Jenny Amatrudo
Chislehurst,Bromley
Summary
Highly organised and proactive Executive Assistant with a proven track record of supporting senior executives in fast-paced, high-stakes corporate environments. Adept at managing complex calendars, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality. Possess exceptional communication skills, a strong attention to detail, and the ability to anticipate needs and streamline operations for maximum efficiency. Brings a professional demeanour, financial acumen, and a calm, solutions-focused approach, ideal for supporting executive leadership teams within corporate banking, consultancies and start-up businesses.
Overview
25
25
years of professional experience
1
1
year of post-secondary education
Work history
Executive assistant to chief executive officer
Coadjute
London, City of London
11.2021 - Current
- Managed ever-changing calendars, scheduled meetings across different zones, and balancing investor, board, team, and external stakeholder priorities.
- Acted as a gatekeeper and first point of contact for the CEO and founders, handling communications with discretion, professionalism, and start-up-savvy judgment.
- Coordinated internal and external meetings, including logistics, materials, follow-up actions, and seamless agenda execution.
- Support fundraising activities by organising investor meetings, managing due diligence timelines, and preparing pitch decks.
- Lead operational tasks such as onboarding processes, managing company-wide tools (Slack) and streamlining communication flows.
- Full ownership and responsibility of key company processes including HR system setup (HiBob), office moves, workspace procurement, and contract negotiations.
- Managed travel logistics for the leadership team including flights, accommodation, ground transport, and itineraries, often under tight deadlines.
- Lead the culture-building initiatives, team events, and offsite to maintain engagement in a rapidly growing team.
- Anticipated the needs of the founders and proactively solve problems before they arise handling urgent issues with calm and focus.
- Maintained a pulse on the company priorities, helping the leadership team stay aligned and focused on strategic goals.
- Multiple hats often contributing to projects across operations, recruitment, marketing, or investor relations where needed, always on a mission.
Executive assistant to chief executive officer
Barclays Bank
London, City of London
02.2007 - 01.2015
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and internal / external engagements.
- Coordinated high-level meetings with clients, stakeholders, and internal teams, including preparing decks, agendas, minutes, and follow-up actions.
- Handling confidential documents and communications with discretion and professionalism.
- Arranging international and domestic travel, including visas, itineraries, accommodation, and expense reporting.
- Acted as a liaison between executives and internal departments, ensuring clear and timely communication.
- Prepare high-quality reports, presentations, and briefing documents for board and project meetings.
- Monitored email correspondence and flag or draft responses to time-sensitive issues.
- Organised and managed corporate events, team offsite, and senior-level workshops or strategy sessions.
- Maintained filing systems and ensure all documentation is accurate and up to date.
- Anticipate executive needs, identify areas for operational improvement, and offer proactive administrative support.
Personal assistant
Tube Lines ( TFL )
London, City of London
03.2004 - 02.2007
- Comprehensive diary management for senior project manager and commercial managers.
- Responsible for the Commissioning and Handover for completed projects to Transport for London.
- Taking minutes during meetings with accuracy and precision, facilitated follow-up actions efficiently.
- Coordinated team secretary's workloads, managing and setting deadlines.
- Responsible for all team secretaries training and performance.
- Managing all new starters, leavers and movers process.
- Facilitated training sessions for new hires, enhanced onboarding experience.
- Arranging team away days, including hiring venues, breakout rooms, ordering lunches and coordinating speakers and presenters.
- Ensured smooth business travel arrangements for senior management.
Team Secretary
Roberts & Partners
London, City of London
09.2003 - 02.2004
- Secretarial support for managing director and engineers.
- Improved team efficiency by managing diaries and scheduling meetings.
- Reception cover, meeting and greeting clients.
- Handled telephone enquiries professionally, facilitated effective communication.
- Organised documentation for easy access and retrieval.
- Procured office supplies as needed, ensured uninterrupted workflow.
