Summary
Overview
Work history
Education
Skills
Work availability
Timeline
Generic
Helen MacPhail

Helen MacPhail

Executive Assistant
Stanford Dingley,Berkshire

Summary

Driven and resourceful senior Executive Assistant with 15+ years of experience supporting high achieving executives' professional and personal needs. Well organised and precise with excellent multitasking skills and sound judgement. Strongly committed to service excellence, client satisfaction and team collaboration. Thrives in fast paced and demanding environments, supporting complete deadline driven operations.

Overview

35
35
years of professional experience

Work history

Executive Assistant

Contract
01.2017 - Current
  • I have worked for a number of businesses as an Executive Assistant on a contract basis. These include UHNW clients, SkillCapital, Project People, Montarosa and Anderson Publishing.
    Extensive diary and inbox management
    Arrange private travel and all logistics
    Prepare presentations for business meetings and pitches
    Recruit private household staff and oversee properties
    Complete invoices and manages household schedules
    Maintain up-to-date contact and distribution lists Manage all aspects of expense reporting
    Manage high priority and confidential information
    Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations
    Updated executives on changing business needs by thoroughly documenting internal and client meetings
    Evaluated and assisted in developing office policies and procedures for improved workflow.
    Approved travel expenses and reimbursement requests submitted by employees.
    Organised and coordinated manager conferences involving up to 500 attendees.
    Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
    Kept executives informed of upcoming commitments and responsibilities.
    Attended meetings on behalf of executives, taking notes and recording minutes.
    Researched and compiled data to prepare documents for directors to present during meetings. Assisted in selection of vendors and negotiated deals for equipment, services and supplies.
    Assigned work to appropriate members of staff on behalf of CEO

Fundraising Coordinator

Sally Walker Bursary
01.2010 - 01.2016
  • I worked for a trust that raised funds for under privileged school children to attend Finton
  • Conducted research to identify goals, net worth, charitable donation history or other data related to potential donors, potential investors or general donor markets
  • Developed strategies to encourage new and increased contributions
  • Demonstrated creativity and resourcefulness through the development of innovative solutions.

01.2006 - 01.2009
  • Took a break to have my children

Director

UBS Investment Bank
01.1994 - 01.2006
  • Managed Corporate Finance resourcing and delivery requirements, driving recruitment best practices across the department
    Built strong stakeholder relationships and ensured a robust and seamless recruitment process
    Created matrix and KPI's to monitor the success of the recruitment process outsourcing
    RPO
    Attracted top talent through internal recommendations, and effective social media platforms
    Advised and influenced managers on various HR aspects, including sensitive issues related to compensation, disciplines and redundancies Oversaw the yearly graduate training programme, managing 120-140 graduates
    Served as a member of the compensation committee which met annually to determine support staff pay and bonus
    Built and maintained positive relationships with employees, enhancing staff retention figures. Resolved staff and client issues effectively and efficiently, enhancing business performance and growth
    Established professional relationships with business partners and shareholders to promote trust, rapport and reliability
    Participated in staff meetings to discuss announcements and developments. Provided Talent Management, Resourcing and Recruitment support to Corporate Finance, ensuring the people strategy met business needs

Recruitment Consultant

Challenor James
01.1989 - 01.1994

Education

AYLESBURY HIGH SCHOOL FOR GIRLS

Skills

  • Excellent communication and written skills
  • Demonstrates high performance, sensitivity, flexibility and resilience
  • Exceptional relationship management skills
  • Skilled multitasker
  • Analytical, inquisitive mindset with strong interpersonal, communication, presentation
  • Event planning, Travel arrangements, Expense management, Office management
  • Interviewing skills, HR advisory, Stakeholder management, Talent management
  • Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) Zoom, Teams, UBS ATS
  • Leadership

Work availability

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
morning
afternoon
evening
swipe to browse

Timeline

Executive Assistant

Contract
01.2017 - Current

Fundraising Coordinator

Sally Walker Bursary
01.2010 - 01.2016

01.2006 - 01.2009

Director

UBS Investment Bank
01.1994 - 01.2006

Recruitment Consultant

Challenor James
01.1989 - 01.1994

AYLESBURY HIGH SCHOOL FOR GIRLS

Similar Profiles

Create profile
Helen MacPhailExecutive Assistant