Emily Louisa Williams

I have to create accurate minutes for several HLT meetings in the expected timeframe and ensure they are always up to date. I have to manage 4 busy diary's and co-ordinate meetings with other members of HLT from different hospitals, i also have to liaise with other PA's to ensure the meeting slot is suitable for all parties. I also have to ensure suitable room bookings are made for specific meetings and organise refreshments etc if needed. I have to create agendas for meetings and make sure they are shared to the correct members ahead of the scheduled meeting. I also have to complete general office duties such as photocopying along with printing etc. I have supported my office manager with new starters such as helping them get settled in and being their point-of-call if any help was required. I have excellent knowledge of Microsoft such as Outlook, Teams & Excel. I also have excellent knowledge on NHS Software such as LIGHT.

I had to organise files in many busy filing cabinets, I would be asked by solicitors to often find the file and take it to them or where they needed it to go. I would have to keep the cabinets in alphabetical order, neat and tidy so the files were easily assessable. I would have to update spreadsheets on when files would leave the department and when they would re-enter etc. I would also have to complete general office duties such as printing, emails, photocopying etc.

I would work on the shop floor, this would entail serving customers, ensuring i was able to help with any queries or issues they had. I would also ensure the shop floor was kept tidy at all times. Occasionally i would help out with other stations such as the Kitchen if this was needed.