Evita Grybauskaite
Hornchurch,United Kingdom
Summary
Organised Personal Assistant skilled in managing executive schedules and coordinating high-level meetings. Proven ability to streamline administrative processes, enhancing operational efficiency and productivity. Maintains confidentiality while fostering strong relationships with stakeholders.
Overview
6
6
years of professional experience
Work history
Personal Assistant - Maternity Leave
Blinkhorns
City of London
11.2024 - 04.2025
- Assisted in preparation of financial statements, budgets, and forecasts.
- Researched and resolved customer inquiries to enhance service quality.
- Organised presentations and reports for executives, streamlining workflows.
- Monitored and responded to correspondence promptly.
- Managed partners' calendars by scheduling appointments and meetings daily.
- Handled client communications regarding personal and corporate tax queries.
- Prepared financial reports and client statements for team meetings.
- Created Year End Accounts Letters for 800 personal tax clients.
- Entered financial information into corporate database for easy access and retrieval.
Operations Manager
M&M Real Estate
Canary Wharf, London
12.2023 - 09.2024
- Develop and implement operational strategies, plans, and procedures for improving team efficiency and productivity
- Identify and implement process improvements to streamline recruitment operations and enhance service delivery
- Integrate and optimize technology solutions to streamline and enhance operational efficiency
- Establish KPIs and monitor performance to ensure operational goals are met Manage relationships with investors and ACE-FX to ensure quality and cost-effectiveness
- As Operations Manager at M&M Real Estate Dubai, I developed and implemented operational strategies, plans, and procedures to improve team efficiency and productivity within the London & Dubai teams.
- I also identified and implemented process improvements to streamline recruitment operations and enhance service delivery, while integrating and optimizing technology solutions to enhance operational efficiency.
- Additionally, I established KPIs, monitored performance to ensure operational goals were met, and managed relationships with investors and ACE-FX to ensure quality and cost-effectiveness.
Property Manager/ Assistant Client Accounts
Lewis & Tucker
West End, London
03.2022 - 12.2023
- Organise weekly meetings with building directors and prepare AGM agendas, ensuring accurate minute taking
- Serve as the primary point of contact for landlords, directors, and leaseholders
- Prepare monthly reports for property managers on aged debtors, and provide VAT receipts to creditors
- Authorise payments, manage accounts receivable and payable, handle payroll, raise periodic charges, and issue demands
- Liaise with suppliers, bailiffs, and building development contractors for seamless operations
- Manage CEO's diaries, arrange meetings, and oversee property management for internal issues
- Draft sales memorandums, tenancy agreements, and Section 20 Notices
- Coordinate travel arrangements, supervise staff, and prepare annual service charge budgets
- Generate reports for residential and commercial buildings through Qube, including trial balances and income reports
- Assist with invoice logging, maintenance, filing, payment processing, and collection of service charge arrears
- Input data, update the company database, and compile monthly reports for the management team
Personal Assistant
Elliott's Shah Chartered Accountants
Fleet Street, London
10.2019 - 08.2021
- Provided proactive daily support to the CEO and Partners, ensuring seamless workflow and time management
- Managed complex diaries, coordinated internal and external meetings, and acted as a gatekeeper to senior leadership
- Prepared and formatted a range of business documents including reports, presentations, and professional correspondence
- Generated financial documents, such as invoices, using the Iris accounting system with accuracy and attention to detail
- Created and maintained Excel spreadsheets to track and analyse company expenses
- Ensured high standards of confidentiality and professionalism while supporting senior stakeholders in a fast paced environment
Personal Assistant/Administrator
MTV Studios
Camden Town, London
12.2018 - 09.2019
- Managed the executive's calendar, scheduling meetings, appointments, and ensuring effective time management
- Coordinated complex travel arrangements and prepared detailed itineraries for domestic and international trips
- Organised and maintained physical and digital filing systems, ensuring easy access to key documents and records
- Provided comprehensive administrative support to ensure smooth day-to-day office operations
- Supported the planning and execution of special projects and events, collaborating with internal teams and external vendors
- Handled confidential information with discretion, maintaining a high level of professionalism at all times
Education
Birkbeck University
undefined
City and Islington College
GCSE's - undefined
Wanstead High School
Skills
- Diary and calendar management
- Travel coordination and itinerary planning
- Meeting scheduling and minute-taking
- Document preparation
- Email and inbox management
- Confidentiality and discretion
- Office administration and file management
- Event planning and coordination
- Communication and interpersonal skills
- Professional email drafting
Languages
English
Native
Spanish
Native
Lithuanian
Native
Catalan
Native
References
References available upon request.
Timeline
Personal Assistant - Maternity Leave
Blinkhorns
11.2024 - 04.2025
Operations Manager
M&M Real Estate
12.2023 - 09.2024
Property Manager/ Assistant Client Accounts
Lewis & Tucker
03.2022 - 12.2023
Personal Assistant
Elliott's Shah Chartered Accountants
10.2019 - 08.2021
Personal Assistant/Administrator
MTV Studios
12.2018 - 09.2019
undefined
City and Islington College
GCSE's - undefined
Wanstead High School
Birkbeck University
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