Faridah Raji
Kitchener
Summary
Energetic and organized professional with a natural talent for streamlining operations and ensuring smooth site functionality. Experienced in various administrative tasks and highly proficient in using site management software, including coordinating schedules and maintaining records. Committed to fostering a productive work environment and continuously enhancing operational efficiency.
Overview
6
6
years of professional experience
Work History
Project Assistant
Montcalm Collections
08.2023 - 10.2024
- Managed document submission timelines for refurbishment of 5 hotels within the group and ensured quality control for project-related materials
- Assisted project manager in scheduling municipal inspections and council planning applications.
- Assisted in preparing fee proposals, compiling data, and maintaining project documentation using PROCORE
- Supported the project manager with creation and maintenance of electronic filing systems for efficient data tracking
- Drafted meeting agendas, minutes, and other internal and client-facing documents
- Provided administrative support to the project team, maintenance team, procurement and accounts department
- Prepared monthly and weekly progress reports of ongoing refurbishment projects and maintenance activities, provided updates on pending issues and completed works for managers and board of directors
Administrative Assistant
ABK Global Consult
10.2022 - 07.2023
- Managed office supplies orders, maintained inventory and scheduled service of office equipment, general building maintenance facilitated information transfer to new software systems
- Scheduled and confirmed appointments, managed calendars, travel arrangements, prepared meeting minutes and coordinated meeting logistics.
- Coordinated front-of-house duties, greeted visitors, and directed them to appropriate personnel
- Managed email inbox, answered calls, and ensured smooth communication flow within the office
Site Administrator
White Avenue Real Estates
04.2019 - 08.2021
- Managed the timely printing, copying, and scanning of documents to support site and project teams
- Supported site team in all administrative functions and site visitors induction.
- Coordinated deliveries of materials to site and maintained inventory level in an organized manner
- Liaised with logistics and procurement department on deliveries to site and raising subsequent delivery notes
- Processed suppliers and contractors purchase orders and invoices through QuickBooks
- Supported payroll functions, including verifying timesheets of site teams, reviewing expenses, and ensuring accurate payroll processing.
- Assisted in scheduling and organizing council inspections
- Updated periodic production schedule and site reports for Superintendents.
- Processed and generated invoices, following up with vendors and clients, and ensuring timely payments
- Performed data entry and supported in various areas, including requesting purchase orders, entering packing slips/tickets, delivery notes and submitting and reconciling expense reports
Education
Masters Degree - Fintech with Business Analytics
University of Westminster
01.2022
Bachelors Degree - Accounting
University of Ilorin
01.2018
Skills
- Over five years’ experience working with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Gmail, Google Drive, Google Docs)
- Strong oral and written communication skills with proven experience in customer services, client and vendor relationship management
- Skilled in using accounting software packages like Quickbooks, and Sage with expertise in Project Management software like Jira, Miro and PROCORE (Construction Management Software) with ability to adapt new systems
- Payroll processing and time-sheet management skills
- Strong interpersonal relation skills
- Excellent attention to detail, time management and strong organizational and multitasking skills
- Self motivated, fast learner and ability to work with little or no supervision
- Thrive in a team-based and collaborative settings
Timeline
Project Assistant
Montcalm Collections
08.2023 - 10.2024
Administrative Assistant
ABK Global Consult
10.2022 - 07.2023
Site Administrator
White Avenue Real Estates
04.2019 - 08.2021
Bachelors Degree - Accounting
University of Ilorin
Masters Degree - Fintech with Business Analytics
University of Westminster
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