- Dealt efficiently with incoming post and emails to enable prompt responses.
- Completed ad-hoc administrative and secretarial tasks including scanning, photocopying and proofreading.
Facilities administrator
NTL
London, City of London
06.2003 - 09.2003
- Secretarial support and diary management for the regional facilities manager.
- Customer services, maintaining and building relationships with internal customers.
- Assisting with help desk calls and allocating calls to engineers.
- Rising purchase orders for stationary, tools and protective equipment for engineers.
- Obtaining quotations from engineers and processing through Oracle Applications
- Arranging site visits for contractors to carry out site works.
- Assisted in moving office locations, minimising disruption to business operations.
Sales administrator
PPC Supplies
London, City of London
09.2000 - 06.2003
- Delivered outstanding administrative support for smooth sales operations.
- Streamlined order processing systems to maximise efficiency using Navision Financials.
- Provided comprehensive product information to potential customers, resulting in increased sales leads.
- Coordinated with the sales team, enhancing overall productivity.
- Market research on product information including new products and prices.
- Creating Mail shots in PowerPoint using digital equipment and updating company Website with new products and information.
Data entry specialist
HSBC UK
London, City of London
02.2000 - 08.2000
- Assisted in team objectives by completing tasks on deadline using Swift Messaging.
- Identified discrepancies in documents to ensure error-free reports.
- Upheld high standards of data integrity for accurate reporting.
Team administrator
Adecco
London
01.2000 - 02.2000
- Implemented new filing systems, ensured easy access to documents.
- Provided customer service support enhanced client satisfaction rates.
- Administered paperwork diligently, ensured regulatory compliance.
- Handled confidential information discreetly, upheld company integrity.
- Handled email correspondence promptly improved response times.
- Participated in recruitment processes-coordinated interviews and induction programmes for seamless onboarding.
Education
NVQ Level 2 - Business Administration
The Mari Group
London 01.2001 - 01.2002
Skills
- Efficient & Organised
- Self-motivated
- Proactive problem solving
- Trustworthy & reliable
- Confidentiality & Discretion
- Confident
- Professional manner
- Calm under pressure
- Excellent verbal and written communications skills
- Tech Savviness
- Entrepreneurial mindset
- Excellent negotiation tactics
- Event planning
- Stakeholder communication
- Extensive travel arrangements
Timeline
Executive assistant to chief executive officer
Coadjute
11.2021 - Current
Executive assistant to chief executive officer
Barclays Bank
02.2007 - 01.2015
Personal assistant
Tube Lines ( TFL )
03.2004 - 02.2007
Team Secretary
Roberts & Partners
09.2003 - 02.2004
Facilities administrator
NTL
06.2003 - 09.2003
NVQ Level 2 - Business Administration
The Mari Group
01.2001 - 01.2002
Sales administrator
PPC Supplies
09.2000 - 06.2003
Data entry specialist
HSBC UK
02.2000 - 08.2000
Team administrator
Adecco
01.2000 - 02.2000
Similar Profiles
Dnyaneshwar Sopan MarkadDnyaneshwar Sopan Markad
Lead Site Reliability Engineer at Coadjute LimitedLead Site Reliability Engineer at Coadjute Limited
Nancy BrownNancy Brown
Catering assistant at Queen Mary's HospitalCatering assistant at Queen Mary's Hospital
Robert MorleyRobert Morley
Head of Faculty for Humanities at Cobham Hall School for GirlsHead of Faculty for Humanities at Cobham Hall School for Girls
Sodiq KareemSodiq Kareem
Hotel room attendant at Ruben at the palace hotelHotel room attendant at Ruben at the palace hotel
Kylie MillarKylie Millar
Executive Assistant to Chief Executive Officer, Vice President Corporate and Chief Risk Officer at Toyota Finance Australia LimitedExecutive Assistant to Chief Executive Officer, Vice President Corporate and Chief Risk Officer at Toyota Finance Australia Limited