Evette Ferrao
Ashford,Surrey
Summary
Detail-oriented finance professional with expertise in invoice processing, payment processing, and financial reporting. Demonstrates proficiency in payroll support and account reconciliation, ensuring accuracy and efficiency in all financial operations. Committed to leveraging skills to drive organisational success and support strategic financial goals.
Overview
13
13
years of professional experience
2
2
years of post-secondary education
Work history
Finance administrator
Open Development & Education
London
02.2023 - 07.2025
- Managed payroll processes to ensure timely, accurate staff payments.
- Reconciled monthly bank statements, enhancing financial transparency.
- Handled invoicing procedures to optimise cash flow management.
- Maintained precise records of company expenses, supporting budget management efforts.
- Streamlined financial operations through implementation of new software systems.
- Facilitated monthly budget meetings to promote fiscal responsibility across departments.
- Negotiated favourable terms with suppliers, improving payment schedules.
- Utilised advanced Excel skills to automate tasks, boosting work efficiency.
Finance Administrator
EA Change Group
08.2019 - 11.2021
- Creating and updating spreadsheets of monthly contractor wages
- Checking self-bills received from clients and invoices and inputting the data into spreadsheet
- Updating Xero with the self-bill invoices received from clients on monthly basis
- Processing pay runs for contractors through umbrella and limited companies contracted with the company.
- Processing overhead invoices received, updating Xero with the same. Pay runs for overheads done twice a month.
- Bank reconciliation
- HMRC reports created and sent to the Finance Manager.
- Assisting Finance Manager during Audits
- Inputting payments in the bank whenever required for by the Finance Manager
- Managing permanent and fixed term contract invoices which are sent to client when required
Purchase Assistant/Administrator
Optimal Pharma Ltd
03.2019 - 05.2019
- Purchase of pharmaceuticals products from EU countries
- Maintain a database of information relating to potential new products
- Maintain records of stock usage through sales to ensure price lists are correct and up to date
- Obtain information on potential new products and locate the cheapest sources
- Work cooperatively and effectively with the Regulatory affairs department on all issues associated with licensing products
- Entering Purchase Order to the system and ensure invoice are sent in a timely manner for contract labeling
- Preparing offers lists to suppliers
- Report to related parties with purchase of products that need attention (control drugs, temperature control products) and liaise with warehouse to store correctly.
- Arrange shipment and make sure the goods to be delivered in a timely manner.
- Monitoring and keeping records of shipment schedule.
- Liaise with carriers and negotiate on rates
- Calculating profit and margin of Purchase order and blanket order
- Create various purchase reports and analyze purchase cost and profit
- Checking and matching purchase invoices against purchase orders
- Liaise with quality manager to handle with damage/shortage goods from supplier and take necessary action.
- Liaise with finance team to update purchase record.
- Check stock levels
Administrator/Receptionist
Hampton Medical Center
02.2019 - 02.2019
- Reception
- Receiving patients consulting with members of Practice team.
- Dealing with patient enquiries and make new follow-up appointments.
- Answer telephone and deal or re-direct callers promptly and courteously in line with practice policy, including requests for urgent visits in line with the practice policy.
- Pass on test results to patients, where appropriate, and record actions on computer as directed by clinical staff.
- Book transport, interpreter services, ambulances etc for patients for hospital appointments.
- Make appointments for medical examinations and extract notes for completion of Medical Reports.
- Ensure the efficient registration of new patients in line with Practice policy.
- Be able to cover all reception positions as necessary.
- Administration
- To have a thorough knowledge of all Practice related reception procedures.
- To work in accordance with written protocols for the Reception/Admin team.
- Pulling/filing notes and filing correspondence in medical records as necessary
- Fax and photocopy appropriate paperwork as directed by clinical staff or the Reception Team Leader.
- Weekly PCT incoming mail to be distributed on day of arrival and dealt with as appropriate.
- Deal with all incoming requests from insurance companies for copies of all medical records, including photocopying complete printouts and invoices where necessary. Logging details and following strict protocols for the release of medical information.
