Deepan Ramadoss

• Accurately process multi-currency invoices, a minimum of 150 per day, by identifying POs, applying correct VAT treatment and entity, and verifying due dates and bank details. Communicate any amendments as needed.
• Complete month-end tasks, including VAT Recode (UK & EU), Statement Reconciliation, Wrong Entity Check, Parked Invoice Log Actioned, and Negative GRN.
• Match all purchase order invoices to GRNs accurately and communicate any price or quantity variances to internal suppliers (Buyers) effectively (F2F, Teams, etc.).
• Accurately code and process manual invoices with correct approval and utilise internal systems (iVerify/Epicor/SAP) efficiently to support internal suppliers.
• Ensure timely payment of suppliers, highlight potential delays to management, and review and action all assigned supplier invoices through workflow.
• Maintain regular invoice reporting with correct reason codes and handle all queries from internal and external suppliers efficiently and professionally.
• Liaised with suppliers for resolution of invoice discrepancies.
• Ensured adherence to company policies whilst processing payments.
• Processed manual invoices with the GL and cost code approved by the financial & management accountant and team, which were then forwarded to the respective hierarchy for approval.
• Conducted monthly reconciliations for accurate financial reports.
• Sorted, coded and matched large amounts of invoices each month, exceeding department targets.
• Prepared and sent out appropriate remittance advices.
• Collaborated across departments to expedite invoice approvals, ensuring timely payments.

• Responsible for processing Multi currency purchase invoices and credit notes by using three-way matching (for PO invoices) and by seeking management approvals (for Nominal code invoices)
• Processing multi currency Invoices and average of 100 per day based on VAT
• Coordinating with different teams (procurement, purchasing, maintenance, quality, engineering etc.,) to resolve any invoice related queries
• Handling fortnightly payment runs (both BACS and Manual) to pay suppliers on or just after their due date weekly
• Collaborate with Invoice approvers with any queries and unapproved invoices and liaise with procurement and other areas of business to deal with queries and discrepancies
• Processing Intercompany Invoices & Process staff expenses thorough verification of receipts, approvals and process payments via Concur
• Posting Journal Entries upon manager approval
• Completing balance sheet reconciliations & provide monthly financial summary reports
• Posting general ledger journals & maintain an accurate cash flow forecast
• Posting Weekly Payroll expenses into Bank
• Helped avoid early payments, improving cash flow by 15%
• Implemented automated payments, slashing late fees by 25%
• Delivering weekly and monthly reports such as Aging, GRNI, Volume file, EDI File & Monthly file Preparing Cash Request & Handling Payment activities monthly
• Sending Remittance advice to suppliers after payments & handling AP month end activity
• Solving queries & clearing blocked Invoice by following up with suppliers as well as buyers via Email
• Reconciling supplier statements and dealing with any discrepancies
• Reconciling aged creditors and support clearing aged debtors more than 90 days and understand reason for aged debts and credits
• Bank payment posting for suppliers, including direct debit postings and allocations

• Processed tax exempt certificates, coupons, and vendor credit inquiries.
• Developed and maintained positive relationships with clients to maximize collections.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Identified, researched, and resolved billing variances to maintain system accuracy and currency.
• Collection of overdue customer balances
• Utilizing all tools made available to you in order to work in most efficient manner
• Managing invoicing process to my customers
• Identifying and rectifying any invoicing issues to ensure timely payment
• Reconcile account statements via cash application, issuing credit transactions, and other misc. entries.
• Working with various departments to resolve any customer issues
• Potential to deal with tax issues, different currencies, and currency conversion
• Obtaining payment dates on larger invoices prior to due date

• Sending Vendor Forms to supplier
• Creating New vendors Supplier and Fin Accounting Roles in SAP Fiori
• Creating Payment Transitions based on regions
• Creating min 20 Third Party Vendors for Expense Claims per day
• Updating Corrections (emails, Billing Address) based on query - 25 per day
• Blocking and Releasing Payments for Business partner based on Accounts Payable & Receivable request - 20 per day
• Validating Organization Credit checks and VAT Registration - 50 per day
• Query Handling
• Maintaining Teams File (Updating Project Setup) minimum 50 per day.

• Managed invoicing and payment processing operations
• Handled account payments and provided information regarding outstanding balances
• Executed billing tasks and recorded information in company databases
• Monitored outstanding invoices and performed collections duties
• First line support for team of Accounts Receivable Coordinators & administrators, acting as first point of contact for all queries and escalations, reporting to the Department Manager
• Assisting the Manager with any ad-hoc projects/duties
• Confidently using and manipulating MS Excel data
• Working to and achieving both team and individual KPI's as agreed with the Manager
• Actively reviewing performance my team, managing and resolving related issues
• Undertaking regular 1:1's and check-ins, alongside actively coaching and outlining development needs of your team
• Overseeing the management of shared mailboxes and CRM cases within agreed SLA
• First point of contact for complaint management & resolution for the accounts Receivable Team, communicating issues to the department
• Professionally handled difficult customer complaints and objections to maintain first-class customer service standards
• Recruited, trained and developed 6 team members
• Manager & wider business when required
• Overseeing daily cash uploads/allocations within agreed timescales, and assisting with any cash allocation / upload issues
• Mentored and coached junior staff to produce high-performing, quality team members.

