F B KHATIJAH BEEBEEJAUN

As a Finance and Operations Associate at Intuition IT Solutions Limited, I manage the end-to-end contract lifecycle for four entities within the group, from contractor placement agreements to client contracts. I prepare both English and French contracts from contractors to clients. I conduct background checks at client request and oversee compliance, ensuring every placement meets the required standards. I run the timesheet and invoicing process to keep billing accurate and on schedule, and Managed HR functions for the India-based entity, improving compliance and employee support. Managed UK office operations, fostering an organised and supportive environment for the team.

Collaborated with various departments to enhance operational efficiency.

Provided support during peak periods to ensure workflow efficiency.

Supported the recruitment process by screening candidates to fulfil staffing needs.

• Administering an effective workforce within the back-office desk across groups in the UK, USA and France while managing relevant activities daily.
• Overseeing finance operations by preparing employee salaries and organising invoices of contractors.
• Processing accounts payable and receivable while producing purchase invoices and challenging details.
• Proactively monitoring sales invoice administration and credit control to ensure cash flow according to the financial forecast.
• Gained expertise in Xero accounting to streamline in-house bookkeeping processes, enhancing accuracy and performance in accounting and reconciliations.
• Accomplished a 35% reduction in accountant fees on a quarterly basis by in-house keeping since Q1 2024.
• Preparing financial spreadsheets including burn rate and cash flow projections weekly.
• Collaborating with the CFO in the preparation of quarterly transfer pricing recharges for the group.
• Exceeding cost efficiency above 20-30% in multiple areas by effectively executing back-office procurement.
• Collaborating with IT contractors ensuring high-end service provision and contract negotiations that result in cost savings of up to 12%.
• Efficiently maintaining relationships with contractors while preparing contracts and negotiating deals.
• Coordinating screening, sourcing and recruitment procedures while liaising with recruitment agencies, conducting interviews, building employee contracts and negotiating with agencies for international hiring and global engagements.
• Managed travel arrangements and calendars for directors and executives, ensuring timely coordination and support.
• Provided personal assistance to directors in managing schedules and communications.

• Oversaw induction process for new employees by preparing employment contracts and facilitating onboarding to enhance their settlement experiences.
• Addressed employee concerns and resolved conflicts to foster a supportive work environment and enhance overall team dynamics.
• Communicated with recruitment agencies to receive potential candidates’ CVs and conduct the first interview before giving profile review to management.
• Proficiently managed a team of 25 designers and pattern cutters while assigning and scheduling tasks to ensure quality performance resulting in a 25% increase in productivity.
• Oversaw inventory management processes to maintain optimal stock levels. and office supply ordering, requisition, stocking and procurement that consistently saved up to 40% of costs.
• Organised and scheduled client meetings to facilitate communication and collaboration. and documented meeting minutes to ensure accurate records and follow-ups.
• Proactively organised and managed events for staff and clients.

• Led annual salary reviews, talent acquisition, succession planning and performance management to foster a balanced and positive workforce.
• Supervised over 900 staff members while collaborating with HR members to implement effective HR policies and strategies.
• Managed healthy workforce relationships to enhance employee performance and productivity.
• Coordinated with department heads to ensure the availability of sufficient resources and employee performance assessment.
• Resolved employee conflict following corporate procedures to ensure prompt de-escalation of issues and maintain a stress-free working environment.

• Cultivated strong stakeholder relationships, achieving cost reductions of 20-30% through strategic collaboration.
• Coordinated and negotiated potential deals on capital investment projects resulting in the saving of Million Mauritian Rupees on capital investment projects.
• Negotiated cost-effective service courier deals, enhancing service quality while maintaining competitive pricing for the company.
• Processed procurement activities for central engineering unit, managing local and overseas purchases to ensure efficiency.