GILLIAN GUEVARA
Summary
Delivers dependable support across accounts payable, bank reconciliations, journals and month-end tasks to keep finance processes on track. Coordinates supplier and internal queries with clear communication, maintaining strong working relationships and prompt issue resolution. Adapts quickly to new systems and procedures, supporting change, compliance and consistent service quality.
Overview
20
20
years of professional experience
Work History
Accounts Payable Administrator
HES Estate Management
06.2026 - Current
- Process supplier invoices accurately and ensure timely posting within the accounting system.
- Reconcile daily bank statements, investigating and resolving discrepancies promptly.
- Monitor and reconcile suspense accounts, investigating outstanding items and supporting timely resolution.
- Review and prepare budget documentation, ensuring accuracy and completeness.
- Supported Property Managers with financial and administrative tasks, addressing queries and facilitating smooth account management.
- Assisted Head of Accounts by providing essential administrative and financial support for departmental projects and tasks.
- Maintained subletting information and updated fee reports to ensure accuracy and compliance.
- Handle telephone and email enquiries professionally, providing prompt and effective customer service.
Finance Assistant
NuServe
02.2024 - 05.2025
- Managed end-to-end purchase ledger, including invoice matching to PO/GRN, discrepancy resolution, coding, and payment execution, ensuring accurate records and timely supplier payments
- Reviewed aged payables, prioritised supplier payments to optimise cash flow and mitigate late payment penalties.
- Performed monthly bank reconciliations, identifying and resolving discrepancies to ensure accurate financial reporting and prevent cash variances
- Managed sales ledger, raised invoices and reconciled payments to maintain accurate financial records.
- Processed employee expense claims and reconciled corporate credit card transactions for precise expense tracking.
- Supported preparation of quarterly VAT returns, ensuring accuracy and compliance with HMRC deadlines.
- Prepared and posted monthly journals, supporting accurate and timely month-end close.
- Oversaw prepayments, depreciation schedules, and fixed asset register, ensuring accuracy of balance sheet accounts and supporting reliable financial reporting.
Accounting Assistant
Richstone Properties Construction Ltd
04.2023 - 11.2023
- Efficiently managed large volumes of invoices, coordinated weekly payment runs, and ensured comprehensive oversight of the accounts payable inbox.
- Acted as main point of contact for suppliers and vendors, resolving invoice and payment issues to prevent delays and enhance supplier satisfaction
- Collaborated with budget holders to manage and approve departmental spend, ensuring cost control and timely payments
- Managed employee expense submissions and corporate credit card transactions, ensuring adherence to company guidelines.
- Supported CIS processing, maintaining compliance and ensuring accurate contractor tax deductions
- Prepared monthly aged creditor reports to aid cash-flow forecasting and financial planning.
Accounts Payable Officer
Bucher Municipal
03.2020 - 09.2022
- Processed up to about 3,000 invoices per month in SAP with 98% accuracy.
- Investigated and resolved discrepancies between purchase orders and invoices, improving data integrity and reducing payment delays.
- Oversaw implementation of non-PO OCR system module, increasing automation and reducing manual processing time.
- Efficiently managed the accounts payable inbox, responding to and resolving all inquiries in a timely manner.
- Conducted vendor onboarding and vetting protocols to ensure compliance with quality standards.
- Led training sessions for new staff, enhancing onboarding process and improving retention.
Analyst, Business Intelligence
RBC Financial (Caribbean) Limited
06.2014 - 11.2018
- Produced monthly management reports evaluating customer experience, branch performance, and sales activity, delivering actionable insights to senior leadership.
- Generated performance reports by jurisdiction for Line of Business Heads, delivering precise and clear data to support decision-making.
- Conducted trend analysis on transactional volumes to identify patterns and operational demands, informing strategic improvement opportunities.
- Created sales tracking tools and consolidated regional sales plans, enhancing forecasting accuracy and performance monitoring.
- Designed reporting templates and spreadsheets to enhance the consistency and efficiency of contact centre performance reporting.
- Contributed to creating branch scheduling models and CSR peak-time forecasting to enhance staffing efficiency and service standards.
Accounting Assistant
RBC Financial (Caribbean) Limited
07.2006 - 05.2014
- Managed end-to-end accounts receivable and accounts payable functions, resolving discrepancies to ensure accurate financial records.
- Prepared and posted journals for month-end and year-end closing.
- Tracked and reported metrics for project budgets exceeding USD 150 million, providing insights for financial decision-making.
- Ensured compliance with contractual obligations and treasury policies for international payments, reducing operational and regulatory risk.
- Prepared audit schedules and compiled supporting documents, addressing auditor inquiries to facilitate smooth audit process.
- Administered royalty payments and fulfilled all related tax and compliance reporting obligations.
Education
ACCA Diploma - Accounting and Business
ACCA Professional Level 2 -
Certificate -
Association of Computer Professionals
Skills
- Accounts Payable & Receivable
- Financial Reporting & Analysis
- Bank Reconciliation & Journals
- Vendor & Supplier Management
- Process Improvement & Controls
- SAP, Xero, OCR & EDI Systems
- Sage 50 accounts usage
Timeline
Accounts Payable Administrator
HES Estate Management
06.2026 - Current
Finance Assistant
NuServe
02.2024 - 05.2025
Accounting Assistant
Richstone Properties Construction Ltd
04.2023 - 11.2023
Accounts Payable Officer
Bucher Municipal
03.2020 - 09.2022
Analyst, Business Intelligence
RBC Financial (Caribbean) Limited
06.2014 - 11.2018
Accounting Assistant
RBC Financial (Caribbean) Limited
07.2006 - 05.2014
ACCA Diploma - Accounting and Business
ACCA Professional Level 2 -
Certificate -
Association of Computer Professionals