Jayran Fourie
Leiden,South Africa
Summary
Dynamic and detail-oriented professional with a strong foundation in communication strategies and public relations. Demonstrates excellent verbal and written communication skills, complemented by strategic planning and team building expertise. Proficient in MS Word, Excel, and Outlook, with proven abilities in deadline management, event coordination, and HR policy implementation. Known for a positive mindset and calmness under pressure, with a commitment to continuous learning and problem-solving. Career goals include leveraging skills in records management and task collaboration to drive organisational success.
Overview
1
1
year of professional experience
Work History
Administration intern
Department of health and wellness
04.2024 - 05.2025
- Creating a signage following the monthly theme and color
- Create Trip Authorities for all drivers every month
- Upload templates on the information hub
- Make sure all Trip authorities are signed and approved by all signarities and transport
- Printing all approved trip authorities and share with respective drivers.
- Booking of boardrooms.
- Prepared beverages for large corporate meetings
- Writing and distribution of minutes in every team connect and share it for review.
- Compiling reports for each activation attended with statistics on participation in an event tracker. Include event highlights, what worked well and what can be done differently
- Scanning attendance registers used during activations for record purposes
- All activation reports and registers to be filed.
- Scanning training registers and add numbers to tracker database
- Marking training assessments
- Provide feedback to all candidates
- Creating training certificates and update logos accordingly.
- Getting relevant partners to sign the certificates before lamination
- Capturing of training evaluations
- Scan all the assessments and upload to the Hub
- Scan all the evaluation forms and upload to the Hub
- Capturing of Flip charts information
- All captured information should be shared with supervisors for report purposes
- Distribution of the certificates
- Distribution of the kit boxes.
- Loading Newly trained Champions to the Champion Data Base
- Advise stocks remaining and needed for training purposes
- Handling the Keys for all storerooms
- Procurement of key for second room
- Organizing and neatening the RC and other storerooms
- Re-labelling of the shelves and categorising IEC
- Refilling the foyer cabinet-suggest removing as this goes with signage
- Proper IEC stock taking and updating on inventory to advise on low stocks
- Promotional Items stock take update and advise on items needed
- Responding to WhatsApp & Calls enquiries
- Checking the email inboxes and respond to emails
- Sharing weekly key messages on Broadcast WhatsApp & Facebook
- Making sure Airtime and Data is always loaded (Do petty cash if ran out)
- Preparing petty cash claim motivations and all documents
- Sharing drafts for approval
- Getting all signatures needed
- Sending document to finance for approval
- Assisting in sourcing the requested items and return the receipts to finance
- Making sure you make copies of all receipts and petty cash document for filing purposes on the petty cash File
- Filling all team documents in their respective files accordingly. This includes HR documents like leave, performance, and others, training certificates, hybrid forms
- Making sure all files are up to date
- Making sure all files are neatly organised
- Preparation of supervisors files
- Making sure everyone's leave days are recorded in a planner and share with Kelly as per due dates. Keep planner updated
- Making sure everyone's leave forms are submitted and filed in personal files
- Reviewing training applications & confirm the total number of applicants. Check for reasonable accommodation requirements and share feedback
- Reviewing Dietary requirements forms & provide feedback
- Sending catering requests with confirmed specs.
- Booking training venues that allows for group work & confirm if projector & screen is available. Arrange for set up one day before training
- Making sure all training equipment is available and tested prior.
- Updating and printing the training evaluation forms as per the program outline.
- Preparing attendance registers
- Preparing stationery
- Preparing coffees & teas
- Preparing set up equipment such as banners, tables, table cloths etc.
- Preparing training manuals.
- Supporting with designing and review the Key messages infographics
- Assisting with keeping records (pictures) activations, ceremonies etc. for the Newsletter
- Transferring digital files to cloud
- Supporting with reviewing of the Newsletter
- Assisting with vetting posts for Facebook.
- Assisting with responding to emails and queries.
- Assisting with capturing and submitting the S&T's Claims
- Submitting completed forms for signatures and approval
- Submitting signed claims to finance team and make copies of the originals for filing purposes
- Employee Health and Wellness (WOW!)
- Met schedule using excellent planning and coordination skills.
- Demonstrated consistent hard work and dedication to achieve results and improve operations.
- Enhanced working relationships by participating in team-building activities.
- Picked up additional tasks to aid team success.
- Built and maintained courteous and effective working relationships.
