Summary
Overview
Work history
Education
Skills
Timeline
References
Generic

Fiona Leahy

Otford,Kent

Summary

I am capable and focused, with a long history of providing first-rate financial, administrative, and clerical services. I have meticulous attention to detail, which allows me to work to the highest standards. My extensive experience includes key tasks such as credit control, purchase ledger management, managing purchase order processes, and overseeing company cash flow. On a personal level, I am a motivated, upbeat, and fun-loving person. I enjoy building strong relationships through respect, loyalty, and hard work.

Overview

35
35
years of professional experience

Work history

Senior Accounts Assistant

CLM Fireproofing Limited
08.2020 - 01.2025
  • Company Overview: CLM Fireproofing Limited - Sevenoaks
  • Processed financial documents such as invoices, bills, and accounts payable and receivable.
  • Updated and maintained accounting journals, ledgers, and other records detailing financial transactions.
  • Reconciled bank statements to maintain accurate financial records and identify discrepancies promptly.
  • Assisted accountants with expense and sales tracking and reporting.
  • Assisted with month-end and year-end close processes, ensuring timely and accurate financial reporting.
  • Gathered banking transactions and recorded activity in Excel format to maintain consistent documentation.
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable balances.
  • Provided administrative support, including filing, photocopying, and handling sensitive financial information securely.
  • Chased missing transactions to help facilitate timely payments.
  • Kept track of statements provided by clients, suppliers and internal employees and verified accuracy.
  • Received, processed and reconciled invoices in financial management system and generated timely payments.
  • Facilitated communication between the accounting department and external parties, such as vendors and clients.
  • Produced monthly stock reports for use by advisors in financial planning.
  • Recorded financial transactions in Evision categorised by billing code, contract or project.
  • Investigated discrepancies to address vendor and employee concerns regarding invoices and purchases.
  • Delivered comprehensive training sessions on new accounting software to team members, boosting department efficiency.
  • Negotiated favourable terms with suppliers, resulting in significant cost savings across key expenditure categories.
  • Reconciled bank statements monthly, identifying discrepancies and rectifying them to maintain accurate financial records.
  • Assisted with receiving, processing and verifying all invoices related to accounts payables.
  • Monitored accounts receivable and payable, ensuring timely collection and payment of invoices.
  • Collated invoices, transaction records and accounting certificates.
  • Followed standard accounting procedures for accurate records.
  • Worked with credit control to chase payment of outstanding sales invoices.
  • Archived financial documents within orderly systems for ease of use.
  • Rectified accounting errors to eliminate transaction discrepancies.
  • Coordinated with the finance team to streamline invoice processing, improving payment efficiency and supplier relationships.
  • Responded to day-to-day finance queries from stakeholders, forwarding to senior staff where appropriate.
  • Liaised with clients and suppliers on billing issues, resolving disputes and maintaining positive business relationships.
  • Trained new staff members on accounting software and financial processes, enhancing team capabilities and productivity.
  • Used tax and finance knowledge to provide advice and resolve vendor and employee inquiries.
  • CLM Fireproofing Limited - Sevenoaks

Group Purchase Ledger and Credit Control

Darcy Environmental Limited
01.2018 - 08.2020
  • Dealing with backlog of processing and approving invoices.
  • Reconciling all statements and getting the ledger in order for payments.
  • Setting up supplier accounts and credit checking where necessary.
  • Dealing with all purchase ledger queries and resolving issues to maintain business arrangements.
  • Preparing month-end and ad-hoc payments for multi-currency accounts, whilst prioritising to ensure company cash flow remains stable.
  • Extensive credit control to meet company specific targets.
  • Sales ledger invoicing.
  • Sales ledger complaints resolution.
  • New staff training to ensure consistent high standards.

Finance/Office Manager

The Allied Media Partnership Ltd
10.2006 - 12.2017
  • Generating internal invoices to authorise payments to external TV, Radio and Publishing companies.
  • Coding, checking and issuing BACS Sterling/Euro payments and preparing cheques.
  • Reconciling vendor and supplier statements against invoices.
  • Liaising with suppliers and clients.
  • Producing and issuing invoices for sales made by the company.
  • Setting up accounts for new clients.
  • Banking inward payments.
  • Producing statements to show sales income over certain periods.
  • Chasing outstanding debts.
  • Undertaking filing duties.
  • Recording transactions via data entry and undertaking database management.
  • Identifying any deviation or variation from the approved payments.
  • Undertaking banking and reconciliation to account for every penny.
  • Responding to queries from other staff members within the organisation.

Purchase Ledger Supervisor

Dorling Kindersley Publishing
01.2000 - 08.2001
  • Managing workloads within the team.
  • Processing & posting invoices.
  • Responsible for training, maintaining standards and process compliance within the team.
  • Work with Purchase Ledger management to ensure the purchase ledgers are tidy at all times.
  • Receiving, coding & posting of purchase invoices with a high degree of accuracy.
  • Maintain the daily & monthly processing invoice account spreadsheet.
  • Review of statement reconciliations; ensuring actions captured are completed.
  • Identify errors & investigate underlying reasons for them; implement process change or staff training as required.
  • Dealing with suppliers.
  • Monthly cheque and BACS.
  • Resolving invoice queries.
  • Statement reconciliation.

Purchase Ledger/Buying Assistant

Hays Chemical Distribution Ltd
01.1994 - 12.1999
  • Sole responsibility for all purchase ledger functions within the company.
  • Invoice logging, matching and batching and allocating nominal codes.
  • Processing invoices and resolving any queries that may arise.
  • Chasing up approval for invoices.
  • Dealing with all Supplier and Inter Company queries.
  • Statement reconciliations.
  • Setting up new supplier accounts.
  • Checking and processing company expenses.
  • Preparing monthly and yearly accruals for Company Accountant.
  • Assisting Chief Buyer with product sourcing and placing orders.
  • Met with suppliers to negotiate prices and improve supplier performance.
  • Also provided inter company IT support which entailed regular backup of computers and setting up task suites.

Office Administrator

B & C Supplies Limited
11.1989 - 12.1993
  • Taking telephone orders.
  • Raising purchase orders and invoices.
  • Handled all daily banking and petty cash requirements.
  • Raised weekly cheques.
  • Provided extensive customer services.
  • Promoted company products through telesales when required.
  • Also arranged mail shots.

Education

O-Levels - English, Maths, Geography, Biology, History, Social Science, Religious Education, Computer Studies

St Paul RC
01.1983 - 01/1988

Skills

  • Sage 200
  • Sage 50
  • Construct for Sage 200
  • Microsoft Business 365
  • Evision
  • Xero
  • Excel (Intermediate)
  • Word
  • Outlook


Timeline

Senior Accounts Assistant

CLM Fireproofing Limited
08.2020 - 01.2025

Group Purchase Ledger and Credit Control

Darcy Environmental Limited
01.2018 - 08.2020

Finance/Office Manager

The Allied Media Partnership Ltd
10.2006 - 12.2017

Purchase Ledger Supervisor

Dorling Kindersley Publishing
01.2000 - 08.2001

Purchase Ledger/Buying Assistant

Hays Chemical Distribution Ltd
01.1994 - 12.1999

Office Administrator

B & C Supplies Limited
11.1989 - 12.1993

O-Levels - English, Maths, Geography, Biology, History, Social Science, Religious Education, Computer Studies

St Paul RC
01.1983 - 01/1988

References

References available upon request.

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Fiona Leahy