Heather Gallagher
Enniskillen,Co Fermanagh
Summary
A highly organised and self-motivated Accounts Assistant with extensive experience in clerical and financial administration, including accounts payable/receivable and credit control.
Demonstrates excellent organisational and time management skills, adept at prioritising workloads, managing multiple tasks, and meeting strict deadlines in fast-paced environments while maintaining accuracy.
Proven ability to process invoices, reconcile accounts, and maintain financial records efficiently. Experienced in liaising with internal departments to resolve queries and ensure accurate financial reporting.
An articulate communicator capable of building effective relationships with colleagues, suppliers, and stakeholders at all levels. IT proficient with a solid working knowledge of systems such as Opera, Sage, Integra, and Microsoft Office, with advanced proficiency in Microsoft Excel for data analysis and reporting tasks.
Maintains professionalism with a strong understanding of confidentiality when handling sensitive financial information.
A reliable team player who can work independently to contribute to the smooth running of the finance department.
Overview
36
36
years of professional experience
Work history
Accounts Administrator
J Gallagher & Sons Construction Ltd
Enniskillen, Co Fermanagh
2014.06 - Current
- Manage Purchase and Sales Ledger Accounts, operating SAGE
- Code, check and record Purchase invoices
- Check and reconcile supplier statements
- Pay suppliers
- Process Sales invoices and issue monthly statements
- Implement Credit Control procedures and chase outstanding debts
- Prepare Bank reconciliations and submit VAT Returns
- Process payroll and sub-contractor payments
- Prepare year end accounts
Finance Clerical Officer
Waterways Ireland
Enniskillen, Co Fermanagh
2014.01 - 2014.06
- Purchase Ledger maintenance
- Match Purchase invoices against Purchase orders
- Process Purchase invoices
- Check and reconcile supplier statements
- Assist with supplier payments
- Administration duties in relation to the Travel & Subsistence payment system
- Maintenance and reconciliation of petty cash float, ensuring accuracy in expense tracking and monthly replenishment
- Maintenance of records and filing systems both manual and electronic
- Answering telephone calls and dealing effectively with routine queries and taking accurate messages
- Assist in locating and compiling financial data for papers/reports as required
- Assist line manager in carrying out duties of the Body as required
Payroll / HR / Company Expenses Administrator
Balcas Timber Ltd
Enniskillen, Co Fermanagh
2012.03 - 2013.12
- Processing Weekly and Bi-Weekly Payrolls using Opera 3 software
- Monitoring employee clockings using Time & Attendance software
- Preparing and reconciling weekly/monthly reports
- Calculating and inputting weekly production bonus figures
- Calculating and checking information to ensure correct amounts of pay, overtime, bonus, allowances, deductions, etc, are paid
- Assist with Recruitment process, advertising vacancies via e-recruit and co-ordinate interviews
- Maintain and update employee training records, disciplinary notices, health checks, etc, on PAMS
- Co-ordinate employee health clinics 3 times per year, maintaining database and identifying relevant follow up health checks
- Process, reimburse and record all company expense claims (mileage, travel, subsistence, etc), for Company Directors and employees
Accounts / Payroll Administrator
J Gallagher & Sons Construction Ltd
Enniskillen, Co Fermanagh
2009.12 - 2012.02
- Manage Purchase and Sales Ledger Accounts, operating SAGE
- Code, check and record Purchase invoices
- Check and reconcile supplier statements
- Process Sales invoices and issue monthly statements
- Pay suppliers
- Prepare and submit VAT Returns
- Prepare Bank reconciliations
- Process payroll and sub-contractor payments
- Prepare year end accounts
- General Administration Duties
Sales Administration Manager
