Debra Williams

Executive Assistant/Private PA to the CEO and his family. In both roles I work completely autonomously. Corporate office duties are varied and include liaising with the organisation's international offices, arranging world wide travel and overseeing staff. As the private PA I manage most aspects of the family from medical/schooling/household staff management and worldwide travel.

Responsibilities include but are not limited to:

• Liaising with international offices including, Europe, China, Singapore, Hong Kong and Malaysia.
• Extensive, complex and ever-changing diary management across numerous time zones
• Arranging all domestic/international travel/flights/hotels/visas etc.
• Overseeing all international trademark/patent renewals and Notary Public services
• Corporate event management as well as staff incentive trips
• Producing correspondence, presentations and reports
• Instigating and maintaining all office systems
• Responsible for monitoring staff, sickness/holidays/health & safety
• Overseeing Head Office refurbishment

Private/Household

• Overseeing property renovation. Organising and consulting with tradespeople/Interior Designers/contractors.
• Managing budgets
• Management of rental properties both domestic and commercial
• Managing all aspects of UK & European households including all building maintenance/ vehicles/Horses/sheep/domestic animals etc.
• Extensive, complex and ever-changing diary management across numerous time zones
• Managing family schooling/medical/personal arrangements
• Managing all aspects of family travel flights/jets/hotels/villas/visas.
• Overseeing home office systems and purchases
• Management and recruitment of all household staff/staff payroll/pensions
• Overseeing property renovation/organising and consulting with tradespeople/Interior Designers.
• Managing budgets
• Management of rental properties both domestic and commercial
• Drafting invitations / Event management of all family parties and entertainment
• Event management of large scale parties and events
• Liaising with auction houses and authorising bids
• Managing all matters concerning high value art pieces such as shipping, storing, archiving, restoration and maintenance
• Sourcing hard to find items e.g, tickets to Wimbledon, football finals, sold out concerts etc.

I worked across two international property companies and as the only full-time office-based UK employee, I worked autonomously and handled the day to day running of the office. With the majority of colleagues based abroad, I am experienced working within a team remotely across numerous time zones.

• Extensive, complex and ever-changing Diary Management
• Arranging all domestic/international travel/hotel arrangements/visas
• Event Management
• Instigating and maintaining all office systems
• Preparation of all matters regarding the company e.g. VAT, liaising with accountants and other professionals, preparing invoices and expenses, general administration
• Booking gigs/shows/transport and arranging dinners and events
• Overseeing Staff Holiday schedule

Household:

• Managing all admin aspects of UK and European households including all staff and multiple vehicles
• Managing family travel/medical/schooling arrangements
• Any other matters

A music session agency supplying session musicians and singers to the music industry as well as providing live music entertainment to corporate clients.

• Building and maintaining effective relationships with clients such as record, publishing and artist management companies.
• Liaising with Management/Record companies/Casting Agents etc. regarding auditions and castings
• Recruiting musicians nationwide for both session side of agency and corporate entertainment side of agency
• Liaising with corporate clients, discussing and advising suitable acts according to budget, event, theme, etc.
• Negotiating contracts and fees
• Attending client auditions/castings
• Organising worldwide travel arrangements.
• Extensive multiple global diary management
• General administration, invoicing and administering payment.

Responsible for all touring personnel and logistics. A very fast-moving role and as result I am good at thinking on my feet, using my initiative and dealing with any problems that may arise efficiently and effectively.

• Organising world-wide travel/hotel arrangements
• Overseeing performance schedules
• Supervising and liaising with PR companies and journalists to co-ordinate TV, radio, television and newspaper interviews and press calls.
• Liaising with various promoters, agents, record companies and management companies world-wide regarding their artists
• Logistics and security
• Ensuring that contracts are adhered to.
• Sponsorship
• Screening questions to be asked in interviews.
• Collecting payment for Personal Appearances (PA’s)
• Supervising sound checks
• Briefing technicians on lighting and sound requirements
• Acting as gatekeeper

A music industry organisation representing the interests of artist managers.

• Running the MMF telephone help line
• Event Management of International Managers Forum British Music Roll of Honour
• Coordination and promotion of educational seminars
• Membership Administration
• Writing and editing the for bi-monthly newsletter
• Promotion of AURA (Association of United Recording Artists)
• Office Management
• General Administration
• Diary Management

A busy commercial and educational music studio specialising in the training of sound engineering and music technology. I was employed as Studio Manager and PA to the Managing Director.

• Purchase and maintenance of equipment
• Studio bookings
• Training of Staff
• Scheduling lessons & studio time
• Purchase of advertising
• Office management/bookkeeping
• General Administration and Diary Management