Summary
Overview
Work history
Education
Skills
Accomplishments
Timeline
Generic
Helen Suzanne Webster

Helen Suzanne Webster

Hucknall

Summary

Accomplished professional with extensive expertise in office management and administration, leveraging skills in Word, Excel, PowerPoint, Outlook, MS Teams, and SharePoint to optimise operations. Proficient in Power Bi and various CRM systems to enhance client relations and database administration. Demonstrated success in recruitment and hiring processes, document control systems, and performance management. Adept at boosting office morale through effective coordination and training initiatives. Committed to streamlining invoicing, billing, and expense tracking while maintaining efficient office inventory management. Career goals include advancing strategic office coordination to drive organisational success.

Organised and resourceful Office Manager with knack for streamlining operations and boosting team productivity. Managed office transitions and implemented new systems that improved workflow and reduced costs. Known for fostering positive work environments and ensuring smooth day-to-day office functions.

Overview

12
12
years of professional experience
2032
2032
years of post-secondary education

Work history

Office Manager (Temporary Contract-Maternity Cover)

Ingleton Wood LLP
02.2025 - 01.2026
  • Manage cross team communications between engineers, architects' senior management, and Directors
  • Provide administrative support to stakeholders and company Directors
  • Manage team calendars, scheduling meetings internal and external
  • Booking trains and hotels
  • Responsible for team certifications, ensuring training records and subscriptions were maintained
  • Assist Team leads in delivery of multi-discipline defence projects
  • Carry out security vetting across practice (7 offices) for new starters, leavers and renewals
  • Produce project related documents for Tenders and Contracts
  • Office Management - always maintaining high office standards and professional working environment
  • Organising team lunches and breakfasts
  • Responsible for office budget (stationary, training, sundries, and hospitality)
  • Running monthly management reports and presenting data
  • Organising and delivering monthly staff meeting
  • Monthly invoicing of projects in line with project deliverables and milestones
  • Rebranding and collation of projection documentation
  • Updating of CRM with fees, fee projections, purchase orders and quotes
  • Approving purchase orders and invoices in line with works carried out.
  • Facilitated staff training sessions to enhance productivity and job satisfaction.
  • Ensured smooth day-to-day operations with diligent oversight of office tasks.
  • Maintained company records in compliance with legal requirements.
  • Prepared detailed reports for senior management's strategic planning.
  • Coordinated team meetings for effective communication and project alignment.
  • Managed supplier relationships to secure best pricing and service delivery.
  • Improved office efficiency by streamlining administrative procedures.
  • Coordinated facility maintenance, providing asafe and comfortable work environment.
  • Updated office policies to reflect changing business needs and regulations.

Network Access Officer

Gigaclear
02.2023 - 10.2024
  • Secured landowners consent for access and works
  • Negotiated and resolved wayleave agreements, disputes and trespasses
  • Managed customer interactions with successful outcomes
  • Prepared Wayleave Agreements
  • Gathered on site information with field engineers and customers
  • Managed customer expectations, minimising complaints
  • Hitting personal KPI's every month

Operations Administration/Office Manager

The Eco Roof and Wall Company Ltd
08.2022 - 12.2022
  • Managed the customer journey, managing customer expectations, ensuring customer excellence
  • Managed contracts and provided costings for new contracts
  • Sourced quotes for trades including electricians and roofers
  • Procured solar panels to fulfil orders
  • Managed and coordinated the smooth running of the Operations and Installations Office
  • Responsible for HR, new staff inductions, documentation, holidays, sickness, and any personnel issues (Bright HR)
  • Arranged Health and safety briefs, toolbox talks and ensuring all contractors and staff had relevant training
  • Managed communications for contractors, suppliers and customers
  • Created Purchase orders for materials, skips and scaffolding for each job
  • Temporary position

Practice/Office Manager

Balance Wealth Planning
04.2022 - 08.2022
  • Responsible for evaluating existing processes, streamlining and improving them where required
  • Responsible for implementing new processes
  • Managed and led a small team of administrators
  • Responsible for HR, recruitment, holidays, sickness, induction for new starters and performance management.
  • Responsible for managing, allocating and reporting on workflow for administrators
  • Implemented and managed well-being strategies and events for staff
  • Ensured the smooth running of the practice, office and facilities management

Business Manager/Executive Assistant

Ensign Mortgages and Investments Ltd
02.2020 - 04.2022
  • Managed all areas of HR, 360 recruitment process, performance reviews, employee files and personal data, training, development and upskilling of staff to ensure that staff have the correct skills and knowledge to empower them to succeed.
  • Created and implemented improved processes for HR, recruitment and training.
  • Managed and monitored MI reporting and advisor KPI's in line with service level agreements
  • Managed and resolved all customer complaints
  • Managed and led two teams of administrators (8 people) to maintain customer excellence through due diligence and following processes
  • Supported and managed FCA procedures and compliance with MD.
  • Office Management - always maintained high office standards and a professional working environment.
  • Managed overtime and assisted with payroll.
  • Managed cross-team communications
  • Mentored and supported new staff and trainees across the business
  • Managed marketing, including website and social media platforms.
  • Diary management arranged and coordinated meetings, internally and externally, travel itineraries, transportation and hotels.
  • Organised social aspects of work for staff, and Christmas gifts for staff, suppliers and clients.