- Photocopying of all necessary/required documents as requested
- Follow up non-attendees in writing.
- Accurately scanning of all documents directly into the patients electronic records on a daily basis.
- Generate repeat prescriptions on computer according to practice policy (as required)
- Repair medical envelopes when necessary, including splitting of medical records
- Pull medical records for patients that are leaving the practice for return to PCT and logging same on screen
- To provide administrative support as and when required by clinicians.
Payroll Clerk/Administrator
UPS
10.2018 - 01.2019
- Dealing with employee queries by collecting and analyzing information in a professional and timely manner.
- Provide payroll information by answering questions and requests. Liaising effectively between various UPS Departments.
- Performing calculations of overtime, shift pay and bonuses.
- Dealing with confidential documents in adherence to Data Protection law.
- Responsible for any additional tasks given.
- Maintain payroll information by collecting, calculating, and entering data in the HR computer system.
- Update payroll records by entering changes in exemptions, savings deductions, and job title and department/division transfers.
- Calculating overtime, SSP and SMP.
- Generate pay slips, P60, P45 & P11
- Maintain payroll operations by following policies and procedures; reporting needed changes.
Office Administrator/Purchase Assistant
PHARMACEUTICALS DIRECT LTD
06.2018 - 09.2018
- Supporting Purchase of pharmaceuticals products from EU countries
- Maintain a database of information relating to potential new products
- Maintain records of stock usage through sales to ensure price lists are correct and up to date
- Obtain information on potential new products and locate the cheapest sources
- Work cooperatively and effectively with the Regulatory affairs department on all issues associated with licensing products
- Entering Purchase Order to the system and ensure invoice are sent in a timely manner for contract labeling
- Opening product codes in the system
- Preparing offers lists to suppliers
- Report to related parties with purchase of products that need attention (control drugs, temperature control products) and liaise with warehouse to store correctly.
- Arrange shipment and make sure the goods to be delivered in a timely manner.
- Monitoring and keeping records of shipment schedule.
- Liaise with carriers and negotiate on rates
- Calculating profit and margin of Purchase order and blanket order
- Create various purchase reports and analyze purchase cost and profit
- Checking and matching purchase invoices against purchase orders
- Liaise with finance team, warehouse and production to handle with damage/shortage goods from supplier and take necessary action.
- Liaise with finance team to update purchase record.
- Check stock levels
Administrator
MAGENTA SECURITY SERVICES LTD
07.2016 - 05.2018
- Working with the office Manager to administer payroll duties such as changes to salary, processing starters and leavers, processing deductions, commission and bonus etc.
- Administering and checking payroll process from start to finish, ensuring monthly payroll deadlines are adhered to
- Log incoming post on daily basis
- Updating and managing employee database
- Dealing directly with security officers to resolve payroll queries where necessary.
- Process annual holidays of security officers, check for entitlement, get approval from Managers and send letters of approval confirmation to officers
- At time of Pay run, process holidays for payment and send details to accountant for payment
- Check emails regularly and respond accordingly
- Maintain office stationeries and place orders when necessary
- Managing telephone calls and directing to the concerned department
- Updating Assignment Instructions and amendments from clients when required
- Enter new employee details on Time gate(Software)
- Keep Time gate updated at all times with holidays booked, sickness, blow out and unauthorized absence of leave if any
- Assist in taking notes when required for grievance/disciplinary/sickness
- General filing and updating officers file
Front Office Associate
AGUADA ANCHORAGE THE VILLA RESORT
06.2015 - 05.2016
- Greet the guest on their arrival.
- Complete the registration formalities of the guest with confirmed reservations.
- Assign rooms & call the bell boy to escort guests to their rooms.
- Use up selling techniques to sell expensive rooms & also to promote other hotel services.
- Coordinate room status updates with the house keeping department.
- Notifying housekeeping of all check outs, late check outs, early check in’s & special requests.
- Check the authenticity of currency received.
- Exchange foreign currency according to the daily exchange rate, in strict accordance with the rules & regulation of RBI (Reserve Bank of India).
