Esther Aminu
Project Manager
Summary
An enthusiastic, dedicated, and proactive Project Management professional with excellent planning, reporting, financial management, communication and inter-personal skills. I have vast experience in supporting and managing different size projects and programmes and possess excellent stakeholder management, coupled with excellent communication and deliverables prioritisation skills. I am used to working in pressurised environments using my own initiatives and working as part of a team to tight deadlines and with minimal supervision.
Overview
12
12
years of professional experience
2
2
Languages
Work History
Lead PMO/PMO Manager
Spirax Sarco
07.2021 - 03.2023
- Ensure the successful implementation of the PMO’s strategy, responsibilities, services and deliverables
- Collaborated with other department leaders to define, prioritise, and develop projects
- Drafting new and improving existing project management office policies and processes
- Planning project management, including setting deadlines, prioritising tasks, and assigning team members to various deliverables
- Responsible for defining Role and Responsibilities across the programme with clear deliverable output for each tollgate
- Deliverable output for each tollgate
- Responsible for ensuring the projects deliverables are delivered to time and quality targets by assisting the projects in monitoring their milestones and deliverables
- Responsible for defining the Change Control Process across the programme
- Responsible for managing programme risks and issues by ensuring all risks and issues are captured, appropriate mitigations and actions are applied and regularly reviewed
- Responsible for preparing programme dashboard reports on behalf of the Programme manager for her perusal
- Coached and oversaw Junior PMO analysts
- Responsible for managing the requirements and ensuring its uploaded and updated in JIRA
- Responsible for ensuring all Change Requests are submitted to the Change Advisory Board
- Responsible for ensuring that all baselined project documents were uploaded on share point and kept up to date for audit and collaborative purposes
- Ensure resource contract renewals, understanding who is coming to an end is updated
- Support with resource planning across the programme
- Worked closely with Project Managers and Change Managers to ensure correct tools, documents and processes were adhered to
- Manage, review, update and maintain the project plan
- Facilitate planning workshop
Junior Project Manager / Portfolio Analyst
SAP, Save the Children International
03.2018 - 07.2021
- Responsible for leading Data Management team
- This includes cleansing and uploading all catalogue, contract and Supplier data for all Save the Children offices globally
- Lead data validation/review exercise with internal and external consultants (Deloitte)
- Responsible for leading system testing and User Acceptance Testing globally across Save the Children offices for SAP Ariba system deployment taking into consideration business deadlines, dependencies, and resources
- Responsible for defining and managing Change Requests
- Responsible for identifying and managing project risks as well as monitor and drive the resolution of issues
- Responsible for ensuring UAT Lessons Leant was captured and actions are implemented for subsequent waves
- Responsible for ensuring that all baselined project documents were uploaded on share point and kept up to date for audit and collaborative purposes
- Responsible for managing and maintaining the project plan project plan
- Co-ordinating reports to ensure any risks/issues/exceptions are reported to the appropriate deciding committee
- Responsible for collating project progress reports on cross portfolio and circulating to senior leadership
- Responsible for defining and managing the Lessons Learned Approach across portfolio and identifying key areas of improvement for senior leadership
- Worked with the Head of Project Delivery to define Project Management lifecycle
- Responsible for redesigning the SharePoint site for the Portfolio
- Support in the definition for Stage gate approval/sign-off framework
Lead PMO / Project Manager
Investec
07.2015 - 12.2017
- Tasked with introducing and managing project governance, standards and best practice by ensuring the Project teams and key stakeholders are engaged and aware of their roles and responsibilities
- Assumed the role of the project manager for the Structured Equity Derivate project
- Aim of the project is to deliver high quality, high value, structured deposits and investments to the retail market via intermediaries, backed by an efficient and strong service proposition
- This is medium scale project, the budget for each cycle is around 100-150k
- The result is to ensure each launch is opened successfully with no issues on the deployment date
- Responsible for providing a detailed plan to track progress and maintaining comprehensive project documentation
- Project managed the upgrade to iFactor system – Assets Based Lending (ABL) used for loans usually secured against a client’s debtor’s book
- Project was worth £3 billion
- Responsible for safeguarding the projects deliverables are delivered on time and quality targets by project monitoring milestones and deliverables
- Facilitated requirement workshops with Business Analyst when process mapping (as-is and to-be design)
- The aim of the project is to design and implement a target operating model for the management of marketing collateral
- This was a small project with a budget of 800k
- Supported Business Analysts with requirements gathering, documentation and management
