ILDIKO SOLTI
Stratford-upon-Avon,WAR
Summary
Experienced and highly organised Senior Executive Assistant and Personal Assistant with over 10 years’ experience supporting C-suite executives, Directors, senior leadership teams and Boards across healthcare, manufacturing, housing, financial services, technology and professional services. Skilled in complex diary and inbox management, international travel, Board support, executive communications, events and project coordination, with a proven ability to manage competing priorities in fast-paced, remote and hybrid environments. Technologically confident, with expertise in Microsoft Office, Google Workspace, Salesforce, Workday, Concur. Experienced in using AI tools to improve meeting management, including agenda preparation, minute-taking and action tracking. Professional, discreet and approachable, with excellent communication skills and a proactive, can-do attitude.
Overview
14
14
years of professional experience
Work History
PA TO THE EXECUTIVE TEAM (hybrid)
HEALTHTRUST EUROPE
01.2024 - 02.2026
- Provided high-level executive support to the CFO, VP People & Organisational Development, Head of International Data & Insights and their teams.
- Managed complex executive diaries and inboxes, coordinating meetings across multiple time zones.
- Coordinated Board, cross-functional, leadership and team meetings, ensuring agendas, papers and supporting information were prepared and distributed appropriately.
- Leveraged AI tools such as ChatGPT and Microsoft Copilot to streamline executive workflows, accelerate meeting preparation, improve action tracking and enhance leadership productivity.
- Prepared high-level reports, presentations and internal communications for senior stakeholders.
- Liaised professionally and confidently with Board members, clients, senior stakeholders and external partners.
- Coordinated complex domestic and international business travel, including flights, taxis, hotels and restaurants, and prepared detailed itineraries.
- Supported corporate governance processes and contributed to strategic projects, including executive reporting, the Values Project and a review of meeting structures.
- Organised leadership meetings, team-building activities, town halls and company-wide events.
- Processed executive expenses using Concur.
- Used CTM, Workday and Salesforce as part of day-to-day executive support and administration.
PERSONAL ASSISTANT
DEVRO
12.2019 - 08.2023
- Provided remote executive support to the Global Commercial Director, Group HR Director and their respective teams.
- Managed complex diaries across multiple international time zones.
- Coordinated meetings, conference calls and international team meetings.
- Organised complex international travel, including flights, ground transportation, hotels and restaurants, and prepared comprehensive itineraries.
- Coordinated the company's attendance at IFFA in Frankfurt, Germany, managing exhibition logistics, international travel, accommodation, supplier liaison and event documentation.
- Organised regional commercial meetings across the US, EMEA, Latin America and APAC, coordinating venues, travel, agendas and meeting logistics.
- Created professional presentations and supporting documents.
- Processed expenses using Concur.
- Used a broad range of business systems, including Egencia, Anaplan, Workfront, Kompas, Adapt Builder, Qualtrics, JDE and Salesforce.
- Worked independently in a fully remote environment while maintaining effective communication with senior stakeholders and international teams.
GOVERNANCE & EXECUTIVE SUPPORT OFFICER
RESIDE HOUSING ASSOCIATION
07.2019 - 11.2019
- Managed the CEO's diary and coordinated meetings and conference calls.
- Prepared and distributed Board and Committee agendas, papers and supporting reports.
- Serviced Board and Committee meetings, produced accurate minutes and maintained follow-up action plans.
- Provided administrative and governance support to Board members and the wider Governance function.
- Maintained the programme of business for Boards and Committees.
- Coordinated meetings involving senior internal and external stakeholders.
PA TO THE FOUNDERS
UPGRADE PACK
02.2019 - 06.2019
- Managed the CEO's and COO's highly fluid diaries across multiple time zones.
- Coordinated meetings, conference calls and changing schedules.
- Managed international business travel, including flights, ground transportation, hotels and restaurants.
- Prepared detailed travel itineraries and provided live travel support when executives were travelling.
- Scheduled Board meetings and prepared and distributed agendas and minutes.
- Processed expenses using Xero.
- Organised company-wide events and activities.
PA / DIARY MANAGER TO FOUR DIRECTORS
ARK
06.2017 - 02.2019
- Provided executive support to four Directors, managing complex diaries and relationships with direct reports across multiple time zones.
- Created and managed a central calendar supporting company-wide reporting structures and associated meeting agendas.
- Organised meetings and conference calls, proactively identifying and resolving diary conflicts.
- Coordinated international business travel, including flights, cars, hotels and restaurants, and prepared detailed itineraries.
- Prepared reports and presentations, processed expenses and invoices, and took and distributed meeting minutes.
- Supported onboarding and induction of new employees.
- Provided project and administrative support to other teams within the department.
SENIOR PA TO VICE PRESIDENT / OFFICE MANAGER
TRANSACTION NETWORK SERVICES
02.2017 - 06.2017
- Managed the VP's complex diary across Europe, the US and Asia.
- Coordinated meetings and conference calls across multiple time zones and resolved diary conflicts.
- Managed executive email correspondence and inboxes.
