EULALIA LAURA SMOLKA

Managing Global Payroll processes and Payroll Team. Ensure accurate and timely payroll processing occurs for 42 countries, including the US, Canada, EU, and AP.

Applying professional knowledge to assist in the coordination of payroll data collection from Global countries.

Progression:

• 2012 March – 2012 June – Junior Global Payroll Specialist
• 2012 July – 2013 July – Global Payroll Specialist
• 2014 Aug -2015 April – SR Global Payroll Specialist
• 2016 May – 2017 April – Global Payroll Supervisor
• 2017 May – 2019 June – Global Payroll Manger
• 2020 July - up to date Global Payroll Director.

IMPROVEMENT

Working closely with Vendors, Finance, HR, and Treasury Stakeholders to ensure they deliver the best service. Successfully researching and presenting new solutions to the C Suite.

Drove process improvements and optimized workflow efficiency. Determine best practices for the validation process, including auditing and introducing new processes/methods, to optimize resource allocation and maximize productivity.

Coordinated large-scale projects with successful outcomes. Managed negotiations with clients to secure profitable contracts. PM for CloudPay payroll Implementation together with Workday Integration Interface, HR, and Payroll. Completing 35 Payroll implementations globally

Partnered with the management team to optimize operations and reduce costs.

CONTROL

Developing and managing a strategic payroll plan. Building cross-functional relationships within the organization is critical for success. Implemented operational changes for improved efficiency. Align with external and internal audit requirements for validating payroll each month. Determine best practices for this process.

Formulated business plans to increase growth and minimize costs for company.

Identifying risk areas and taking action to mitigate risk.

Distributing internally as required, projections of funding costs and global cut-offs for payroll purposes

Approving funding of various payments, including payroll, 401(k), FSA, Manual checks, etc.

Approving all financial journal postings on behalf of the payroll team.

Approving all payroll-related invoices, tracking costs, and supporting the Global Payroll Manager in respective cost reviews as required.

Coordinate and manage the production of all SOX, SAS70 deliverables relating to Payroll. Enforced compliance measures for adherence to industry standards.

TEAM

Led Payroll Team of 9 to streamline operations by implementing new strategies in several locations in the world.

Supervised staff training with a focus on skill enhancement. Directed team to deliver high-quality customer service. Enhanced productivity through innovative management techniques.

Fostered a positive work environment and increased employee morale—spearheaded strategic planning initiatives, aligning organizational objectives with long-term goals.

Instituted cost control measures to mitigate financial risk. Developing and maintaining documentation of all Payroll controls and procedures.

Managed daily operations by overseeing financials, key performance indicators, and employee performance.

• Not working from Dec up to March 13 due to family problems
• Led and supported customer support staff to achieve objectives.
• Provided on-site customer support to ensure seamless operational flow.

• Responsibility:
• Providing payroll (Sage 50 Payroll), SSP, Maternity, calculation of payments and benefits (2000 people)
• Preparing reports for Accountancy team (PAYE, NIC, etc.)
• Planning and scheduling work for team
• Working on payroll calculation
• Checking and auditing reports
• Checked input data from HR department, reducing potential errors in pay calculations.
• Worked closely with human resources department to coordinate necessary information exchange.
• Addressed queries regarding pay, contributing to employee satisfaction.
• Ensured accurate financial documentation by processing payroll adjustments.
• Resolved discrepancies by thorough verification of time records.
• Administered weekly and monthly payroll for 1500+ employees, using Sage.

• Responsibility:
• Implementing a new payroll system (SAGE50)
• Optimised financial performance by monitoring key indicators.
• Improved cash flow through meticulous accounts receivable management.
• Efficiently managed payroll processing tasks, avoiding errors.
• Generated accurate financial reports using advanced software tools.
• Managed financial reporting processes resulting in enhanced transparency.
• Enhanced profitability by managing cost control measures.
• Ensured timely invoice payments with diligent follow-ups.
• Streamlined budgeting exercises for efficient financial planning.
• Generated invoices based on established accounts receivable schedules and terms.
• Organised and carried out month-end, quarterly and year-end processes.
• Advised management on financial details related to business operations, inventory levels and budgets.
• Preparing payroll (Sage 50 Payroll), SSP, Maternity, calculation of payments and benefits (20 employees)
• Preparing reports for the Accountancy team (PAYE, NIC, Gross Employees payments, etc.)
• Planning and scheduling work for a team
• Accounting self-employment
• Responsible for the general preparation of sales invoices
• Auditing reports
• Reporting on the activities of the company
• Dealing with stakeholders.