- Identified issues, analysed information and provided solutions to problems.
- Maintained clean, safe working environments to eliminate accident risks.
- Managed complaints with calm, clear communication and problem-solving.
- Collaborated with team members to achieve target results.
- Prepared range of written communications, documents and reports.
- Developed team communications and information for meetings.
- Enhanced workplace safety through implementation of regulatory standards and policies
HR intern
Department of health and wellness
Capetown
04.2024 - 02.2025
- Employee benefits
- Leave administration
- Receiving of Z1 forms (leave forms)
- Capturing leave forms on Persal #4.5.4
- Checking of leave credits on Persal #4.5.11
- Processing of different types of leave
- Appointments, probations and transfers
- Checking of relevant appointment documentation for appointments
- Request outstanding documentation from apointees
- Appoint personnel in full-time, fixed term and contract positions
- Update registers
- Change bank details on persal
- Updated employee records using HR software
- General allowances and deductions
- Capture general allowances and deductions on Persal
- Manual calculation of LWOP and capture LWOP on Persal
- Timeous payment of salaries, bonuses, overtime etc
- Capture overtime on persal
- Capture S&Ts on persal
- Service terminations
- Capture terminations on #5.8.4
- Update and maintain all files and registers
- Ensure correct capturing of data on Persal
- Housing
- Instate housing allowances
- Compile and send housing letters to staff
- General HR admin
- Answering telephonic enquiries
- Sending and receiving emails relating to Employee Benefits
- Rendering a general support services
- Filing and maintaining all staff files (Personnel, Leave, Housing, SPMS)
- Office of the chief director: emergency and clinical services support
- Created complete records for new hires.
- Organised and maintained precise company records during HR internship
- Worked well under pressure to deliver positive, professional HR support.
- Supported the HR team in developing and implementing HR policies and procedures.
- Kept candidate records updated with current details from posting enquiries.
- Arranged meetings and appointments using calendar management system.
- Communicated clearly and professionally with staff and customers.
- Maintained confidential HR records, including contracts and personal details, with utmost discretion.
- Assisted in payroll administration, verifying accuracy of timesheets and payment calculations.
- Used outstanding time-management abilities to consistently complete work within assigned deadlines.
- Participated in HR projects, contributing to the improvement of employee engagement strategies.
- Provided administrative support for HR events, such as career fairs and staff appreciation events.
- Assisted with administering policies and benefits for staff and helped resolve related issues.
- Supported the performance management process, organising review schedules and documentation.
- Established trust and positive rapport when communicating by telephone.
- Compiled personnel data and generated reports for senior HR staff.
- Managed accurate and accessible employee data records.
- Handled inquiries about HR policies, regulations and procedures.
- Updated and maintained personnel records covering performance evaluations, salaries and training.
- Recorded appointments and meetings in office diaries for clear, up-to-date calendars.
- Monitored legal compliance in all HR activities, keeping abreast of changes in employment law.
- Compiled vacancy, holiday accrual and new staff information for well-maintained records.
Education
National senior certificate - English First Additional Language, Afrikaans Home Language, Mathematics Literature, Life Orientation, Business Studies, CAT, Geography
florida high school
01.2023
Skills
- Excellent verbal and written communication skills
- Fast learner
- Attention to detail
- Positive mindset
- Willing and eager to learn
- Computer Literate in MS Word
- Computer Literate in Excel
- Computer Literate in Outlook
- Deadline management
- Public Relations
- Task collaboration
- Strategic planning
- Team building
- Calm under pressure
- Willingness to learn
- Problem-solving
- Communication skills
- Time management
- Records management
- HR policy implementation
- Event coordination
- Communication strategies
- Leave administration
- Team collaboration
- Data entry
Personal Information
- Ethnicity: Coloured
- License: None
References
- Lucinda Smith, Senior Personnel Practitioner, 021 815 8761
- Sibekezelo Myaka, Biokenetisis, 079 223 6329
Training
- Introduction into the work world
- Basic ICT Skills
- Compulsory Skills Training for Interns
- Emergency first aid responder lvl.1
Timeline
Administration intern
Department of health and wellness
04.2024 - 05.2025
HR intern
Department of health and wellness
04.2024 - 02.2025
National senior certificate - English First Additional Language, Afrikaans Home Language, Mathematics Literature, Life Orientation, Business Studies, CAT, Geography
florida high school