- Oversaw and managed resource management of the team, considering projects resource requirements this includes assigning end dates of existing allocated resource based on input from all key players and team members
- Regularly review submitted reports and project documents to ensure that project governance is adhere to
- Responsible for redesigning and managing the team’s SharePoint sites
- Responsible for ensuring that the management of the month end timesheet process
- Regularly reviewed and delivered training requirements and coordinate user training
- Responsible for the induction of new joiners by ensuring their ID cards, laptops, and network access to required sites are available
- Passionate and committed about giving something back to the community using knowledge/ skills and expertise gather over the course of my career and life; actively volunteer for one of the affiliated charities
- Mentored 4 children between the age 16-18 years old on a programme called Success for Life
- Also, acted as an invigilator for a local school when the students were attempting World Book Record for Guinness World Record
- Led and participated in team-building exercises to engage other mentors and youths
- Founded and lead BAME Network
PMO Analyst
Financial Ombudsman Service
06.2013 - 04.2015
- Focal point of contact for all projects and programme enquiries from stakeholders regarding projects or programme updates and escalations
- Solely responsible for ensuring that the project managers financial forecast and actuals is aligned by having a bi-weekly meeting with the project managers
- Work closely with programme managers in prioritising and delegating ownership of activities
- Regularly monitoring all inter project dependencies and booking meetings to discuss and resolve any dependencies issues
- Ensure the projects deliverables are delivered to time and quality targets by assisting the projects in monitoring their milestones and deliverables
- Support project managers in updating plans from updates provided during team meetings
- Support the PM’s in managing their risks and challenges by ensuring they are captured; appropriate mitigations and actions are applied and regularly reviewed
- Occasionally prepare programme dashboard reports on behalf of the Delivery manager for his perusal
- Ensure that the validated dashboard report is circulated to all team members in order to bring everyone up to speed on the programme’s progress
- Taking minutes and actions from different project meetings and circulating to all for awareness and actions
Project Support Officer
Marks and Spencer
09.2011 - 07.2012
- Responsible for ensuring project governance standards were adhered to by regularly reviewing submitted reports and documents for compliance
- Responsible for the maintenance of the RAID log by ensuring that all identified risks and issues were logged, mitigated, and reviewed at set times
- Responsible for ensuring that all baselined project documents were uploaded on share point and kept up to date for audit and collaborative purposes
- Followed up all action owners for updates
- Supported my project manager in submitting and chasing for updates on all Change
- Requests submitted to the Change Advisory Board
- Supported the project manager in updating his milestones tracker on weekly basis
- Ensured that all necessary preparations are made to support project governance meetings like getting flipcharts, video conferencing and other required materials
- Assisted the managers in tracking dependencies by attending dependencies sessions with the project managers and tracking delivery dates
- Responsible for managing the contact list, holiday tracker, absence register and time sheet for the team.
Projects Coordinator
Allen & Overy Law Firm
04.2011 - 09.2011
- Facilitated the overall project actions relating to issues, risks, and dependencies and drive through resolution or mitigation
- Maintained communication between project and relevant project stakeholders
- Scheduled and facilitate all work streams steering committee meetings
- Supported the project manager in creating the highlight report and monthly status reports
- Performed quality review of monthly dashboard reports for accuracy and consistency
- Regularly kept stakeholder updated on the overall performance of the project in the absence of the project manager
- Tracking project budget using Microsoft Excel and SAP to stay abreast of forecast against actuals
- Supported in keeping the project plan (high level and low level) updated using Microsoft Project and excel
- Change Request facilitation for approval after impact assessment has been conducted by the triage
- Created project lifecycle, document, log/register and MS project plan templates and uploaded into SharePoint.
Education
Scrum Master Certification (IN VIEW)
Project Management Certification
LLB Law -
University of East London
GCSE - Law
Tower Hamlets College
Skills
Excellent senior stakeholder’s management skillsundefined
Timeline
Lead PMO/PMO Manager
Spirax Sarco
07.2021 - 03.2023
Junior Project Manager / Portfolio Analyst
SAP, Save the Children International
03.2018 - 07.2021
Lead PMO / Project Manager
Investec
07.2015 - 12.2017
PMO Analyst
Financial Ombudsman Service
06.2013 - 04.2015
Project Support Officer
Marks and Spencer
09.2011 - 07.2012
Projects Coordinator
Allen & Overy Law Firm
04.2011 - 09.2011
Scrum Master Certification (IN VIEW)
Project Management Certification
LLB Law -
University of East London
GCSE - Law
Tower Hamlets College
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