Jennie Johnson

Responsible for the accurate, timely and effective management of the supplier, cash and expenses ledgers. Specific tasks include:

• Processing all supplier invoices
• Creating weekly BACS payment runs and remittances.
• Overseeing the employee expense procedure
• Payment on account, bank and petty cash reconciliations
• Creating monthly and ad-hoc departmental budget reports
• Liaising with suppliers and staff to resolve queries
• Overseeing the tasks and duties of the Finance Assistant.
• Producing and updating policy and creating staff training materials
• Approving new suppliers. Maintaining the supplier database
• Maintaining the Finance, Purchase Ledger and Expenses Mailboxes, prioritising queries and responding to customers, suppliers and staff as appropriate,
• Answering queries by telephone and supporting with face to face queries as required via the Finance Reception.

Working with the Senior Leadership Team to plan, manage and oversee daily admin and office based operations. Some specific duties included:

• Safeguarding: Maintained the school’s Single Central Record. Completed all DBS checks, renewals & new starter admin in accordance with Safer Recruitment guidelines.
• HR: Absence management: Monitoring & reporting. The completion of return-to-work interviews and absence reviews and disciplinaries. Completed all other administrative HR functions (recruitment, contract changes, record keeping, variations etc).
• Finance: Provided accurate costing/income projections to the Headteacher to aid strategic decision making. Raised purchase orders and reconciled invoices. Obtained and reviewed best value quotes for goods and services. Maintained accurate expenditure information to assist budget planning. Billing and credit control for after school, sports clubs, holiday clubs, excursions, meals and events.
• School Office: Supervised administrative function and staff within the school office including School Receptionist, Attendance Officer, First Aiders and Other Support Staff. Maintained and audited records of IT and office equipment. Reconciled deliveries to PO's and managed general procurement processes. Acted as first contact for all complaints, supplier queries and contact from external agencies.
• Admin: Responsible for maintaining an accurate school MI System (SIMS), completing regular staff and student census returns to the government agencies. Improving workflow processes through automation and use of technology. Produced and distributed all school external communications via ParentMail and by updating the schools own website.

As Business Support Team Leader for the Town Planning and Building Control functions, I supervised on-site and remote administrative teams to help the business units achieve regulatory and service related targets.

Specific Responsibilities included:

• Daily resource planning to ensure all telephone calls, e-mails, portal queries and workflow tasks were allocated and completed.
• Ensured accurate and GDPR compliant data was held within the Planning Portal.
• Handled escalations effectively to resolve customer complaints promptly.
• Maintained team morale and cohesion through regular team meetings, training sessions and 1:1s.

Responsible for monitoring, maintaining and developing product quality, and development across the school uniform range by managing on and off shore quality and production teams.

Placed in role as Project Manager within Barclays Online Banking Team, I consistently delivered quarterly change releases on time and to budget.

Senior Leader responsible for the effective operations and management of all non-teaching functions in the large secondary school (Finance, HR, Facilities, H&S, Admin & School Office)

Leading teams of Financial Advisors and Banking Associates to over deliver on branch sales, customer service and risk targets.