Summary
Overview
Work History
Education
Skills
Software
Timeline
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Carina Medina

HR Administrator
London,LND

Summary

CIPD Foundation student. Experienced Administrator with over 4 years of experience, with strong organizational and Interpersonal skills seeking an opportunity in HR to expand knowledge gained through experience and studies. Demonstrated skills in managing records, responding to employee questions and providing operational support across the construction and medical sector. Proven ability to communicate well with diverse groups and individuals. Dedicated to maintain the company reputation by complying with ethics, values and culture.

Overview

13
13
years of professional experience
3
3
years of post-secondary education
4
4
Languages

Work History

Learning & Develepment Administrator

McGee
London, ENG
10.2023 - 05.2024
  • Day to day, efficient administration of training workshops and programmes for over 500 employees within agreed time frames, maximising the use of resources.
  • Provide value adding advice and guidance to the business on Learning and Development activity including competency cards.
  • Administer the annual Training Needs Analysis and creation of the annual Group Training Plan.
  • Support the Head of Learning and Development with the annual Graduate and Trainee recruitment and provide administrative support to the mentoring and coaching schemes e.g., diary management and sharing of materials/documents.
  • Produce standard monthly reports from the Learning Management System (LMS) and administer uploading of new learning packages in line with the LMS requirements.
  • Maintain digital training records (e.g., trainee lists, schedules, attendance sheets, certificates) to support learners
  • Booking Health and Safety tests and processing Competency card applications within agreed timeframe.
  • Processing invoices and keep an accurate record of spend.
  • Maintain the Learning and Development brand, encompassing course materials and other learning materials.
  • Managing joining instructions, registration, and post course evaluation for the core curriculum.

HR Administrator

HSSMI
London, Hackney
10.2022 - 09.2024
  • Handled on-boarding/ off-boarding process for newly hired employees/ leavers which included distribution of all paperwork.
  • Managed benefits enrollment by answering questions and aiding employees with login details.
  • Updated HR database with new employee information, changes in benefits, and other details.
  • Assisted in the organization of company-wide events
  • Assisted the Finance team with management of timesheets and create absence reports to track hours and accurately pay employees.
  • Improved office efficiency by overseeing office, cleaning and lease contracts
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
  • Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
  • Booked travel and accommodation for staff
  • Prepared minute-taking documents

Receptionist Administrator

ISG
Aldgate, LND
02.2019 - 06.2022
  • Acted as first point of contact for queries of staff and visitors
  • Confidential employee database management with regular updates (around 200 employees, new starters and leavers)
  • Trained staff regarding health and safety at the workplace
  • Assisted with the onboarding process by doing office Inductions (show departments, meeting rooms, created access to the building)
  • Calendar management to assist with company external and internal events
  • Answered question and addressed, resolve or escalated issues to management via phone and email
  • Scheduled office meetings and client appointments for staff
  • Archived projects and maintain a spreadsheet with records
  • Onboard training of permanent and new staff (6 employees)

Assistant General Manager/Manager

Elior - LSBU Havering
11.2015 - 02.2019
  • London
  • Maintained well-controlled business inventory with minimal losses by enforcing solid monitoring
  • Kept records of all hospitality products and ensure all deliveries arrived at stated time
  • Handled cash accurately, prepared deposits and add it to the system
  • Effective management of Health and Safety, HAACCP and food and safety procedures (food hygiene rating 5)
  • Contributed with new ideas to have a more diverse and dynamic menu
  • Nurtured stakeholder's relationships which resulted in extend contract with LSBU
  • Maintained all kitchen and stockroom clean and tidy
  • Prepared and served food
  • Reported and recorded any accidents
  • Maintained well-controlled business inventory with minimal losses by enforcing solid monitoring and management structures

Receptionist Assistant

Dental Clinic, Paula Raposo Esteves
Coimbra
04.2011 - 07.2011
  • Organized electronic and hard copy filing systems for easy retrieval of documents and information
  • Booked and confirmed appointments (via phone, in person and mail), communicated with clients and updated client records
  • Prepared and maintained master calendar, collecting and disseminating general information
  • Prepared, collected and distributed outgoing and incoming mail and packages
  • Assisted dentist during procedures
  • Received and processed payments made by patients or insurance companies
  • Cleaned and sterilized all dental instruments and medical equipment
  • Order and record of medical supplies
  • Maintained order and cleanliness of reception area for professional and inviting atmosphere.

Education

Human Resources -

AVADO
05.2023 - Current

Bachelor of Arts - Communication Studies Media Communication

Miguel Torga Institute
11.2008 - 05.2010

Skills

Detail-orientedundefined

Software

Condeco

Cisco

Vanderbilt

Bright HR

Replicon

MS Office ( Word, Excel, Power Point, Outlook, Google drive)

Timeline

Learning & Develepment Administrator

McGee
10.2023 - 05.2024

Human Resources -

AVADO
05.2023 - Current

HR Administrator

HSSMI
10.2022 - 09.2024

Receptionist Administrator

ISG
02.2019 - 06.2022

Assistant General Manager/Manager

Elior - LSBU Havering
11.2015 - 02.2019

Receptionist Assistant

Dental Clinic, Paula Raposo Esteves
04.2011 - 07.2011

Bachelor of Arts - Communication Studies Media Communication

Miguel Torga Institute
11.2008 - 05.2010

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Carina MedinaHR Administrator