Gillian Mapstone

Support and advise the Keeper of the Records of Scotland in strategic development and delivery of critical objectives.

• Provide lead subject matter expertise and input to NRS strategic archival priorities , particularly around collection development, Digital Archiving and the transformation of operating models to build a future fit archive service for Scotland.
• Direct the continuous improvement and development of collection management policies, plans and processes, ensuring maintenance of NRS Accredited Archive status.
• Direct the collections teams within NRS to ensure the development and safeguarding of the national archival collection, collaborating with colleagues to resolve both operational and strategic challenges.
• Led and delivered Service Review of NRS Conservation and Preservation Services, developing and implementing change outcomes and initiatives to deliver service improvements and efficiencies.
• Working with key stakeholders across the archive and recordkeeping sector, both nationally and internationally to drive forward professional improvements and represent NRS interests.

• Lead and support a diverse team of archivists and administrative staff, in the delivery of services meeting NRS public task to collect, preserve and produce information about Scotland's people and history, and make it available to inform present and future generations.
• Worked with colleagues across the Scottish public sector to ensure NRS maintained strong and positive relationships with all its depositors, including Scottish Government, Scottish public bodies, Scottish Public Inquiries, the Courts and Judicial organisations, and private bodies and individuals.
• Directed advice to depositor bodies on the appraisal and selection of records, to ensure the identification, survival and transfer to NRS of records requiring permanent preservation, including in digital formats.
• Led work associated with the administration of closed archival records held by NRS, with ADL acting as the link between requesters and depositors for FOI and GDPR requests, administering the annual release of government files, working with colleagues across NRS and relevant depositing bodies to develop policies and procedures for dealing with the emerging challenges presented by large series of records being closed.
• Directed resources to support the Scottish Government, courts and other stakeholders to provide information to the Scottish Child Abuse Inquiry and other inquiries and schemes, within the statutory timelines.
• Collaborated with colleagues in the Digital Records Unit to develop NRS policies, procedures, advice and guidance for depositors.
• Oversaw the delivery of NRS Retransmission Policy and service to stakeholders, ensuring the recording of accurate management information and initiating and directing a service improvement review.
• Led all Depositor Liaison activities and staff, ensuring best use of resources and excellent communication between areas, with other parts of NRS, and externally, to delivers on those parts of the NRS Business Plan for which ADL had the lead.
• Collaborated with other senior leads in IRS, reviewing and updating NRS archives and records policies and plans to drive forward the IRS vision and high level priorities supporting the Director of IRS in these aims.
  
  
  

• Directing multidisciplinary teams in liaison with non-depositing record holders and the wider archive and records management sectors, including at international level to support and drive forward innovation across the record keeping sector.
• Leading and developing NRS's strategy, policy and engagement on records management and archival issues, identifying opportunities to drive up standards and develop our expertise and leadership, including through:
• Leading the development of the archive and recordkeeping sector in Scotland, through collaborative partnerships with other national bodies and groups.
• Leading NRS work on setting and growing records management and archival standards and practice through collaboration with the archives and records management sectors both within the UK and internationally
• Setting, promoting and assessing records management standards through collaboration with UK and international records management sectors and specifically in the Scottish Public sector, through the implementation and development of Public Records (Scotland) Act 2011.
• Setting, promoting and assessing archival standards, through collaboration with the UK and international archive sectors and by representing NRS on the UK Archive Accreditation Panel directing assessments for Scottish archives applying for the Standards and through the development and oversight of the Keeper's Charge and Superintendence scheme.
• Leading on the oversight and development of NRS own archive function and strategy
• Leading the development of the reach and impact of National Register of Archives for Scotland through collaboration with private record owners to further increase access to Scotland's archival heritage.
  

Leading the team tasked with the management, identification and selection of court and legal records of enduring from value across the Scottish legal system to ensure their permanent preservation in compliance with the Public Records (Scotland) Act 1937.

Records management leadership to the council, with responsibility for all aspects of the corporate records management service
• the development and implementation of the records management policies, and procedures to ensure the authority meets statutory responsibilities ( PRSA, FOISA, DPA)
• managing the authority records centre, arranging timely review and destruction of redundant information and retransmission of records to service areas across a split campus of 3000 staff
• management of the council's archive service. During period in post developing and publishing a guide to the archive for researchers, production of online catalogues of key collections in compliance with international standards, development of archival educational resource for Midlothian school students, delivered of six archival exhibitions across authority promoting access to historical materials

Responsible for the development and management of NAS archive image library. This project included collaborative working with four other national collection institutions, for which I provided project management lead.

Managed development and implementation of records management policies across organisation.
Designed and developed service infrastructure to align with ongoing business priorities.
Oversaw strategic initiatives to enhance records management effectiveness.

Junior curatorial role main duties included:
• Review, destruction and selection of public records for permanent preservation in NAS
• Cataloguing of records of enduring value
• Advice to researchers in public search room
• Millennium Fellowship award to support secondment to UK National Digital Archive of Datasets

Supervised search room operations to ensure efficient access to resources.
Completed arrangement and cataloguing of Nicholas Tredell's literary archive.
Provided comprehensive administrative support across special collections and main university library facilities.
Assisted with general library tasks to enhance overall service delivery.