Harriette Robinson

- Working with a network of EAs from all offices and investor companies to co-ordinate extensive and complex international travel across many different time zones

- Making visa arrangements as required

- Extensive diary management using MS Outlook – arranging meetings, lunches, booking meeting rooms with relevant facilities and greeting visitors etc

- Co-ordination of quarterly portfolio management meetings which includes the collation of required documents

- Manage internal invoicing process as needed

- Managing travel budgets and expenses

- Telephones – dealing with internal and external calls, answering queries, taking messages, arranging conference calls and covering other EA’s phones and leave periods

- Setting up of files and maintaining any filing as required

- Assisting in the preparation of presentations and reports and putting together PowerPoint presentations to a high standard

• Providing high standards of administrative support to AlixPartners Managing Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy.
• Complex diary management including organising internal and external meetings and managing any logistics that may be required.
• Management of Managing Directors' inbox (as required) including dealing with correspondence such as prioritising emails, drafting emails and letters as well as typing up documents.
• Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries.
• Producing, designing, formatting and collating documents in Word, Excel and PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand.
• Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including organising events and attending in person if required. This may also involve setting budgets, sourcing venues, negotiating rates, dealing with the bulk of the venue liaison and overseeing all logistics for the event, (e.g., sending invitations, ensuring budgets vs expenditures are reconciled and processed accordingly, compiling mailshots and marketing packs).
• Managing the Radius database - this includes taking direct responsibility for entering and updating MD activities, acting as Radius champion and performing data quality management tasks for MD's while ensuring contacts within the database are maintained accurately.
• Upon request, liaising with Accounts on the timing of client invoices, checking draft engagement letters, adapting invoices to client specification, chasing and updating the relevant Managing Directors on their aged Debtors.
• Ad-hoc client/project work as required, which could typically include obtaining specific client/prospect meetings, MD specific work related to their individual role and billable work including business development and marketing tasks. This list is not prescriptive and could include a variety of tasks which will be dependent on the needs and requirements of the specific Managing Director.
• Task supervision of my delegated tasks to the Administrative Assistants, e.g. processing of expenses, printing, photocopying, binding and filing, Radius entries and time entry (as appropriate), to ensure Managing Director deadlines are met and that seamless support is provided to the MD.

• Company Overview: (PWP, fully remote)
• Full cover to 6 investment bankers working in investments to fintech start-ups. Worldwide travel, visa's, full calendar management, expenses using workspace, holiday monitoring and working on a new CRM system. 24/7 care. A very fast paced and intense role.
• (PWP, fully remote)

• Company Overview: (fully remote)
• Scheduling and coordination of the executive meetings including board of trustees and quarterly business reviews (QBRs)
• Senior Leadership Team meetings and workshops
• Management and support of CEO schedule including diary coordination, briefings and travel arrangements.
• Working with the external offices of the TM Forum Chair and Board members to ensure smooth coordination of diary and travel arrangements
• Assist in the preparation of agendas and materials for Board and Committees, as well as maintaining their relevant web pages.
• Collaboration with the Events team in ensuring a smooth communication and hosting process for Key C-Level VIP speakers at Digital Transformation World events.
• Coordination with the Member Engagement team to support VIP membership onboarding and the maintenance of key executive-level relationships.
• Oversee operating information and facilities management for the London office, ensuring supplies and provisions are in place.
• Collate and submit relevant expense reporting for Chair and CEO.
• Project manage and assist in material preparation for the smooth running of the Annual Meeting of Members.
• Coordinate a regular cadence of Board and committee meetings, senior leadership team meetings, activities and QBRs, as well as monthly staff webinars and activities, e.g. Senior leadership team-building, seasonal 'All Staff' celebrations.
• (fully remote)

• Company Overview: (fully remote)
• Contract that finished at the end of April. EA for Head of Western Europe/MD, Matthieu Comard. He requires a full EA service and assistance to his leadership team. This role also had me assisting the CEO and Chief HR Officer. This role was virtual however I volunteered to oversee the board in London Bridge. The contract was meant to finish at Christmas, but they kept me on to train an employee. I was on an IR35 contract.
• Intensive diary management incorporating multiple time zones and key global stakeholders
• Processing of concur expenses using multiple currencies
• Full cover for 5 global heads under the MD
• (fully remote)

• Expenses (Concur)
• Diary management
• Events and Logistics
• Visas and international travel

• Working for various executives who required ownership of administration, logistics and ad-hoc projects
• Diary management
• Minute taking
• Writing up reports
• Chasing up actions
• Personal and private errands
• Household help

• Expenses (SAP) and personal errands
• Diary management
• Managing the Compliance updates, meetings, compliance logs and processes
• Account submission
• Booking all travel - national and international
• Visas and HR
• Editing and updating presentations
• Point of contact for both the clients and the relationship managers

• Minute the Board
• Board Packs
• International travel to report on the London office to Miami
• Report on agency progress
• Minute agency meetings
• Monitor HR/holiday for our international team
• Account submitting for invoices of agencies
• Budget review, liaising with the management, accountants and agencies.
• Expenses and personal errands
• Event management for clients as well as team events
• Compliance reports/document tracking