Caroline Langhorn
Calstone,Wiltshire
Summary
A highly adaptable administrator and office manager with a notably positive outlook and passion for supporting colleagues to achieve their business goals. An imaginative and creative problem solver who relishes challenges. Has exemplary organisational skills across a range of administrative domains complimented by an eye for detail and a determination to deliver above expectation. Has an inquisitive mind and enjoys the challenge of learning about the businesses and organisations she supports. Passionate about seeking continued improvements in administrative ways of working and service delivery.
Overview
30
30
years of professional experience
Work history
Office Administrator
Technical University of Munich (TUM)
Munich, Germany
06.2022 - 01.2025
- Company Overview: The office for Research & Innovation acts as TUM primary interface with enterprises seeking technical research support
- Responsibilities covered a wide range of administrative duties but with specific focus on the administration of multi million Euro research contracts and subsequent research patents
- Additionally, supporting department senior management (Vice President - Senior Vice Presidents) including diary management, event organisation, departmental performance metrics, staffing administration and department resourcing, both human and material
Office Manager
Bavarian State Library
Munich, Germany
10.2020 - 06.2022
- Company Overview: The Bavarian State Library is responsible for management, protection, conservation, restoration and curation of the Bavarian State historical books and documents, many of which are priceless dating back over 1000 years
- Responsibilities included the management of the secretariat office providing support across the library including liaison with university libraries and international partners, inventory management and restoration project management
- Coordinated facility maintenance, providing a safe and comfortable work environment.
- Handled incoming correspondence, resulting in timely responses and decision-making.
Office Administrator
KIT Karlsruhe Institute for Technology
Karlsruhe, Germany
03.2019 - 09.2020
- Company Overview: University (Chair of Machine Engineering)
- The key responsibility was the administration of PhD students and their projects ensuring that PhD projects met the university requirements and organization of regular events of the chair
- University (Chair of Machine Engineering)
Office Manager
El Gaucho Restaurant Group
Munich, Germany
06.2016 - 08.2019
- Company Overview: The El Gaucho Restaurant Group operates high end steak restaurants primarily in Austria and Munich
- Duties included vendor and contract management, workschedules, recruitment and employee coordination, account book operation and stock management oversight
- The El Gaucho Restaurant Group operates high end steak restaurants primarily in Austria and Munich
Group Fitness Instructor
Self Employed
Munich, Germany
06.2000 - 09.2009
- Provided a wide range of bespoke aqua fitness services to a diverse customer base promoting wellbeing
- Responsible for all aspects of small business administration including business planning, budget management, tax returns, lesson planning and delivery customer satisfaction
Office Administrator
Kaimug Group
Munich, Germany
10.2009 - 05.2016
- Company overview: Kaimug Group runs various restaurants and cantinas in Germany as a restaurant chain specialised on authentic Thai food.
- Fleet management and company insurances
- Streamlined office operations by implementing effective filing systems.
- Managed database to maintain updated records and accuracy.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Utilised Microsoft Excel to manage spreadsheets and deliver specialised reports on company metrics.
- Support of Franchise Partners
Office Administrator
IPB Institute for Staff training and Counselling
Munich, Germany
07.1995 - 02.2000
- Company overview: IPB Institute provides various offers for job seekers
- Planning and preparation of training courses for job seekers and applicants, coordination of course instructors, facility management and all administrative requirements
- Managed daily scheduling to facilitate organised operations.
- Fostered a positive work environment with clear communication skills.
- Ensured smooth functioning of the office with regular equipment checks.
Education
Three year studies - teacher for sports and gymnastics
Bode Vocational College
Three year administrative apprenticeship -
Munich Automotive Company
Business Administrate Course -
Munich City College for Economics
Various German secondary school qualifications - undefined
Skills
- Microsoft Office Expertise
- Multi-Tasking capability
- Inventory management
- Calendar management
- Recruitment process delivery
- Organising meetings
- Data analysis
- Interdepartmental coordination
Languages
German
Native
English
Advanced
References
References available upon request.
Timeline
Office Administrator
Technical University of Munich (TUM)
06.2022 - 01.2025
Office Manager
Bavarian State Library
10.2020 - 06.2022
Office Administrator
KIT Karlsruhe Institute for Technology
03.2019 - 09.2020
Office Manager
El Gaucho Restaurant Group
06.2016 - 08.2019
Office Administrator
Kaimug Group
10.2009 - 05.2016
Group Fitness Instructor
Self Employed
06.2000 - 09.2009
Office Administrator
IPB Institute for Staff training and Counselling
07.1995 - 02.2000
Various German secondary school qualifications - undefined
Three year studies - teacher for sports and gymnastics
Bode Vocational College
Three year administrative apprenticeship -
Munich Automotive Company
Business Administrate Course -
Munich City College for Economics
Similar Profiles
Simona DuerrSimona Duerr
Team and Management Assistant IT Service Center at Technical University of Munich (TUM)Team and Management Assistant IT Service Center at Technical University of Munich (TUM)
Mary HosseiniMary Hosseini
Research Assistant at Technical University of Munich (TUM)Research Assistant at Technical University of Munich (TUM)
Galina MarusicGalina Marusic
Associate Professor, Computer Science and Systems Engineering Department at Technical University of Moldova (TUM)Associate Professor, Computer Science and Systems Engineering Department at Technical University of Moldova (TUM)
Lucybeth DanielsLucybeth Daniels
Private house cleaner and care at LD private care and cleaningPrivate house cleaner and care at LD private care and cleaning
Glory AnimGlory Anim
Healthcare assistant at Elysium HealthcareHealthcare assistant at Elysium Healthcare