• Identified cost saving opportunities by analyzing financial trends
• Provided administrative support to senior analysts and department professionals, improving efficiency and productivity
• Reviewed statistical information to determine financial trends for use in investment planning
• Reviewed monthly requisitions for accuracy and completeness, reconciled transactions and determining payment approval statuses
• Month Close analysis on the Financials on the each of the projects to ensure the revenue and cost has hit the account correctly
• Touch base with accounting team for any corrections or accrual entries to make
• Collaborate closely with the Delivery Heads and Project Managers in the analysis of the corporation's financial status
• Headcount Analysis report on monthly: Analysis on the variances which comes from FTE, any employee internal dept
• Movement, Billable and Non-billable, Temporary and Contractors
• Perform a comprehensive analysis of the effects of financial issues like Project profitability and Cost analysis
• Develop reporting on a departmental level to give Operations and department heads deep insights into the financial performance of their Functional area
• Monthly reports: Financials to the Client Partner & Delivery Partner for each respective customers, Resource wise Gross Margins
• Account Receivables follow-up with customers and Aging report to Delivery Team and Revenue Recognition to each account
• Utilization Dashboard: Preparing the timesheet hours, Revenue and cost booked into the books where we can Skill set, Designation to ensure all mapped correctly

• Coordinating with AP team for the queries related to Indirect cost and providing the supporting document to internal/ externa customer
• Regular follow-up with customer for the payments with the help of aging report and make sure invoices were paid on time
• MIS reporting - Debtors Aging reports, Global Revenue reports, Unbilled PT Aging report and top customer follow-up reports
• Work collaboratively with customers and Sales to resolve blocking issues and ensure timely cash collections
• Providing support in internal & external audits relating to AR Invoicing
• Reconciliation of Invoices and Revenue Report after every billing cycle
• Ensuring that Aged Debtors File is up to date
• Ensure that any credit notes raised are done in accordance with Company's authorization structure
• Working with Account Managers to follow-up and recover delayed payments (90+ bucket)
• Reviewed time and attendance records to identify billable items
• Made outbound calls to vendors and customers to discuss and resolve account needs
• Prepared and mailed invoices to customers, processed payments and documented account updates
• Trained clients on account services and resolved client inquiries regarding statement information and account balances.

Credit Controller Activities

• Support in the preparation of aged debt reporting, analyzing trends and root cause, providing insights to manage exposure and Account reconciliations
• Downloading Reports and updating it in its specific daily tracker maintained
• Posting cash based on its account type in ERP Packages
• Transferring wrong / error payment to valid accounts
• Following up on overdue invoices with concern clients for payment and allocating cash & credit
• Issue customer debt statements and debt reminders, Sales Ledger Reconciliation
• Delivering exceptional levels of customer service, providing support to the management team
• Resolving customer queries in a professional manner.
• Assist with period end close down procedure and any other Ad Hoc tasks as required
• Submission of sales invoices via email, hardcopy and in customer platform (Ariba, Coupa Tungsten ,J&J)
• Manage the efficient and timely cash collection, with the aim of reducing debtor days
• Support and manage any bad debt provisioning activity as requested by management

Accounts Receivables

• Performing administrative and clerical tasks, such as, preparing invoices, sending invoice copies
• Processing, verifying, and posting receipts for goods sold or services rendered
• Researching and resolving account discrepanciesProcessing and recording transactions
• Maintaining records regarding payments and account statuses
• Ensure receivable ledgers and journals are up to date
• Working with collections department to review accounts, client payments, credit history, and develop new or better repayment terms
• Generating reports and statements for internal use
• Engaging in ongoing educational opportunities to update job knowledge
• Month end reconciliation & complete all transactions on priority basis.

Accounts Payables

• Handling Invoice & ICV (Intercompany charge vouchers) processing
• Delivering weekly and monthly reports such as Aging, GRNI, Volume file, EDI File
• Preparing Cash Request & Handling Payment activities monthly
• Sending Remittance advice to suppliers after payments & handling AP month end activity
• Handling GRNI, solving queries & clearing Blocked Invoice by following up with suppliers as well as buyers
• Performing Month end reconciliation as well as supplier reconciliations
• Performing Reconciliations with supplier's statements on weekly basis
• Coordinating with team by consolidating payment
• Processing Payment Runs