IJAS SUBAIR
Ashton Underlyne,Manchester
Summary
Results-driven professional skilled in budgeting, financial planning, and project coordination. Demonstrates expertise in strategic planning and operational efficiency, motivating teams to achieve organisational goals. Analytical problem solver and persuasive communicator, consistently delivering innovative solutions.
Overview
3
3
Languages
3
3
years of post-secondary education
11
11
years of professional experience
Work history
Admin
IBM India Pvt Ltd
Kochi
2026.02 - 2026.07
- Resolved technical issues promptly, minimising workflow disruptions.
- Enhanced team productivity for better project completion rates through effective schedule management.
- Organised company meetings, enhancing interdepartmental communication and collaboration.
- Transitioned operations to IBM, ensuring seamless integration and continuity of services.
- Managed office supplies inventory, ensuring readiness for all projects at any given time.
- Handled sensitive information discreetly, maintaining confidentiality at all times.
- Tenure: Feb 2026 to Present
Admin
Neudesic an IBM Company
Kochi
2025.01 - 2026.01
- Streamlined office operations by implementing efficient administrative procedures.
- Processed expense reports, resulting in accurate financial records maintained consistently.
- Facilitated internal communications with clear and concise memos and bulletins.
- Coordinated travel arrangements for executives, contributing towards seamless business trips without disruption.
- Provided comprehensive secretarial support to director, ensuring smooth daily operations.
- Enhanced team productivity for better project completion rates through effective schedule management.
- Improved record keeping system with attention to detail and thoroughness.
- Handled sensitive information discreetly, maintaining confidentiality at all times.
- Assisted clients with daily enquiries and addressed incoming correspondence to maintain timely responses.
- Tenure: May 2025- Jan 2026
- Acquisition completed by IBM
Admin Executive
IBS Software
Kochi
2019.01 - 2023.01
- Managed calendar and appointments by coordinating with various departments.
- Scheduled meetings, ensuring optimal use of executives' time.
- Screened phone calls and redirected them to appropriate departments, ensuring smooth communication flow.
- Facilitated clear inter-departmental communication by setting up effective internal communications systems.
- Ensured smooth communication within team by organising periodic meetings.
- Handled sensitive information with utmost confidentiality ensuring trust amongst colleagues.
- Updated database regularly with accurate data entry, keeping all records up-to-date at times.
- Assisted in budget preparation, optimising expenditure control.
- Coordinated travel arrangements for senior management staff to minimise disruption to business operations.
- Compiled documents for meetings; thereby facilitating efficient discussions during board meetings.
- Processed invoices, ensuring timely payments to vendors.
- Streamlined office procedures for increased efficiency and productivity.
- Facilitated training sessions for new hires, improving their understanding of company policies and procedures.
- Organised events that enhanced corporate image and strengthened relationships with stakeholders.
- Interacted with customers professionally by phone, email and in-person to deliver accurate service information.
- Facilitated clear inter-departmental communication by setting up effective internal communications systems.
Billing & Operation Executive
Avis Car Rental
Kochi
2018.01 - 2019.01
- Oversaw daily operations to achieve high productivity levels.
- Streamlined company policies for improved staff productivity.
- Completed duties to deliver on targets with accuracy and efficiency.
- Completed customer orders with speed and accuracy.
- Increased customer satisfaction by resolving issues.
- Carried out day-to-day duties accurately and efficiently.
- Successfully delivered on tasks within tight deadlines.
- Influenced positive organisational change with effective leadership techniques.
- Fostered collaborative work environment to enhance team performance.
- Drove innovation within organisation with creative problem-solving strategies.
- Oversaw daily operations to achieve high productivity levels.
Supervisor
Mahindra Logistics
Kochi
2017.01 - 2018.01
- Managed daily operations to increase productivity.
- Monitored employee attendance records for maintaining discipline within team.
- Assisted in promote safe work environment by enforcing strict adherence to safety regulations.
- Coordinated with other supervisors to maintain consistency across shifts.
- Led team meetings, ensured clear communication amongst all members.
- Trained new hires and set up mentoring relationships to drive team performance.
- Assisted in recruitment process for hiring quality staff members.
- Managed client relationships with TCS, Wipro, Conduent, and KPMG.
- Reduced workplace conflicts through effective communication and negotiation skills.
- Implemented company policies effectively; maintained high standards of service delivery.
- Organised team resources; resulted in improved project timelines.
- Worked closely with management to manage staff levels and allocate resources for production plans.
- Tenure: June 2017 - April 2018
SMD Process Quality Analyst
SFO Technologies
2016.01 - 2017.01
- Analysed data, pinpointing key areas for improvement in manufacturing processes.
- Conducted thorough risk assessments for reduced errors in production line.
- Assured consistent product quality with meticulous inspection and testing procedures.
- Undertook comprehensive reviews of existing systems, identifying potential areas for enhancement.
- Conducted root cause analyses to prevent recurring issues, thereby improving overall productivity.
- Improved product quality by carrying out detailed inspections and testing.
- Conducted thorough risk assessments for reduced errors in production line.
Education
bachelors of electronics - electronics
M.G university
india 2012.06 - 2015.03
Skills
- Operations management
- Budgeting and financial planning
- Resource allocation
- Policy implementation
- Facilities and Logistics
- Record-keeping
- Customer management systems
- Event planning
- Project coordination
- Stakeholder Management
- Compliance & Security
- Microsoft office suite proficiency
- Team Leadership
Language
English
Malayalam
Hindi
Professional Experience
- Managed day-to-day office operations ensuring smooth functioning of administrative processes.
- Oversaw facility maintenance, vendor coordination, and procurement of office supplies within budget.
- Organized corporate events, conferences, and team-building activities.
- Handled domestic and international travel arrangements, including transportation and accommodation.
- Negotiated with vendors to secure competitive rates for events and travel services.
- Supervised transportation services for employees, ensuring timely and safe commutes.
- Developed optimized routing plans reducing travel time and fuel costs.
- Maintained accurate records of contracts, agreements, and administrative documentation.
- Ensured compliance with company policies and statutory requirements.
- Led a team of administrative staff, providing training and performance management.
- Acted as a liaison between management and employees to resolve operational issues promptly.
- Organized and executed corporate events, conferences, and employee engagement programs for 100–1200 participants, enhancing team collaboration and morale.
- Coordinated facility maintenance and security services, ensuring a safe and productive work environment.
- Developed and monitored budgets for administrative functions, aligning expenses with organizational goals.
- Proper manning at site with proper uniforms, grooming & good manners.
- Technology Integration: Introduced digital tools for scheduling, reporting, and inventory tracking, enhancing productivity and reducing manual errors.
Timeline
Admin
IBM India Pvt Ltd
2026.02 - 2026.07
Admin
Neudesic an IBM Company
2025.01 - 2026.01
Admin Executive
IBS Software
2019.01 - 2023.01
Billing & Operation Executive
Avis Car Rental
2018.01 - 2019.01
Supervisor
Mahindra Logistics
2017.01 - 2018.01
SMD Process Quality Analyst
SFO Technologies
2016.01 - 2017.01
bachelors of electronics - electronics
M.G university
2012.06 - 2015.03