Ilona Rabczak

- supervising day to day purchasing functions

- managing staff in stores- training staff in purchasing, Pharmacy System and GHX system as required

- successfully saving NHS money by rigid maintaining off-contract claims with contracted suppliers who are unable to supply contracted medications

- managing the ward top-up service on the Maudsley site- managing the efficient, effective and the safe distribution of medicines to various destinations - community teams, wards and to other sites (pharmacy at the Maudsley is the purchasing site for all SLaM sites)

- organising the distribution stock and non-stock top-up service at the Maudsley site

- monitor and supervise the use of transport to deliver items off site

- assisting in an effective FP10 (prescription pads) management system (ordering, receiving and distributing FP10 across Teams as per SOPs)

- assisting in maintaining and developing policies and procedures for the purchasing and IT functions

- deputising for the Purchasing and IT system Manager over a range of areas when needed

- processing daily invoices from wholesalers and manufacturers

- processing Homecare invoices

- communicate with Finance department in case of any invoice queries to ensure suppliers are paid promptly and to ensure credits are raised by wholesalers and manufacturers as soon as possible when needed

- pulling data from Pharmacy System to Excel about credits raised in a month and sending it to Finance department for processing to ensure no credits are missed and SLaM is getting money back promptly

- occasionally pulling out reports (in a IT Pharmacy Technician absence) about specific drug usage in a specific time

- create, amend and release orders for required drugs each day for all allocated locations

-sending released orders electronically to the appropriate wholesaler or supplier according to agreed contracts

- deal with out of stock medications or partially supplied orders

- reporting long term manufacturing delays to Medicines Information and to whole Pharmacy team

- ensure that Senior Pharmacist authorisation (NF form) is obtained prior to ordering non-formulary medicinal products

- following the contracts and getting Chief Procurement Technician authorisation prior to ordering stock off contract - ensure to claim the differences in costs when items bought off contract (reimbursement after 14 days) - updating contract on GHX (also updating contract on Pharmacy System)

- dealing with drug recalls

- ensuring Procurement end of day task list is completed

- managing Procurement and Distribution staff in Lead Procurement and Distribution Technician absence

- supporting Dispensary, dispensing and checking if needed and by working late duties and weekends as a CD Technician and occasionally as a shift Lead Technician when needed

- executed periodic audits to verify accuracy in dispensing processes.

- oversee inventory to achieve consistent supply levels.

- maintaining continued safe supply of medication in line with best practices.

- storing and rotating stock while upholding pharmacy policies.

- minimising wastage by tracking stock dates.

- dispensing medicines in inpatient and outpatient pharmacy

- dispensing Controlled Drugs

- ward top-ups and supporting pharmacy distribution

- Emergency Drug top-up and general checks

- Taking in and handing out prescriptions

- Dispensing prescriptions - Ordering items for use within the department

- Receiving goods from wholesalers and manufacturers

- Selling over the counter medicines

- Responding to telephone and face to face enquiries from patients, their representatives and referring queries to the relevant member of the pharmacy team when necessary

- Pre-packing, assembling and labelling medicines

- Giving out labelled medications to the patients with counselling if needed

- continued to work at APTEKA Chemist since 2012 (ad-hoc)

- inspecting vacated rooms thoroughly before releasing them back into inventory; prevented future complaints.

- Identifying maintenance issues swiftly; ensured prompt resolution through communication with the relevant department.

- Training new room attendants on company policies and cleaning procedures.

- Prioritising tasks to consistently meet room readiness upon guest check-in.

- Providing valuable support during busy periods, contributing to successful operation under high pressure.

- Taking in and handing out prescriptions

- Dispensing prescriptions - Ordering items for use within the department

- Receiving goods from wholesalers and manufacturers

- Selling over the counter medicines

- Responding to telephone and face to face enquiries from patients, their representatives and referring queries to the relevant member of the pharmacy team when necessary

- Pre-packing, assembling and labelling medicines

- Giving out labelled medications to the patients with counselling if needed

- Taking in and handing out prescriptions

- Dispensing prescriptions - Ordering items for use within the department

- Receiving goods from wholesalers and manufacturers

- Selling over the counter medicines

- Responding to telephone and face to face enquiries from patients, their representatives and referring queries to the relevant member of the pharmacy team when necessary

- Pre-packing, assembling and labelling medicines

- Giving out labelled medications to the patients with counselling if needed

- Taking in and handing out prescriptions

- Dispensing prescriptions - Ordering items for use within the department

- Receiving goods from wholesalers and manufacturers

- Selling over the counter medicines

- Responding to telephone and face to face enquiries from patients, their representatives and referring queries to the relevant member of the pharmacy team when necessary

- Pre-packing, assembling and labelling medicines

- Giving out labelled medications to the patients with counselling if needed