• Responsibility:
• Preparing reports for Accountancy team
• Planning and scheduling work for a team
• Calculation of gross pay based on working hours
• Sales Ledger Day Book, preparation of sales invoices
• Checking, auditing reports
• Reporting on the activities of the company to the owner
• Dealing with stakeholders.
• Responsible for the bank payments
• Piloted change management initiatives successfully improving organisational adaptability.
• Boosted department efficiency by streamlining operational processes.
• Liaised with suppliers to ensure timely deliveries.
• Optimised resource allocation for increased profits.
• Facilitated staff training, resulting in better customer service.
• Fostered a positive work environment with regular team-building activities.
• Delegated tasks efficiently to maximise productivity.
• Enforced safety regulations to reduce workplace accidents.
• Implemented cost reduction measures, reduced overhead expenses.
• Streamlined communication channels, enhanced internal information flow.
• Identified growth opportunities through comprehensive market research.
• Managed team dynamics by implementing conflict resolution strategies.
• Secured new business opportunities with successful networking events.
• Monitored health and safety measures for guaranteed compliance.
• Coordinated hiring, recruitment and training strategies to build successful administrative team.

• 17 July 2006 emigration to UK in the meantime helping to run company from UK up to 2008.
• Fully managing the company
• Setting up a new system and design for the company
• Negotiating prices and making all decisions
• Control over sales, purchases, contracts and payments
• Shaping the new team for Sales, Marketing, Accounts and HR
• Running the company on daily basis (reporting to the company owner)
• Implementing new payroll and Social Security System.
• Responsibilities:
• Responsible for booking all profit and loss as well as balance sheet accounts
• Responsible for company taxes and payments
• Responsible for Payroll and HR for 12 employees
• Management of 3 Team Members
• ZUS and HMRC reconciliation and declaration
• Preparing sickness declaration and maternity leave for ZUS reference
• Monthly and annual reconciliation
• Established new laws with focus on societal progress.
• Chaired high-level meetings for streamlined government operations.
• Directed crisis management teams during emergency situations.
• Managed annual budget to ensure financial stability.
• Oversaw entire company operations, meeting and exceeding targets and goals within the company's strategic plans.
• Developed key operational initiatives to drive and maintain substantial business growth.
• Maintained organisational compliance with applicable legislation and regulations.
• Created and maintained relationships with industry leaders and communities to encourage business investments.
• Liaised with senior management and board members to produce business strategies.
• Updated and revised strategic business plans to increase company profitability and growth.

• Responsibilities:
• Responsible for booking all profit and loss and balance sheet
• Responsible for taxes and ZUS (Social Security) payments
• Managing Payroll, HR and the Finance Team (15 employees)
• ZUS Reconciliation and Declaration (Implementing New System)
• Full control over ZUS (Sickness, Maternity), SS payments and Company Tax declaration
• Responsible for contracts with outside vendors
• Responsible monthly and annual reconciliation
• Preparing company’s balance sheet and profit and loss
• Responsible for payments to the suppliers, government and employees (150 in total).
• Built strong networks within industry, opening new avenues for collaboration.
• Streamlined operations by implementing efficient management strategies.
• Developed business plans, resulting in improved performance.
• Maintained high staff morale through effective leadership techniques.
• Formulated policies to ensure company growth.
• Oversaw financial operations to ensure fiscal stability of the organisation.
• Coordinated cross-functional teams for streamlined workflow processes.
• Led team for successful project outcomes.
• Spearheaded strategic planning and decision-making processes aligning with mission and stakeholder interests.
• Established strong rapport with stakeholders to enhance business credibility.

• (Thermal Energy Distributor)

• (LTD COMPANY)