Summary
Overview
Work history
Education
Skills
Accomplishments
Languages
Timeline
Generic

Hannah Avins

Lower Clapton,Hackney

Summary

I am a highly motivated and creative events professional with 7 years’ experience in the industry, with a bachelor’s degree in Events Management. I have great knowledge and skills to understand the needs of each event and ensuring that the requirements of the stakeholders are effectively fulfilled. I excel in leading projects from initial concepts to completion, including creating the background operational process which is critical to success of small, medium, and large-scale events.

Overview of clientele and event experience:

  • Brand Activations and multi day bookings with brands such as Chanel, Burberry, Omega, Swatch, Garmin, H&M, Ralph Lauren, Armani Beauty, Ralph Lauren, Mob, Nike, YouTube, Google and more.
  • Laver Cup Gala Event - Gala dinner with drinks reception of 450 ahead of a launch of tennis tournament at the O2 Arena.
  • Corporate bookings with major industry leading companies such as Deloitte, BNP Paribas, Citadel, Intertrust Group, HSBC, Slaughter and May, Gordon Bother's, and more.
  • Filming bookings - Napoleon (2023), directed by Ridley Scott.

Overview

7
7
years of professional experience
3
3
years of post-secondary education

Work history

Events Executive

Somerset House Trust
08.2021 - Current
  • Managing a high volume of enquiries daily from clients, agencies, and suppliers; working closely with other sales team members to respond to all phone and email enquiries and carrying out site visits with clients
  • Securing regular commercial bookings to meet the annual departmental budget
  • Maintaining and developing a strong rapport with clients through regular communication
  • Developing and securing repeat business
  • Associated administrative tasks, including preparing contracts and invoice requests
  • Supporting with profit and loss monitoring for each event
  • Providing the Business Development Manager with a weekly / monthly schedule of live enquiries and analysis
  • Alongside the Business Development Manager and Deputy Head of Events, proactively marketing our events offer, promoting and securing new business by attending offsite meetings, presentations, networking, and business development events
  • Managing, planning, and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising suppliers
  • Working with the Business Development Manager to explore and implement new ways of promoting our offer, highlighting the unique opportunities available for events at Somerset House
  • Maximising opportunities for potential business by thinking outside the box to accommodate different types of events
  • Building and maintaining excellent relationships with accredited suppliers
  • Ensuring events are managed with minimum impact on the operation of Somerset House, its programme, and the public
  • Ensuring any required administrative processes are undertaken both accurately and in a timely manner
  • Working closely and creatively with the Commercial Events team and other departments across the Trust where require
  • Supporting the Event Management team where necessary

Events Administrator

NHS
03.2021 - 08.2021
  • Providers responsibilities
  • Provide comprehensive administrative support to a range of different events which Includes: scheduling, pre-event planning, providing support to members (via phone, e-mail and face-to-face), liaising with venues, monitoring bookings, logistical support, note taking, post event evaluation and follow up, and raising purchase orders
  • Managing speaker's logistics for webinars, round table discussions and conferences
  • Liaising with member and external suppliers and ensuring excellent relationships
  • Drafting briefings, booking travel and accommodation
  • Proactively maintaining NHS Providers website and promoting upcoming events and ensuring members are able to register onto an event
  • Maintain Microsoft Dynamics (CRM) system
  • Creating and managing Zoom meetings, webinars, and conferences
  • Create event evaluation forms and maintain accurate records for all aspects of the programme/event to support senior level reporting
  • Implement marketing strategies to promote the programme/event along with increasing bookings and engagement
  • Contribute to business planning and future developments
  • Contribute to project team and other team discussions
  • Liaise with senor level internal and external colleagues to feed into the programme and event planning and processes, Maintain and organise client data online
  • Update client data on excel spreadsheets
  • Track stock levels and place orders when necessary
  • Ad hoc administrative duties to assist the team and fundraising manager
  • Data protection: always maintain client confidentiality
  • Responding to enquires
  • Sending out required paperwork by mail
  • Post - collect, open, date stamp and distribute post
  • Liaise closely with fundraising team to ensure client reports are issued correctly and within timeframe

Events & Sales Coordinator

St Martin in the Fields Limited
10.2017 - 02.2021
  • Professionally responding to all enquires, sending bespoke client proposals to win business
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising suppliers
  • Responsible for sales administration, proactive and reactive sales
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Create and update records and databases with personnel, financial and other data
  • Track stock of office supplies and place orders when necessary
  • Contracting and invoicing clients
  • Submit timely reports and prepare presentations/proposals as assigned
  • Demonstrating to client's my strong knowledge of the venue's spaces
  • Responsible for all social media platforms and curating content
  • Create monthly newsletters to send to clients
  • Create event packages and seasonal brochures
  • Organise and manage exhibition stand
  • Liaise with marketing team to conduct other promotional activities
  • Organise, store and print company documents as needed
  • Building reports
  • Arranging and conducting show rounds with clients and prospective clients
  • Liaise and build relationships with internal and external suppliers
  • Supporting the events manager with logistical and administrative support
  • Attending industry networking events and members meeting at networking groups such as Unique Venues of London and Westminster Venue Collection
  • Assist Head of Event Sales with marketing activities, monthly action plans

Events Assistant

Chilled Events Limited
07.2016 - 12.2016
  • Designing and building of a proposals
  • Managing enquires on a daily basis
  • Assisting the events team with a high number of events, ranging from small to large
  • Managing digital marketing content on all platforms (Twitter, Facebook, and Instagram)
  • Supporting the events manager with logistical and administrative support
  • Invoicing clients in a timely manner
  • Liaise with clients and suppliers
  • Building risk assessments
  • Creating function sheets
  • Recruiting event staff
  • Maintaining records of all bookings e.g., venue and catering and taking payments where necessary
  • Attending events to act as a second point of contact

Education

Bachelor of Arts - Events Management

Leeds Beckett University
Leeds
09.2013 - 06.2016

Riddlesdown Collegiate
/2011 - /2013

Skills

  • Event planning
  • Time management
  • Project management
  • Sales and marketing strategy
  • Social media marketing
  • Networking
  • Vendor and contract negotiations
  • Vendor relationship management
  • Sponsorship and brand partnership development
  • Event budget managemt
  • Optimising ROI
  • Confident communicator
  • Microsoft Teams and Zoom
  • Trained in event software/CRM systems: Microsoft Dynamics, Rendezvous and Priava

Accomplishments

  • Food allergen tested with certification
  • Food safety tested with certification
  • First aid tested with certification
  • Personal Licence

Languages

English
Native
Japanese
Intermediate

Timeline

Events Executive

Somerset House Trust
08.2021 - Current

Events Administrator

NHS
03.2021 - 08.2021

Events & Sales Coordinator

St Martin in the Fields Limited
10.2017 - 02.2021

Events Assistant

Chilled Events Limited
07.2016 - 12.2016

Bachelor of Arts - Events Management

Leeds Beckett University
09.2013 - 06.2016

Riddlesdown Collegiate
/2011 - /2013

Similar Profiles

Create profile
Hannah Avins