Summary
Overview
Work History
Education
Skills
Timeline
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Janine Rogan

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.

Overview

19
19
years of professional experience

Work History

Personal Assistant

Aramco Overseas Company
06.2022 - 06.2023
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Maintained appropriate filing of personal and professional documentation.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Used discretion when handling confidential information.
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Maintain Office Supplies.

Personal Assistant

Saudi Aramco
06.2019 - 05.2022
  • Oversaw personal and professional calendars and coordinated appointments.
  • Proof reading and editing letters.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Department timekeeper – submit/approve holiday, sickness and personal leave.
  • Used discretion when handling confidential information.
  • Handled incoming mail.
  • Participated in team meetings and staff training sessions.
  • Coordinated appointments with Manager and medical professionals.

Executive Assistant

JR Resources
01.2018 - 05.2019
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Executive Assistant

CitNOW Ltd
07.2015 - 01.2018
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated training and onboarding for incoming office staff.
  • Managed executive calendars, scheduling meetings and appointments.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Coordinated events and worked on ad hoc projects.

Executive Assistant

Microsoft Ltd
05.2004 - 07.2015
  • Managed executive calendars, scheduling meetings and appointments.
  • Answered high volume of phone calls and email inquiries.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses for the Managing Director.
  • Organizing comprehensive Travel and Visa Requirements.
  • Maintaining a consistent, professional degree of communication skills in person, on phone, by e-mail and letter to senior level executives.
  • QBU and MBU Management for the Worldwide team.
  • Organized Worldwide Events for the Education team as well as internal events for the local team.

Education

RSA Secretarial Studies - Secretarial Studies And Office Administration

Little Heath School
Reading UK

Skills

    Proficient in Microsoft Excel, Word and PowerPoint
    Concur
    Microsoft Teams
    SAP
    Production and distribution of communications eg Newsletters, emails, screensavers (Microsoft Publisher)
    Corporate Events /Internal Offsites
    Salesforce

Timeline

Personal Assistant

Aramco Overseas Company
06.2022 - 06.2023

Personal Assistant

Saudi Aramco
06.2019 - 05.2022

Executive Assistant

JR Resources
01.2018 - 05.2019

Executive Assistant

CitNOW Ltd
07.2015 - 01.2018

Executive Assistant

Microsoft Ltd
05.2004 - 07.2015

RSA Secretarial Studies - Secretarial Studies And Office Administration

Little Heath School

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Janine Rogan