managed incoming and outgoing post to ensure timely delivery.
- Issued purchase orders, verifying commercial completeness and accuracy.
- Reconciled supplier accounts against statements, proactively resolving discrepancies.
- Ensured accurate pricing for goods and applied relevant discounts.
- Handled employee attendance records, including sick leave and holidays.
Education
GCSEs - Math's, English, Science
Greenshaw High School
Sutton 09.2000 - 07.2005
Skills
- Diary management
- Travel Arrangements
- Maintaining Schedules
- Events planning
- Table planning
- Project management
- Proficiency in all areas of Microsoft Office, including Excel, Word and PowerPoint
- SharePoint
- Concur
- Salesforce
- Cvent
- Excellent communication skills, both written and verbal
References
References are available upon request.
Courses
- Microsoft PowerPoint
- Excel
Timeline
Executive Assistant
Savills Investment Management LLP
01.2023 - 07.2025
Team PA
Rise Management Consulting Ltd
04.2019 - 01.2023
Events Executive
STEP
03.2014 - 04.2019
Team Assistant
Glasstrends
06.2010 - 03.2014
Team Assistant
Trimark
10.2008 - 06.2010
GCSEs - Math's, English, Science
Greenshaw High School
09.2000 - 07.2005
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