Balcas Timber Ltd
Enniskillen, Co Fermanagh
1998.11 - 2009.12
- Responsible for administration tasks involving all timber sales from Estonian Sawmill
- Liaison between sales staff and General Manager in Estonia
- Process Sales orders and order scheduling
- Liaison with Shipping companies regarding goods inwards to various UK/Irish ports
- Managing VAT at point of entry on imported timber
- Code, check and record Purchase Invoices from Shipping Companies and Hauliers
- Pay suppliers
- Process sales invoices
- Liaison with customers regarding goods release and organise customer deliveries from ports
- Tracking of stocks at remote locations
- Ensuring credit control functions are implemented
Purchase Ledger Accounts Clerk
Dial Contracts Ltd
Putney, London
1996.11 - 1998.10
- Process purchase orders
- Code, check and record Purchase Invoices
- Check and reconcile Supplier Statements
- Process payments in accordance with supplier credit terms
- Filing invoices and purchase orders
Sales Administrator
Balcas Timber Ltd
Enniskillen, Co Fermanagh
1992.04 - 1996.10
- Sales administration duties to support sales, despatch and accounts functions
- Process purchase orders and agree estimated delivery times with Production Department
- Process Despatch Notes and Sales Invoices
- Liaison with customers, hauliers and staff to ensure delivery dates are met
- Maintain customer contracts and update spreadsheets
- Generate weekly sales performance reports
Receptionist
T P Topping Ltd
Enniskillen, Co Fermanagh
1990.06 - 1992.04
- Operating main switchboard
- Operating franking machine
- Responsible for cash handling
- Petty cash reconciliation
- Filing and photocopying
Education
Institute of Accounting Technicians in Ireland - Accounts, Business Administration, IT, Company & Business Law, Taxation
South West College
OmaghGCSEs -
Duke of Westminister High School
KeshLondon Chamber of Commerce - Secretarial Studies Certificate
Fermanagh College
EnniskillenRoyal Society of Arts -
Fermanagh College
EnniskillenPitman Examination Board - Office Practice
Fermanagh College
EnniskillenGuildhall College of Music - Pianoforte
Guildhall College of Music
Skills
- Accounts Payable & Receivable
- Invoice Processing & Reconciliation
- Month-End Processing
- Bank Reconciliations & Cash Handling
- VAT Submissions
- Credit Control
- Payroll Support
- Data Entry & Financial Record Keeping
- Staff Expenses Claims
- Microsoft Excel
- Sage, Opera, Integra & Microsoft Office
- Organisational & Time Management Skills
- Attention to Detail & Accuracy
- Communication & Stakeholder Liaison
- Problem Solving & Query Resolution
- Confidentiality
References
Mrs Brenda McStravick
HR Manager
Balcas Timber Ltd
Laragh, Ballycassidy
Enniskillen
Co Fermanagh
BT94 2FQ
Tel: 028 66 323003
Email: brenda.mcstravick@balcas.com
Mrs Ethna Fitzpatrick
EMC Accountancy
Main Street
Belcoo
Co Fermanagh
BT93 5FJ
Tel: 028 66 386682
Email: ethna@emcaccountancy.com
Affiliations
- In my spare time, I enjoy playing the piano, cooking, reading and golfing.
Timeline
Accounts Administrator
J Gallagher & Sons Construction Ltd
2014.06 - Current
Finance Clerical Officer
Waterways Ireland
2014.01 - 2014.06
Payroll / HR / Company Expenses Administrator
Balcas Timber Ltd
2012.03 - 2013.12
Accounts / Payroll Administrator
J Gallagher & Sons Construction Ltd
2009.12 - 2012.02
Sales Administration Manager
Balcas Timber Ltd
1998.11 - 2009.12
Purchase Ledger Accounts Clerk
Dial Contracts Ltd
1996.11 - 1998.10
Sales Administrator
Balcas Timber Ltd
1992.04 - 1996.10
Receptionist
T P Topping Ltd
1990.06 - 1992.04
Institute of Accounting Technicians in Ireland - Accounts, Business Administration, IT, Company & Business Law, Taxation
South West College
GCSEs -
Duke of Westminister High School
London Chamber of Commerce - Secretarial Studies Certificate
Fermanagh College
Royal Society of Arts -
Fermanagh College
Pitman Examination Board - Office Practice
Fermanagh College
Guildhall College of Music - Pianoforte
Guildhall College of Music