Deirdre Cassidy
Las Vegas,NV
Summary
Team-minded Production Coordinator with expertise in production planning, scheduling and collaboration with staff. Accomplished in preparing for production jobs by reviewing work order information, maintaining current inventory stock and scheduling production work according to project scope. Personable communicator with focus on working with various personality types effectively.
Overview
10
10
years of professional experience
Work History
Production Coordinator, Live Production
Zuffa, LLC.
07.2019 - Current
- Support entire UFC Live Broadcast Team
- Train/Assist and support live production department personnel with job functions as needed
- Responsible for adhering to budget and tracking financial aspects
- Work with Coordinating Producer scheduling appropriate number of staff while maintaining labor costs within assigned budgetary guidelines
- Facilitate proper interdepartmental communication and organization
- Manage inventory of PPV Morning Show props
- Stage Manager variety of UFC Shows: (UFC On The Line, ESPN Fight Nights and other shows as needed).
- Developed and maintained efficient production processes and procedures
- Managed inventory and supply chain functions for production materials and equipment
- Created and maintained detailed reports and schedules of all production tasks
- Reviewed in-house stock to determine materials availability for production jobs
- Assisted with budgeting and accounting of production-related tasks
- Reviewed building plans and zoning permit applications to verify compliance with requirements such as bulk, placement and parking ratios
- Planned production schedules, taking employee production rates, company needs and seasonal changes into account
- Created and implemented tracking systems to monitor progress and meet deadlines
- Developed and maintained automated tracking systems, hard copy files and records to enhance office workflows
- Researched and compiled information on variety of planning issues from multiple sources, prepared thorough reports and presented findings in [Type] meetings
Executive Assistant to Senior Vice President of Global Partnerships
Zuffa, LLC.
05.2016 - 07.2019
- Work closely with Senior Leadership and other members of the corporate partnership sales team to achieve departmental goals
- Work closely with assigned corporate partnership Directors / Vice Presidents to ensure contractual fulfillment with an emphasis towards cross promotional opportunities
- Manage ticket requests per event for partners
- Once recorded for tracking purpose tickets are distributed internally to activation team
- Prepare weekly sales pipeline reports
- Work closely with other departments within the organization on corporate partner related programs including operations, community relations, public relations, ticket sales, and marketing
- Manage the planning and execution of events both onsite and offsite.
Traffic Manager for Global Creative Marketing
Zuffa, LLC.
12.2018 - 07.2019
- Provide backup support for Creative Operations Director
- Single point of contact during transition period of new Creative Operations Director
- Manage daily staff (10) creative team members – (2) Jr
- Graphic Designers, (1) Sr
- Graphic Designer, (4) Creative Directors and (3) Photographers
- Intake of briefs and delivery of final files to internal and external clients
- Volume includes 60-80 tasks per day that comprise of 4-6 overlapping events and brand initiatives
- Monitor team members daily schedule to maximize creative output while minimizes burnout
- Monitor email traffic throughout fight event weekend in case assets need updating
- Update team on upcoming on sale events/changes for key art execution.
Executive Assistant to Vice President of Global Creative Marketing
Zuffa, LLC.
05.2016 - 01.2019
- Provide high-level administrative support to the (2) executives in two departments
- Perform administrative duties ranging from heavy calendar management, domestic travel, handling incoming and outgoing communications
- Create global brand marketing presentations in Custom Show to present internal and external partners
- Streamline the approval process for receiving invoices which led to vendor getting paid within net terms
- Prepare expense reports in Concur for leadership as needed.
Executive Assistant to CEO
Arcata Associates, Inc.
05.2015 - 06.2016
- Provided high-level administrative support to CEO of Arcata Associates, Inc
- Performed administrative duties ranging from heavy calendar management, domestic travel, handling incoming and outgoing communications
- Executed heavy event planning from inception to execution
- Demonstrated ability to quickly learn organizational processes, work flows, policies and procedures.
Executive Assistant to CEO
Boston Financial Investment Management
05.2014 - 06.2015
- Provided high-level administrative support to CEO of BFIM and Three Senior Leaders
- Performed administrative duties ranging from heavy calendar management, domestic travel, developing and preparing high-level presentations for Quarterly Board Meetings
- Demonstrated ability to quickly learn organizational processes, work flows, policies and procedures.
Executive Assistant/Administrative Assistant (Temporary)
Laufer & Associates
03.2014 - 05.2014
- Achieved status as an in-demand temp worker for employment agencies throughout the Boston and North of Boston areas serving in administrative support roles for corporate clients in diverse industries
- Answered telephones and courteously assisted customers within high-volume, deadline-driven settings
- Scheduled conference rooms, ordered catering for business meetings, typed documents, copying, scanning and faxing
- Other administrative duties
- Demonstrated ability to quickly learn organizational processes, work flows, policies and procedures of various companies
- Earned a reputation for rapidly and calmly resolving customer complaints.
Education
Bachelor of Science in Business -
Hesser College
Salem, NH05.2008
Skills
- Advanced knowledge in Microsoft Office 2007/2010/2013 (Word, Outlook, Excel, PowerPoint) Oracle, Paymentech, Omniture, Exact Target, Google AdWords, QuickBooks, Sales Support, Concur Travel, CustomShow, Traffic Manager, OneMarket, Cervello, DAM
- Resource Allocation
- Workflow Coordination
- Workflow Management
- Task Delegation
- Schedule Coordination
Timeline
Production Coordinator, Live Production
Zuffa, LLC.
07.2019 - Current
Traffic Manager for Global Creative Marketing
Zuffa, LLC.
12.2018 - 07.2019
Executive Assistant to Senior Vice President of Global Partnerships
Zuffa, LLC.
05.2016 - 07.2019
Executive Assistant to Vice President of Global Creative Marketing
Zuffa, LLC.
05.2016 - 01.2019
Executive Assistant to CEO
Arcata Associates, Inc.
05.2015 - 06.2016
Executive Assistant to CEO
Boston Financial Investment Management
05.2014 - 06.2015
Executive Assistant/Administrative Assistant (Temporary)
Laufer & Associates
03.2014 - 05.2014
Bachelor of Science in Business -
Hesser College
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