Diane Purves
Dundee
Summary
Highly skilled professional with expertise in communication, attention to detail, and interpersonal skills. Demonstrates exceptional time management and customer service abilities, with a proven track record in events coordination and travel arrangement. Adept at diary and schedule management, invoicing and billing processes, showcasing adaptability and flexibility in dynamic environments. Committed to leveraging high-level communication skills to achieve organisational goals.
Overview
23
23
years of professional experience
3
3
years of post-secondary education
Work history
PA and Division Secretary
University of Dundee
Dundee, Angus
2003.01 - 2025.03
- Comprehensive and efficient administrative and secretarial service to the Centre Director and Senior Leadership Team.
- Organising and minuting meetings
- Arranging high-profile events, conferences and retreats from small-scale meetings, VIP visits and scientific conferences with numbers surpassing 250 delegates
- Optimised time management - creating effective work schedules.
- Coordinating complex flight, accommodation and travel arrangements, maintaining strict compliance with budgets and schedules.
- Communicating with internal, external, and foreign contacts
- Accurately processing electronic recruitment applications in a timely manner.
- Managed complex diaries, ensuring seamless executive schedules.
- Completion of records and reports following university policies and practices.
Administrative Assistant
Civil Service
RAF Leuchars, Fife
2001.12 - 2002.12
- Interacted professionally with clients providing excellent service at all times.
- Coordinated office operations by handling phone inquiries, managing correspondence and supervising office cleanliness.
- Managed front desk duties to ensure smooth operation of reception area.
- Expedited document filing system with a new, organised method.
- Supported staff and students with administrative needs for photocopying, faxing and filing.
Education
A-Levels - Secretarial Course
South Oxfordshire Technical College
Henley on Thames 1981.09 - 1983.06
NVQ Level 2 - Administration
Royal Society of Arts
Northallerton, North Yorkshire 1994.09 - 1995.06
SQA - Desktop Publishing
Scottish Qualifications Authority
Dundee, Dundee City 2003.01 - 2003.06
Skills
- Communication
- Attention to Detail
- Interpersonal Skills
- Time Management
- Diary and schedule management
- Customer Service
- Events Coordination
- Adaptability/Flexibility
- High-Level communication
- Travel arrangement expertise
- Invoicing and billing familiarity
Personal Information
Hobbies: Fundraising Committee for Grandchildren's Cheerleading Team, Dundee Diamonds, for travel to competitions both at home and worldwide. Travel, Crafts, Food, Cinema, Music
Custom
Outlook, Word, Excel, PowerPoint, Publisher, Photoshop, Illustrator, Acrobat, PECOS, OneUniversity, Teams, Zoom, Slack, WhatsApp, Messenger, True
Accomplishments
Received excellent feedback from delegates and University Senior Management following the organisation of the inaugural TPD Scientific conference with 280 national and international delegates.
Affiliations
- Fundraising committee for Dundee Diamonds, our Grandchildren's cheerleading team to enable them to enter and travel to national and international competitions.
Timeline
SQA - Desktop Publishing
Scottish Qualifications Authority
2003.01 - 2003.06
PA and Division Secretary
University of Dundee
2003.01 - 2025.03
Administrative Assistant
Civil Service
2001.12 - 2002.12
NVQ Level 2 - Administration
Royal Society of Arts
1994.09 - 1995.06
A-Levels - Secretarial Course
South Oxfordshire Technical College
1981.09 - 1983.06