Cindy Wairimu
London,United Kingdom
Summary
Accomplished professional with extensive expertise in client communication, proposal support, and document formatting. Demonstrates proficiency in Microsoft Office Suite and excels in logistics coordination and administration support. Adept at compliance management, report translation, and quality control within healthcare communications. Skilled in external liaison and regulatory compliance, with a strong familiarity with ICH-GCP guidelines and GCP standards. Proven ability to manage timelines, budgets, and events effectively while ensuring efficient multitasking and team coordination. Career goals include advancing in project coordination,medical communications and SOP development to further enhance regulatory compliance initiatives.
Overview
2
2
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work history
Clinical Trials Assistant
University of Oxford
Oxford, United Kingdom
09.2024 - 05.2025
- Authored and formatted scientific documents including Participant Information Sheets (PIS), informed consent forms, and slide decks, ensuring alignment with submission guidelines and sponsor formatting standards.
- Led document consistency checks and quality reviews for over 20 internal reports and presentations, increasing team review efficiency by 25%.
- Collaborated with project managers to coordinate trial activities across 3 clinical sites, contributing to 100% on-time patient visit completion.
- Delivered onboarding and REDCap/Castor system training to 5+ staff, resulting in a 20% improvement in data entry accuracy.
- Liaised with site investigators, trial sponsors, and healthcare professionals to support progress reports and compliance deliverables.
- Scheduled weekly coordination meetings, prepared agendas, recorded detailed minutes, and distributed action points to stakeholders.
Transplant technician/Research Assistant
University of Oxford
Oxford
04.2023 - 05.2025
- Supported documentation and compliance preparation for over 30 transplant surgeries, ensuring audit readiness and alignment with HTA and NHSBT standards.
- Created internal SOPs and reference packs used by clinical research teams to manage protocol adherence.
- Recorded, formatted, and distributed meeting minutes for transplant team briefings; supported preparation of study materials and reference visuals.
- Assisted in internal compliance documentation reviews, working closely with lab managers and compliance officers.
- Provided administrative support to the clinical team, including managing patient records and scheduling.
- Organized and documented treatment review meetings, ensuring accurate and up-to-date records.
- Managed the outpatient timetable, confirmed appointments, and addressed scheduling queries promptly and professionally.
Public Health Intern
Healthwatch Hackney
London
11.2024 - 02.2025
- Co-authored two Enter & View reports focused on GP service access, now used in local NHS planning reviews.
- Conducted 12+ interviews and facilitated 4 focus groups, collecting data from 50+ participants to inform stakeholder reports.
- Liaised with HCPs, patient groups, and health service staff to gather insights and present findings at two public forums.
- Designed scientific posters and community flyers to support public engagement and event visibility.
- Conducted document formatting and referencing checks before publishing reports; ensured clarity and alignment with internal guidelines.
- Covered reception duties, managing client inquiries and ensuring a welcoming environment.
Clinic Prep/Renal administrator
Oxford University Hospitals
Oxford
05.2023 - 04.2024
- Scheduled and managed appointments for 50-60 patients weekly, helping maintain a 95% on-time attendance rate.
- Maintained and updated EMIS/EPR systems, ensuring data accuracy and confidentiality under NHS standards.
- Supported daily pre-clinic workflows, coordinated with HCPs for smooth patient flow, and improved documentation turnaround by 20%.
- Trained 3 new team members on patient communication procedures, documentation workflows, and compliance protocols.
- Responded to over 200 patient queries, achieving 100% satisfaction in service reviews.
Assistant Project Manager Intern
Bincom Global
London
01.2023 - 11.2023
- Supported project planning and execution for digital health initiatives across 3 internal teams.
- Created SOPs and dashboards to streamline project visibility, resulting in a 40% reduction in deadline slippage.
- Managed invoice and timeline tracking through Asana and Excel, contributing to 100% task completion within client-set timelines.
- Liaised with external vendors, creative teams, and consultants to support training sessions and deliverables for global clients.
- Supported development of planning tools and implementation materials for client training and internal productivity optimization.
Education
Bsc - Public health
University of Greenwich
09.2022 - 06.2025
Foundation Degree - Social Sciences
University of Greenwich International College
10.2021 - 06.2022
Skills
- Client Communication
- Proposal Support
- Document Formatting
- Compliance Management
- Report Translation
- Attention to detail
- Microsoft Tools
- Logistics Coordination
- Administration support
- Minute Taking
- Team Coordination
- Meeting scheduling
- Budget Tracking
- Timeline monitoring
- Effective organization
- Event management
- Healthcare Communications
- Quality Control
- External liaison
- Microsoft office suite proficiency
- ICH-GCP guidelines familiarity
- GCP standards
- Medical writing
- Regulatory compliance
- Efficient multitasking
- SOP development, tracking and evaluation
Certification
- Good Clinical Practice (GCP) - University of Oxford
- Good Research Practice - University of Oxford
- Human Tissue Act (HTA) Training - University of Oxford
- Assistant Project Manager - Virtual Internship
- Workflow automation Certificate - Asana
Timeline
Public Health Intern
Healthwatch Hackney
11.2024 - 02.2025
Clinical Trials Assistant
University of Oxford
09.2024 - 05.2025
Clinic Prep/Renal administrator
Oxford University Hospitals
05.2023 - 04.2024
Transplant technician/Research Assistant
University of Oxford
04.2023 - 05.2025
Assistant Project Manager Intern
Bincom Global
01.2023 - 11.2023
Bsc - Public health
University of Greenwich
09.2022 - 06.2025
Foundation Degree - Social Sciences
University of Greenwich International College
10.2021 - 06.2022
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