Florina Visan

• Manage planned and reactive maintenance, lifecycle works, small projects from inception to completion and response to emergencies to coordinate effective business continuity
• Ensure all works meet statutory compliance, contractual SLA/KPIs and company’s standards
• Oversee and coordinate subcontractors and suppliers, ensuring safe and effective delivery.
• Manage site documentation and reporting, including use of CAFM systems (e.g. Maximo).
• Review of quotations, monitor budgets costs for site works and projects including forecasting, cost control, and reporting.
• Ensure compliance with CDM regulations, health & safety legislation, and company policies.
• Build and maintain strong client relationships, acting as main liaison for site works.
• Lead and support engineering/trade teams, providing direction and performance management.
• Conduct site audits, inspections, and reviews to ensure quality and compliance.
• Support continuous improvement in service delivery
• Management of input, update, and accuracy of asset information, ensuring all new and existing assets are correctly logged, maintained, and associated with appropriate SFG20 task schedules.
• Plan, coordinate, and manage day-to-day site facilities operations, including buildings, utilities, grounds, and site infrastructure.
• Ensure compliance with health, safety, and environmental regulations and company policies.
• Oversee space planning, workplace services, and site logistics to support business operations.
• Implement sustainability and energy efficiency initiatives to reduce operational costs and environmental impact.
• Maintain accurate records, reports, and documentation for audits, inspections, and compliance purposes.
• Lead, motivate, and develop site facilities team to achieve operational excellence.

Achievements in Site Works Facility Manager role:

• Contribution to successfully organizing Commandant Parade and Sovereign Parade in August 2025
• Reduction of cost by 10% for small projects coordinated in first 3 months in role

In addition to responsibilities in previous role in Sandhurst, current role focuses on :

• Led coordination of preventative maintenance and reactive repair tasks to maintain operational efficiency.
• Supervised health and safety measures to ensure full compliance with industry standards.
• Investigated and resolved site issues promptly, applying problem-solving expertise.
• Served as Asset Champion, managing asset lifecycle processes for optimal functionality.
• Oversaw and delivered various project works, ensuring on-time and within-budget execution.

Achievements in Assistant Facilities Manager role:

• Achieved 95% maintenance compliance rate within three months through enhanced task tracking and coordination.
• Successfully managed building emergencies, minimizing operational downtime.
• Enhanced cost efficiency by implementing preventive maintenance schedules across multiple sites.

The Royal Military Academy Sandhurst has built a national and international reputation for delivery of world class leadership. Comprising of iconic buildings of Old College, New College and Victory College alongside tens of other buildings, The Royal Military Academy Sandhurst is set in a 600-acre estate that straddles Surrey/Berkshire border.

VINCI Facilities is a division of VINCI Construction UK, which is ultimately part of VINCI, a world leader in facilities, concessions and construction. VINCI Construction UK offer national comprehensive construction, fit out and facilities management services across a wide range of sectors nationally with a turnover of £1 billion per annum. VINCI Facilities is a leading provider of nationwide Facilities Management services to public and private sectors.

In my role as an Assistant Facility Manager, I demonstrated versatility in administrative and operational tasks. My key responsibilities included:

• Management of over 1000 planned and corrective maintenance tasks per month and assistance of site manager with hundreds of reactive maintenance , running reports and ensuring compliance with KPIs. Increased monthly compliance from 60% to 95% in past year
• Closed work orders, uploaded certificates, and assisted contractors with same. Reviewed RAMS and issued permits to work for complex tasks. Undertaking site inspection and reporting health and safety issues
• Applied data analysis and problem-solving to optimise process reliability. Completed weekly detailed inspection audits on specified timeframe to promote satisfaction and safety.
• Processed over 100 BPSS applications, liaised with site police for passes and permits, and handled security-related inquiries.
• Assisted in various tasks as requested, including security requests and certification provision.
• Provided support in general building works and maintenance.
• Participated in supply management review meetings.
• Booked and managed daily tens of contractors on site and ensured their safe escorting on, off, and around site.
• Scheduled site appointments for safety inspections and assisted with contractor access issues.
• Managed minutes for meetings, conference room bookings, and meter readings.
• Arranged travel and accommodation for staff and visitors.

VIVO - company that exists to manage built estate in which Armed Forces live, work and train and provides fresh approach combining best of Serco and EQUANS experience and innovation in Asset Optimisation, Housing maintenance, Technology, Regeneration, Energy. VIVO Defence Services, 50/50 Joint Venture between Equans and Serco, has been awarded four contracts, worth over £1 billion by UK Ministry of Defence (MOD) Defence Infrastructure Organisation (DIO).

Scheduling Coordinator at VIVO Defence is responsible to ensuring smooth delivery of all workflow processes within dedicated team. The main responsibilities were :

• ·Overseeing delivery of tasks to on-site operatives, ensuring adherence to safe working practices. Coordinating one team of over 50 engineers and operatives and over 100 tasks daily
• ·Updating systems within prescribed timescales for maximum efficiency and running reports for data analysis.
• ·Administering customer feedback and coordinating delivery solutions to enhance customer service.
• ·Managing holiday rotas, forecasting resource needs, and supporting contingency planning. Maintained high standards of accuracy and quality in data entry and recordkeeping.
• ·Maintaining daily liaison between Regional Service Centre and on-site teams, and working collaboratively with service partners and clients.
• ·Providing specific feedback on performance and identifying areas for improvement.
• ·Recognizing and supporting others through changes and working positively in ambiguous situations.
• Scheduled staff and delegated assignments to adequately cover operational and project requirements.
• Assessed tens of employee performance on weekly basis and implemented corrective actions.
• Instructed employees in company policies and procedures, maximising compliance and consistency.

As Demobilisation Administrator, I played key role in enhancing administrative efficiency and project support. This role responsibilities included:

• Supported project managers in delivering over 50 successful projects.
• Handled administrative duties, including scheduling, report management, and compliance assurance.
• Provided data analysis and implemented process improvements for enhanced project delivery.

• Exercised full clinical responsibility for psychological intervention and evaluation with range of common, acute and complex mental health needs.
• Developed excellent professional relationships with clients for continued positive outcomes.
• Recorded client information securely in system indicating precautions, concerns and restraints.
• Supported clients to complete rehabilitative treatment and achieve personal goals.
• Facilitated counselling service for groups of up to 12 children .
• Produced training and supportive materials tailored to organisational needs.
• Facilitated high-quality workshops, meetings and demonstrations online and offline.
• Monitored budgets and identified funding to deliver leadership training within agreed constraints.
• Analysed training requirements at individual, team and organisational level.
• Developed soft skills by providing training in time-management, problem-solving, and effective communication.