Christie Vian

• Handle diary management and arrange cross-time zone meetings for a team of 12 including 4 senior executives
• Organise end-to-end travel itineraries for international destinations, ensuring visas & ESTAs are up-to-date
• Responsible for the Global CEOs meeting itinerary for quarterly London visits
• Plan and execute high-profile events within the FSG sector, including a £30,000 private dinner for the Chairs of PE-backed businesses
• Process team expense reports using SAP Concur
• Coordinate full-cycle recruiting using the Greenhouse ATS, serving as the main point of contact for candidates throughout the hiring process
• Prepare and assemble meeting materials for team sessions and pitches including document binding
• Ensure accurate records through data entry in Salesforce
• Maintain strict confidentiality when handling sensitive documents and correspondence, managing inbox communications with discretion
• Plan and coordinate onboarding schedules for new starters, arranging office introductions and walk-around to meet all team members

• Managed procurement and inventory of office supplies across three floors and 37 meetings rooms to ensure smooth daily operations
• Delivered exceptional first impressions by warmly welcoming and engaging clients upon arrival
• Coordinated meeting rooms and catering for board meetings and client consultations
• Provided client support through professional phone and email correspondence
• Collaborated with site contractors for facility maintenance, including printer servicing and building management
• Planned internal events, including baby showers, birthdays, weddings and bereavement acknowledgements

• Processed sales, purchase and cash transactions
• Managed and maintained financial records in both digital and physical formats
• Executed QuickBooks invoice uploads after confirming data accuracy
• Prepared VAT returns and submitted before deadlines
• Handled filing, photocopying and other administrative duties to help with smooth running of office tasks
• Designed and developed professional website and business cards to support business growth
• Managed office supplies and inventory
• Arranged health and safety uniform such as hard hats and high-visibility vests

I took a year out to study AAT Level 2 & 3 in Bookkeeping to develop the skills needed to transition into Accounting & Finance, as I wanted to move away from retail. My AAT qualification, combined with my Accounts Payable experience at the Royal College of Art, gave me a strong foundation in bookkeeping.

QuickBooks Assistant (07/21 - 02/24)

• Processed invoices, expenses and petty cash into QuickBooks online
• Responsible for organisation of accounting records
• Tracked expenses and income to prepare for tax return
• Chased overdue payments

Royal College of Art, Accounts Payable Assistant (01/22 - 05/22)

• Ensured purchase orders and invoices are approved in line with agreed process
• Assisted with credit card expense reconciliations and gather supporting invoices
• Set up and maintained supplier accounts
• Familiar with using UNIT4 Business software

Tom Ford & Balmain Brand Specialist (09/20 - 06/21)

• Collaborated with account managers to create and implement targeted sales strategies

Senior Sales Consult - Fashion Lab (02/20 - 08/20)

• Cashed up tills and counted takings to balance books at business close
• Kept inventories updated to enable timely stock reorder and replenishment

Sales Consultant - Toy Department (09/19 - 01/20)

• Led by example in delivering exceptional service, increasing repeat custom