HENRY FOM

Managing the accounts payable team of 4/5 for a global fashion retail and wholesale company. Processing invoices in Microsoft Business Central and Navision.

• Manage and oversee the accounts payable team to ensure timely and accurate processing of invoices, purchase orders, and payment requests
• Ownership of the payment run process, from compiling and reviewing suggested payments, approval of multi currency online bank payments
• Review the supplier ledger to recognise account balance and resolve queries.
• Develop and maintain relationships with vendors and suppliers, ensuring that they are paid in a timely manner and that any issues are resolved promptly
• Implement and maintain processes and procedures for the accounts payable function, identifying trends and areas for improvement
• Work with other departments, such as operations and production to ensure that all invoices and payments are properly recorded and accounted for
• Ensure compliance with company policies, procedures, and internal controls
• Hiring and training new team members on team and company procedures.

Managing a team of 4 AP Finance Assistants for a high-end student accommodation provider

• Management of the team to ensure all invoices are paid on time
• Resolving with escalated internal and external payable queries
• Preparing and posting accrual journals in SAP Business One
• Preparation, review and creation of payment runs for review by the financial controller
• Leading the expenses, credit card and corporate account (Amazon, Uber etc) process including liaising with employees for missing receipts
• Implementing improvements in the supplier processes and workflow, staff expenses system.

Running accounts payable and receivable function for a music label/distribution company

• Implementing a new purchase order system, digital document storage system
• Analysing complex royalty income reports using Excel
• Bank reconciliations, multi-currency transactions
• Processing purchase invoices using Sage X3 software (100-200 invoices per month)
• Coding and raising sales invoices and credit notes (25 - 50 invoices per month)
• Managing credit cards, staff expenses and petty cash
• Producing detailed creditors/debtors report and reconciling accounts
• Preparing and posting accrual journals.

Taking leadership of the accounts payable function for a non-profit organisation

• Managing interns; regular one-to-ones, task prioritising, training and development
• Leading project to implement a new staff expense claim system
• Processing high volumes of supplier invoices using Access Dimensions (300-600 per month)
• Managing staff and guest expenses process to ensure compliance
• Preparing and processing UK and international payments, managing bank balances
• Posting of journals, prepayment and accruals, management of fixed asset register.

Working within the purchase ledger team to clear a backlog of work in preparation for migration to new financial system

• Processing high volumes of supplier invoices using Unit4 QLX software
• Monthly reconciliation of supplier statements
• Sending out purchase order to supplier
• Dealing with all finance queries via telephone and email, while maintaining good relations withsuppliers
• Filing and scanning invoices, purchase orders and delivery notes.