EVITA GRYBAUSKAITE
London
Summary
Resourceful personal assistant with comprehensive experience supporting senior executives in fast-paced environments. Skilled in managing complex schedules, streamlining administrative processes, and ensuring seamless day-to-day operations. Capable of anticipating needs and delivering high-quality support through exceptional organisational and communication skills.
Overview
7
7
years of professional experience
Work history
Temp Operations support officer
Clegg Gifford/Tradex Insurance
Brentwood, Essex
2026.01 - 2026.05
- Led data governance and quality oversight for insurance claims uploaded to internal databases, ensuring high levels of accuracy, compliance, and data integrity across operational systems.
- Managed and coordinated a remote administrative team based in South Africa, allocating workloads, monitoring performance, and maintaining quality standards across claim processing operations.
- Implemented data validation and quality control procedures to improve accuracy of insurance claim records and support effective operational reporting.
- Acted as a central point of coordination between operations and administrative teams to ensure efficient claim processing and adherence to internal data governance standards.
Agency Manager
Office Angels -Sassrs AI & Hyrox London
2025.11 - 2025.12
- Coordinated staffing and daily operations across Sassrs AI and Hyrox London.
- Managed agency workers, schedules, and performance to ensure seamless coverage.
- Acted as a liaison between clients and Office Angels, resolving issues promptly.
- Supported event logistics for Hyrox London and administrative processes for Sassrs AI.
Executive Personal Assistant
Blinkhorns, City of London
2024.10 - 2025.04
- Successfully delivered high-quality contracts, reports, presentations, ensuring all documents were finalised to firm standards while deadlines were consistently met.
- Oversaw compliance procedures by maintaining records, checking documentation, ensuring internal policies were followed.
- Coordinated diaries, arranged meetings, prepared agendas with accurate minute taking.
- Improved financial efficiency by drafting bills, narratives, monitoring time records for accuracy, processing expenses, invoices in line with firm procedures.
- Drafted, prepared executive correspondence for the CEO plus three senior partners, ensuring clear, timely communication that supported efficient decision-making, client engagement.
- Undertook credit control duties to minimise financial risk exposure.
- Strengthened team performance by collaborating with secretaries across departments, coordinating projects, providing support on urgent client deliverables.
Operations Manager
M&M Real Estate, Canary Wharf
2023.12 - 2024.09
- Organised and maintained digital filing systems, enabling quick access to contracts, property plans, and key client documents.
- Utilised Salesforce to manage client databases, track interactions, update records, and support business development activities.
- Coordinated complex travel arrangements for Dubai and international meetings, preparing detailed itineraries to ensure smooth timely arrivals.
- Prepared operational reports and managed internal/external meetings.
- As Operations Manager at M&M Real Estate Dubai, developed and implemented operational strategies plans, established KPIs, monitored performance to ensure operational goals were met, and managed relationships with investors and ACE-FX to ensure quality and cost-effectiveness.
Property Manager/Assistant Client Accounts
Lewis & Tucker, City of London
2022.03 - 2023.12
- Managed client relationships with landlords, tenants, and contractors, resolving disputes efficiently.
- Prepared reports, statements, and compliance documents for senior management.
- Coordinated meetings, inspections, and follow-up documentation.
- Authorise payments, manage accounts receivable and payable, handle payroll, raise periodic charges, and issue demands.
- Liaise with suppliers, bailiffs, and building development contractors for seamless operations.
- Manage CEO's diaries, arrange meetings, and oversee property management for internal issues.
- Input data, update company database, and compile monthly reports for management team.
Personal Assistant
Elliott's Shah Chartered Accountants
Fleet Street, London
2019.10 - 2022.01
- Provided comprehensive support to CEO and Partners, ensuring seamless diary and travel management.
- Screened and prioritised high volumes of correspondence, drafting responses where appropriate.
- Coordinated meetings with clients and external stakeholders, preparing agendas and follow-up notes.
- Planned and coordinated company events, overseeing all aspects from concept to delivery, enhancing team engagement and morale.
- Maintained strict confidentiality when handling sensitive client and financial information.
- Coordinated IRIS billing processes, ensuring accurate invoicing and timely payment tracking to enhance efficiency.
Personal Assistant/Administrator
MTV Studios
Camden Town, London
2018.12 - 2019.09
- Managed the executive's calendar, scheduled meetings, coordinated appointments, optimised time management to support senior leadership priorities.
- Coordinated complex travel arrangements, prepared detailed itineraries for domestic, international trips.
- Organised and maintained physical and digital filing systems, enabling efficient access to key documents and supporting smooth office operations.
- Provided high-level administrative support, streamlining day-to-day office functions and assisting senior staff with priorities and ad hoc tasks.
- Supported the planning and execution of special projects and events, collaborating with internal teams and external vendors to deliver successful outcomes.
Education
Legal Secretary Certification (Level 3, CPD Certified) -
GCSEs -
Wanstead High School
BA - Business Management
Birkbeck, University of London
Skills
- Calendar management and inbox oversight
- Billing and expense management
- Meeting minutes and coordination
- Drafting documents and proofreading texts
- Client relations and confidential communication
- Financial reporting and compliance awareness
- File management systems expertise
- Event organization and coordination skills
- Travel logistics and itinerary creation
- Credit control strategies and financial reporting
- Proficient in Microsoft Office Suite
- Experienced with Salesforce platform
- Knowledgeable in CCH software tools
- Familiar with Iris applications
- Skilled in Qube software
Languages
Spanish, English, Lithuanian, Catalan
Native language
English
Native
Spanish
Native
Catalan
Native
Lithuanian
Native
References
References available upon request.
Timeline
Temp Operations support officer
Clegg Gifford/Tradex Insurance
2026.01 - 2026.05
Agency Manager
Office Angels -Sassrs AI & Hyrox London
2025.11 - 2025.12
Executive Personal Assistant
Blinkhorns, City of London
2024.10 - 2025.04
Operations Manager
M&M Real Estate, Canary Wharf
2023.12 - 2024.09
Property Manager/Assistant Client Accounts
Lewis & Tucker, City of London
2022.03 - 2023.12
Personal Assistant
Elliott's Shah Chartered Accountants
2019.10 - 2022.01
Personal Assistant/Administrator
MTV Studios
2018.12 - 2019.09
GCSEs -
Wanstead High School
BA - Business Management
Birkbeck, University of London