Jana Kamenar
London,United Kingdom
Summary
A highly organized and detail-oriented Personal Assistant (PA) and Secretary with [17] years of experience supporting executives and management teams. Adept at managing calendars, coordinating meetings, handling communications, and ensuring smooth day-to-day operations. Strong multitasking, communication, and problem-solving skills with the ability to work in fast-paced environments and meet tight deadlines. Looking to bring exceptional organizational and administrative abilities to a dynamic team.
Overview
20
20
years of professional experience
7
7
years of post-secondary education
Work history
Event organiser
Vcielka Mima CIC
London, City of London
08.2021 - Current
- Planned, coordinated, and executed community events, workshops, and outreach programs aligned with the company’s mission to serve and engage local communities.
- Managed event logistics for smooth-running of all events, including securing venues, coordinating with vendors, arranging equipment, and overseeing setup and breakdown.
- Minimised risk of unforeseen issues via thorough contingency planning.
- Developed event schedules and ensured smooth execution by collaborating with volunteers, speakers, and community leaders.
- Promoted events through digital and traditional marketing channels, including social media, newsletters, and partnerships with local organizations.
- Handled event registration, ticketing, and attendee communications, ensuring a seamless participant experience.
- Managed budgets for each event, negotiating contracts and seeking sponsorships to maximize resources and minimize costs.
- Built and maintained relationships with sponsors and community groups to foster collaboration and long-term partnerships.
- Ensured compliance with health and safety regulations, risk assessments, and insurance requirements for all events.
- Created post-event reports to analyze attendance, community engagement, and feedback to improve future events.
- Facilitated smooth running of events averaging 250 guests.
PA and Secretary
Rikki Ltd
London, London
09.2006 - 09.2024
- Calendar Management & Scheduling
- Office Administration
- Document Preparation & Filing
- Prioritised workload to meet tight deadlines.
- Email and Correspondence Management
- Data Entry & Reporting
- Answered daily phone calls
- Organised personal and professional calendars with daily appointments, supplying timely reminders of upcoming meetings and events.
- Prepared financial statements with high attention to detail; minimised accounting errors.
- Addressed inquiries and responded via email or telephone follow-up.
- Checked stationery supplies and ordered low-stock items quickly to meet demand.
- Logistics of material orders and deliveries to different locations.
Administration and Site Documentation Coordinator
Ludek Ltd.
London, City of London
02.2019 - 06.2021
- Managed comprehensive documentation for multiple construction projects, including organizing, filing, and maintaining site records.
- Coordinated site visits to capture detailed photographs of project progress, ensuring all visual documentation was properly categorized and stored for easy access.
- Liaised with project managers, engineers, and site personnel to collect and verify on-site data, ensuring accurate reporting.
- Coordinated logistics for site visits and meetings, ensuring smooth communication between office staff and field teams.
- Prepared documentation for printing and filing according to each project's requirements.
- File distribution to clients
- Sustained high levels of organisation with attention to detail.
- Managed time effectively to meet deadlines.
- Took on additional tasks on manager's request.
- Provided printing, photocopying scanning support to colleagues.
Team Member Consultant
Chanel Limited
London, City of London
02.2005 - 06.2006
- Facilitated customer relations for increased brand loyalty.
- Provided excellent customer service to enhance business reputation.
- Conveyed product information effectively to customers, promoting sales.
- Handled difficult customers, resulting in conflict resolution.
- Displayed teamwork skills to improve overall productivity.
- Assisted in stock take, maintaining sufficient inventory at all times.
- Warmly greeted customers and proactively reduced wait times.
- Delivered reliable customer service with attention to detail even under high pressure.
- Offered exceptional customer service with strong product knowledge.
Education
A-Levels - Trade and Economics
College of Fashion
Prostejov / Czech Republic 09.1993 - 06.1997
A-Levels - Accountancy and Bookkeeping
Barnet College
North London 09.2009 - 06.2012
Skills
- Office Administration
- Calendar Management & Scheduling
- Document Preparation & Filing
- Email and Correspondence Management
- Data Entry & Reporting
- Time Management & Prioritization
- Confidentiality & Discretion
- Project management
- Customer service
- Multitasking
- Office equipment operation
- Telephone etiquette
- Microsoft Office
- Invoicing and billing
- Event Planning
- Logistics planning
Languages
English
Fluent
Czech
Native
Slovak
Upper intermediate
Timeline
Event organiser
Vcielka Mima CIC
08.2021 - Current
Administration and Site Documentation Coordinator
Ludek Ltd.
02.2019 - 06.2021
A-Levels - Accountancy and Bookkeeping
Barnet College
09.2009 - 06.2012
PA and Secretary
Rikki Ltd
09.2006 - 09.2024
Team Member Consultant
Chanel Limited
02.2005 - 06.2006
A-Levels - Trade and Economics
College of Fashion
09.1993 - 06.1997
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