Office Manager/Assistant to project managers

Sella Controls Ltd
03.2016 - 01.2020
  • Managed all office HR & recruitment to support head office
  • Arranged, facilitated, and conducted interviews for prospective employees
  • Assisted the Engineering Director in managing, leading and supporting a team of 14 rail safety and design engineers.
  • Managed cross-team communications between engineering, sales, management, and Directors.
  • Managed and resolved all customer complaints.
  • Provided administrative support across the business, including stakeholders and company Directors.
  • Coordinated logistics of the engineering team, their diaries, transportation, and hotels.
  • Responsible for engineers' certifications, ensuring training records and medicals were up to date.
  • Organised and facilitated meetings, including project meetings, team meetings, and client meetings.
  • Coordinated and booked travel, air, rail and hotels for Directors, senior management and engineers.
  • Maintained in-house database for contracts and contract documentation.
  • Developed and implemented coaching, mentoring and training programmes for engineering apprentices and graduates.
  • Scheduled staff 1:1s and reviews, and administration.
  • Assisted multiple Project Managers in delivering multi-discipline rail projects.
  • Produced project-related documents for Tenders and Contracts.

Personal Coach

Stephenson Studio School
Coalville, Leicestershire
08.2014 - 03.2016
  • Coached GCSE & A Level students academically and pastorally.
  • Planned and delivered lessons to small intervention groups (PSHE, careers and science)
  • Absentee management of students
  • Taught GCSE Science to small intervention groups (Key stages 3 & 4)
  • Behaviour manager for year 10
  • One of four designated safeguard officers.
  • Liaised with external agencies
  • Advised students on FE, HE and employment options.
  • Organised work placements with local businesses, assessed students in the workplace, monitored and reported on student progress.

Level 3 Teaching Assistant (Science Faculty)

New College
Leicester
08.2013 - 08.2014
  • Teaching intervention groups GCSE & Btec science- Key Stages 2,3 & 4
  • Lesson planning (differentiating content)
  • Marking and feedback of work
  • Classroom and behaviour management
  • Conducting parent meetings
  • New Parks, Leicester

Education

Bachelor of Science - Biological Sciences

Derby University
Derby
01.2007 - 01.2010

Fire Marshall -

St Johns Ambulance
Nottingham

NCFE Level 2 Certificate - Improving personal exercise, health and nutrition

01.2024 - 07.2024

NCFE Level 2 Certificate - Understanding Climate Change and Environmental Awareness

01.2022 - 10.2022

Level 2 Certificate - Understanding Mental Health First Aid and Mental Health Advocacy in the Workplace

01.2022 - 04.2022

Employment Law certificate -

On-line Learning Advanced Diploma
10.2021 - 10.2021

Customer Services certificate - undefined

On-line learning advanced diploma level 7
09.2021 - 10.2021

Human Resource Management certificate - undefined

Level 7 On-line learning
03.2021 - 09.2021

Business management certificate - undefined

Level 7 On-line learning
04.2020 - 09.2020

Physics Enhancement Course - GCSE/A level

Loughborough University
01.2013 - 06.2013

Access to HE - undefined

Skills

  • Advanced user of Microsoft Office applications, including Word, Excel, and PowerPoint
  • SharePoint
  • Various CRM in-house systems
  • Document control systems
  • Office coordination
  • Performance Management
  • Database administration
  • Office management
  • Invoicing and expense tracking
  • Recruitment and training
  • Onboarding assistance

Accomplishments

  • Recognised by management for the organisation, coordination and facilitation of a full office move.
  • Updated and implemented HR & recruitment processes for continued company compliance
  • Developed and implemented a coaching, mentoring and training programme for engineering apprentices and graduates.
  • Responsible for the success of a rail project that had been previously failing to meet KPI's which had resulted in financial penalties.
  • Created and implemented an orientation and onboarding process.
  • Implemented a more modern approach to the people management and training processes.
  • Successfully updated and improved including modernisation of HR policies, process, and function

Timeline

Office Manager (Temporary Contract-Maternity Cover)

Ingleton Wood LLP
02.2025 - 01.2026

NCFE Level 2 Certificate - Improving personal exercise, health and nutrition

01.2024 - 07.2024

Network Access Officer

Gigaclear
02.2023 - 10.2024

Operations Administration/Office Manager

The Eco Roof and Wall Company Ltd
08.2022 - 12.2022

Practice/Office Manager

Balance Wealth Planning
04.2022 - 08.2022

NCFE Level 2 Certificate - Understanding Climate Change and Environmental Awareness

01.2022 - 10.2022

Level 2 Certificate - Understanding Mental Health First Aid and Mental Health Advocacy in the Workplace

01.2022 - 04.2022

Employment Law certificate -

On-line Learning Advanced Diploma
10.2021 - 10.2021

Customer Services certificate - undefined

On-line learning advanced diploma level 7
09.2021 - 10.2021

Human Resource Management certificate - undefined

Level 7 On-line learning
03.2021 - 09.2021

Business management certificate - undefined

Level 7 On-line learning
04.2020 - 09.2020

Business Manager/Executive Assistant

Ensign Mortgages and Investments Ltd
02.2020 - 04.2022

Office Manager/Assistant to project managers

Sella Controls Ltd
03.2016 - 01.2020

Personal Coach

Stephenson Studio School
08.2014 - 03.2016

Level 3 Teaching Assistant (Science Faculty)

New College
08.2013 - 08.2014

Physics Enhancement Course - GCSE/A level

Loughborough University
01.2013 - 06.2013

Bachelor of Science - Biological Sciences

Derby University
01.2007 - 01.2010

Access to HE - undefined

Fire Marshall -

St Johns Ambulance
Helen Suzanne Webster