- Process guest check out requests.
- Prepare guest bills and present the same for settlement at the time of guest’s departure.
- Settle guest accounts by accepting cash, credit card, traveller’s cheque, etc.
Front Office Associate
RADISSON BLU RESORT
10.2014 - 05.2015
- Greet the guest on their arrival.
- Complete the registration formalities of the guest with confirmed reservations.
- Assign rooms & call the bell boy to escort guests to their rooms.
- Use up selling techniques to sell expensive rooms & also to promote other hotel services.
- Coordinate room status updates with the house keeping department.
- Notifying housekeeping of all check outs, late check outs, early check in’s & special requests.
- Check the authenticity of currency received.
- Exchange foreign currency according to the daily exchange rate, in strict accordance with the rules & regulation of RBI (Reserve Bank of India).
- Process guest check out requests.
- Prepare guest bills and present the same for settlement at the time of guest’s departure.
- Settle guest accounts by accepting cash, credit card, traveller’s cheque, etc.
Key Account Executive/Buying Executive
Eclipse InfoTech Services India Private Limited
10.2012 - 03.2014
- Locate suppliers of Pharmaceuticals and interview them in order to determine product availability and evaluating their suitability with the company standards and terms.
- Get all documents and account opening procedures done.
- Negotiate prices with suppliers.
- Send purchase orders prepared to supplier and following up with suppliers to confirm the same has been received.
- Chase invoice for the goods ready to be supplied by the supplier.
- Forwarding the invoice to accounts department for payments.
- Arrange collection for the shipment.
- Liaise with warehouse to check stock is received as per purchase order.
- Report discrepancies to supplier if any from shipments received.
- Building Good Rapport with the suppliers.
- Maintain records of goods ordered and received.
- Provide report to sales team on incoming stocks.
- Do adhoc sales as and when sales opportunity arises.
Education
Bachelor of Commerce - Business Management
Carmel College
India 06.2010 - 04.2012
Skills
- Invoice processing
- Payment Processing
- Financial reporting
- Payroll support
- Account reconciliation
Affiliations
- Baking
Languages
Hindi
Fluent
English
Fluent
Timeline
Finance administrator
Open Development & Education
02.2023 - 07.2025
Finance Administrator
EA Change Group
08.2019 - 11.2021
Purchase Assistant/Administrator
Optimal Pharma Ltd
03.2019 - 05.2019
Administrator/Receptionist
Hampton Medical Center
02.2019 - 02.2019
Payroll Clerk/Administrator
UPS
10.2018 - 01.2019
Office Administrator/Purchase Assistant
PHARMACEUTICALS DIRECT LTD
06.2018 - 09.2018
Administrator
MAGENTA SECURITY SERVICES LTD
07.2016 - 05.2018
Front Office Associate
AGUADA ANCHORAGE THE VILLA RESORT
06.2015 - 05.2016
Front Office Associate
RADISSON BLU RESORT
10.2014 - 05.2015
Key Account Executive/Buying Executive
Eclipse InfoTech Services India Private Limited
10.2012 - 03.2014
Bachelor of Commerce - Business Management
Carmel College
06.2010 - 04.2012
Similar Profiles
Faith IkhideroFaith Ikhidero
Software Engineer at Open Education and Development GroupSoftware Engineer at Open Education and Development Group
Tania CoriaTania Coria
Business Development Executive BDE LATAM at Open English / Open Education LCCBusiness Development Executive BDE LATAM at Open English / Open Education LCC
SEAN FRANCOISSEAN FRANCOIS
Senior Enrolment Consultant at Up Education/Swinburne Open EducationSenior Enrolment Consultant at Up Education/Swinburne Open Education
Kabir SagooKabir Sagoo
UK Controller at heycarUK Controller at heycar
Paula Ioana AmihăeseiPaula Ioana Amihăesei
Ward staff nurse bank at A24 group and Nuffield health (March 2025)Ward staff nurse bank at A24 group and Nuffield health (March 2025)