- Coordinated international business travel and prepared detailed itineraries.
- Administered travel expenses and company credit cards.
- Prepared reports and presentations and produced meeting minutes.
- Successfully organised the company's annual conference in Germany.
PA TO TWO DIRECTORS
DIRECT LINE GROUP
09.2016 - 01.2017
- Managed complex diaries, meetings and conference calls for two Directors.
- Resolved urgent diary conflicts and competing priorities.
- Coordinated frequent domestic and international business travel.
- Prepared agendas, took minutes and tracked actions, quickly developing an understanding of highly technical subject matter.
- Managed expenses and invoices.
- Prepared monthly Cost Centre and Payroll Reviews and raised purchase orders.
- Organised company events.
PA, CEO'S OFFICE / TEAM ASSISTANT
AVILLION LLP
06.2016 - 08.2016
- Managed the CEO's diary, meetings and complex national and international travel.
- Managed email correspondence and conference calls.
- Organised Board meetings involving members travelling internationally.
- Researched venues and catering and coordinated meeting logistics.
- Collated presentations into master documents and prepared and distributed Board agendas.
- Took minutes at Board meetings and distributed action points.
- Processed expenses and invoices.
- Provided HR administration and project support.
PA TO IT DIRECTOR / TEAM ADMINISTRATOR
MCDONALD'S HEAD OFFICE
05.2016 - 06.2016
- Supported the IT Director with diary management, meetings and conference calls.
- Organised town hall meetings at short notice, including presentations and catering.
- Coordinated business travel and visas.
- Organised a successful team away day for 50 participants.
- Supported the Director's integration into the organisation and relationships with senior personnel and departmental teams.
OFFICE MANAGER / JUNIOR PA
SUN (EUROPE) LIMITED
02.2016 - 05.2016
- Managed diaries, meetings and conference calls.
- Liaised with contractors and suppliers and processed invoices.
- Maintained the 'Know Your Client' database and prepared letters and contracts.
- Organised international travel and visas.
- Assisted with a planned office refurbishment project.
HEAD RECEPTIONIST / TEAM ADMINISTRATOR
HUNTRESS GROUP HEAD OFFICE
03.2012 - 02.2016
- Managed the reception function and supported the first stage of candidate registration.
- Provided administrative and diary support to a team of approximately 40 consultants.
- Maintained databases and prepared Board packs and marketing mail-outs.
- Researched venues, obtained quotes and coordinated catering for company events.
- Supported presentations and event delivery.
- Trained and managed new members of staff.
Education
Master's Degree - English Literature
EÖTVÖS LORÁND UNIVERSITY
Budapest, HungarySkills
- Executive & C-suite Support
- Complex Diary Management across time zones
- Inbox & Email Management into workflows
- International Travel Management
- Board & Governance Support
- Agenda & Minute Preparation
- Action Tracking & Follow-Up
- Executive Reports & Presentations
- Event & Conference Management
- Project & Team Support
- AI-Assisted Meeting Management
- Claude, Slack, ChatGPT, Microsoft Copilot, Outlook, Word, PowerPoint & Excel, Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, etc)
- Collaboration and virtual meeting platforms such as Google Meet, Microsoft Teams
- Microsoft: Outlook, Word, PowerPoint, Excel
- CRM / Business Systems: Salesforce, Workday, JDE, Anaplan, Workfront
- Travel & Expenses: Concur, CTM, Egencia, Xero
- Other: Qualtrics, Kompas, Adapt Builder
- AI: Claude, ChatGPT, Microsoft Copilot for AI-assisted meeting management, agenda preparation, minute-taking and action tracking
Interests
Theatre, stage combat and running
Timeline
PA TO THE EXECUTIVE TEAM (hybrid)
HEALTHTRUST EUROPE
01.2024 - 02.2026
PERSONAL ASSISTANT
DEVRO
12.2019 - 08.2023
GOVERNANCE & EXECUTIVE SUPPORT OFFICER
RESIDE HOUSING ASSOCIATION
07.2019 - 11.2019
PA TO THE FOUNDERS
UPGRADE PACK
02.2019 - 06.2019
PA / DIARY MANAGER TO FOUR DIRECTORS
ARK
06.2017 - 02.2019
SENIOR PA TO VICE PRESIDENT / OFFICE MANAGER
TRANSACTION NETWORK SERVICES
02.2017 - 06.2017
PA TO TWO DIRECTORS
DIRECT LINE GROUP
09.2016 - 01.2017
PA, CEO'S OFFICE / TEAM ASSISTANT
AVILLION LLP
06.2016 - 08.2016
PA TO IT DIRECTOR / TEAM ADMINISTRATOR
MCDONALD'S HEAD OFFICE
05.2016 - 06.2016
OFFICE MANAGER / JUNIOR PA
SUN (EUROPE) LIMITED
02.2016 - 05.2016
HEAD RECEPTIONIST / TEAM ADMINISTRATOR
HUNTRESS GROUP HEAD OFFICE
03.2012 - 02.2016
Master's Degree - English Literature
EÖTVÖS LORÁND UNIVERSITY