Summary
Overview
Work history
Education
Skills
Languages
Timeline
Generic
Fernanda Matos

Fernanda Matos

London

Summary

Experienced Accounts Payable professional with a strong track record across diverse industries including aviation, hospitality, fashion, events, and AI technology. Known for being highly adaptable, fast-learning, and solutions-oriented, with a passion for streamlining processes and embracing new challenges.

Skilled in high-volume invoice processing, multi-currency payments, system implementations, and process automation. My varied background has equipped me with the confidence to navigate complex finance environments and contribute effectively from day one.

Overview

7
7
years of professional experience
7
7
years of post-secondary education

Work history

Senior Accounts Payable Specialist

Synthesia Limited
London
10.2023 - Current
  • Spearheaded the setup and development of the Accounts Payable function from the ground up, establishing all foundational processes, policies, and controls.
  • Led the end-to-end implementation of NetSuite, transitioning from Xero, ensuring clean migration of data, accurate supplier records, and optimized workflows for scalability.
  • Researched and implemented Navan, successfully consolidating travel and expense management systems, enhancing user experience and reducing administrative burden across 700+ employees.
  • Drove automation by implementing Zone & Capture, eliminating manual invoice entry and significantly reducing input errors and processing time.
  • Administer full cycle of employee expenses, physical and virtual purchase cards across a workforce of 700+, including card issuance, transaction monitoring, policy compliance, and query resolution.
  • Own VAT reclaim processes and coding accuracy for UK, Germany, and Netherlands, including month-end recoding to ensure all reclaimable items are captured and categorized correctly.
  • Managed AP mailbox and built strong relationships with international vendors, handling complex queries, reconciling discrepancies, and negotiating payment terms to maintain trust and service continuity.
  • Transitioned payment strategy from weekly to bi-monthly payment runs, and led the implementation of FISPAN to automate supplier payments and reduce risk of manual error.
  • Maintain and reconcile the purchase ledger, proactively investigating and resolving any inconsistencies before month-end close.
  • Support internal and external audits, ensuring completeness, accuracy, and compliance across all AP records and processes.
  • Collaborated on the implementation of a full procure-to-pay (P2P) system, aligning procurement and finance workflows to improve spend visibility and control.
  • Perform regular vendor statement reconciliations, maintaining high data integrity and ensuring timely payment of liabilities.
  • Manage AP processes for five legal entities, handling global supplier payments across multiple currencies with a focus on accuracy, compliance, and efficiency.

Accounts Payable Analyst

Easol
London
05.2023 - 10.2023
  • Ensured smooth day-to-day operations of the Accounts Payable function by promptly processing payments, maintaining accurate financial records, and proactively resolving issues.
  • Handled high-volume invoice processing, including sorting, coding, and matching large batches each month, ensuring accuracy and compliance with internal controls.
  • Reconciled staff virtual cards on a weekly basis, applying correct departmental and expense coding in line with policy.
  • Performed weekly bank reconciliations across multiple currencies (USD, GBP, EUR, ZAR, AUD, CAD, CZK, CHF), covering a wide range of banks and payment gateways.
  • Managed the end-to-end AP inbox, acting as the primary point of contact for vendor queries, discrepancy resolution, and internal approvals.
  • Executed weekly payment runs for global entities across multiple currencies, ensuring timely, accurate, and compliant disbursements.
  • Prepared and issued remittance advices to suppliers, maintaining transparency and strong vendor relationships.
  • Continuously identified and implemented process improvements to streamline and clarify AP procedures, enhance efficiency, and reduce manual workload.
  • Supported the month-end close process through reconciliations, reporting, and ensuring the accuracy of AP records.

Accounts Assistant

Vivobarefoot
London
04.2021 - 07.2023
  • Invoices and Credits to all B2B customers - Wholesalers and Distributors.
  • Reconciliation of customer (B2B) payments, Credit memos e journals;
    Credit checks and decisions whether we proceed with a wholesalers or not;
  • First point of contact for B2B customers;
  • Reconciliation of Marketplace (Amazon US, EU and UK);
    Post and pay e-commerce invoices to the system;
  • Reconciliation of the physical store weekly sales;
  • Weekly Sales report (including all channels);
  • Work alongside with Operations and Commercial departments to ensure to all the sales orders/shipping/costs and payment processes runs smoothly;
  • Support to month End Processes;
  • Cash Flow weekly actualisation;

Administrative Assistant/Finance

Home Lisbon Hostel
Lisbon
10.2018 - 11.2019
  • Smooth hostel operations, serving as point person for mailing, shipping, supplies and equipment needs
  • Charge and billing processes;
  • Events planning and set up;
  • Personal Assistance to Hostel Manager;
  • Monitor and report on key performance indicators;
  • Answer customer queries through phone, email and live chat;

Education

Bachelor of Business Administration - Business And Finance

Eniac College
Sao Paulo
01.2009 - 12.2013

IT Technical degree - Information Technology

Eniac College
Sao Paulo
01.2008 - 01.2010

AAT Level 2 and 3 - Accounting

ICS Learn
London

Skills

Systems:

  • Oracle NetSuite
  • Xero
  • Pleo
  • Notion
  • Stripe
  • ApprovalMax
  • Microsoft Office - Excel
  • Google sheets
  • AR/AP expertise
  • Credit control
  • SaaS
  • Navan
  • FISPAN
  • Floqast
  • Workato
  • P2P

Languages

English
Fluent
Portuguese
Native
Spanish
Intermediate

Timeline

Senior Accounts Payable Specialist

Synthesia Limited
10.2023 - Current

Accounts Payable Analyst

Easol
05.2023 - 10.2023

Accounts Assistant

Vivobarefoot
04.2021 - 07.2023

Administrative Assistant/Finance

Home Lisbon Hostel
10.2018 - 11.2019

Bachelor of Business Administration - Business And Finance

Eniac College
01.2009 - 12.2013

IT Technical degree - Information Technology

Eniac College
01.2008 - 01.2010

AAT Level 2 and 3 - Accounting

ICS Learn

Similar Profiles

  • Azhar Shaikh

    Azhar ShaikhAzhar Shaikh

    Credit Manager at Tata Capital Limited (Tata Motors Finance Limited Merged with Tata Capital Limited)Credit Manager at Tata Capital Limited (Tata Motors Finance Limited Merged with Tata Capital Limited)

  • Mayank Pareek

    Mayank PareekMayank Pareek

    Sap Hana Module User, Oracle ERP User at Adarsh Marketing, Asian Paints Limited ,Berger Paints India Limited, JSW Paints Private LimitedSap Hana Module User, Oracle ERP User at Adarsh Marketing, Asian Paints Limited ,Berger Paints India Limited, JSW Paints Private Limited

  • KOJO HASTINGS

    KOJO HASTINGSKOJO HASTINGS

    CEO at Genelec Capital Limited, Genelec Support Services Limited•Genelec Infrastructure Development Services Limited•Zenith Hygiene Systems Ghana LimitedCEO at Genelec Capital Limited, Genelec Support Services Limited•Genelec Infrastructure Development Services Limited•Zenith Hygiene Systems Ghana Limited

  • Selin Yozkan

    Selin YozkanSelin Yozkan

    Store Colleague at Holland & BarrettStore Colleague at Holland & Barrett

  • Regina Brew

    Regina BrewRegina Brew

    Registered Nurse at Ontario Health at HomeRegistered Nurse at Ontario Health at Home

Create profile
Fernanda Matos