Dasuni Mahayalage
Cardiff
Summary
An executive secretary with a proven track record of providing comprehensive support to department/company heads almost a decade. Motivated and detail-orientated individual with desire to gain work experience and learn from administrative team was proudly promoting 08 years' working for the largest IT services provider in Sri Lanka as the secretary to CEO office.
Overview
11
11
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work history
Administrator and Personal Assistant to Head of Cyber Innovation
AIRBUS GROUP
Newport, United Kingdom
09.2023 - Current
- Using a variety of software packages such as Google Workspace to produce correspondence, documents and maintain presentations, records, spreadsheets, and databases
- Devising and maintaining office systems, project files, and management tracker documents
- Managing diaries, scheduling meeting, and booking rooms
- Organizing and storing paperwork, documents, and computer-based information
- Handling and responding to all correspondence including phone calls, emails, and letters
- Setting reminders for meetings, appointments, and other important tasks
- Making travel and hotel arrangements
- Planning conferences, workshops and other events.
Office Administrator
Caremark Cardiff & Vale
United Kingdom
04.2023 - 07.2023
- Maintaining company systems and records so they are up to date
- (People Planner)
- Assist the CEO for her day-to-day duties
- Managing Personal Files and Client Files
- Files and Client Files
- Staff and Client File Archiving
- Doing/maintaining employee contracts up to date
- General office tasks (filing, printing, photocopying).
Secretary to CEO Office
OREL IT PVT LTD
Colombo
06.2013 - 10.2021
- Provides high-level administrative support and assistance to the Chief Executive Officer and other assigned leadership staff
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO and senior staff
- Arranges overseas travel and accommodations for CEO and executives
- Convening and servicing annual general meetings (AGMs)/meetings/monthly meetings (producing agendas, taking minutes, conveying decisions, handling meeting correspondence)
- Providing financial or strategic advice during and outside of meetings
- Keeping up to date with any regulatory or statutory changes and policies that might affect the organization
- Ensuring that policies are up to date and are approved
- Providing support to the board or other committees on specific projects in public companies, acting as a point of contact and building good relationships with shareholders
- Implementing processes or systems to help ensure good management of the organization or compliance with legislation
- Preparing reports
- Handled number of inbound calls per day
- Resolved customer queries and problems using effective communication and providing step-by-step solutions
- Prepared range of written communications, documents, and reports
- Developed team communications and information for meetings
- Supervised work of contracted employees to deliver work on schedule
- Collating information.
Education
Master of Science - Management
University of South Wales
Pontypridd 09.2021 - 01.2023
Master of Business Administration - Business Administration
University of Bedfordshire
Luton 04.2019 - 05.2021
Graduation Diploma - Business Management
Northumbria University
Newcastle upon Tyne 09.2016 - 03.2018
Certificate of Higher Education - Business Management
Northumbria University
Newcastle upon Tyne 03.2014 - 09.2014
Certificate of Higher Education - English
University of Colombo
02.2013 - 09.2013
Skills
- Excellent communication
- Itineraries
- Administrative Management
- Email Management
- Confidentiality
- Customer servicing
- Diary Management
- Travel Arrangements
- Clerical Skills
- Calendaring
- Organizing Meetings
- Aviation
- Meeting coordination
- Strong interpersonal skills
- Anticipation planning
- Fast learning
Personal Attributes
05/04/92, Female, Married
Languages
English
Fluent
Certification
Certificate of Business English: Management and Leadership. On behalf of Arizona State University through Coursera (NVQ 3)
Timeline
Administrator and Personal Assistant to Head of Cyber Innovation
AIRBUS GROUP
09.2023 - Current
Office Administrator
Caremark Cardiff & Vale
04.2023 - 07.2023
Master of Science - Management
University of South Wales
09.2021 - 01.2023
Master of Business Administration - Business Administration
University of Bedfordshire
04.2019 - 05.2021
Graduation Diploma - Business Management
Northumbria University
09.2016 - 03.2018
Certificate of Higher Education - Business Management
Northumbria University
03.2014 - 09.2014
Secretary to CEO Office
OREL IT PVT LTD
06.2013 - 10.2021
Certificate of Higher Education - English
University of Colombo
02.2013 - 09.2013