BURAK TOPALOĞLU
ISTANBUL,TURKEY
Summary
Purchasing Specialist with a proven track record at Hilton Istanbul Bosphorus, adept in leveraging cultural awareness and multitasking to streamline procurement processes. Skilled in MS Office and team building, I have significantly enhanced purchasing efficiency and vendor relations, demonstrating a keen attention to detail and a commitment to excellence. Adaptive to work in different companies with the goal that is based on success.
Overview
11
11
years of professional experience
Work History
Cluster Purchasing Clerk
Hilton Istanbul Bosphorus
Istanbul
03.2021 - Current
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable
- Ensure locally Nominated supplier information is kept current
- Manage the database of active local contracts with suppliers
- Ensure the Purchasing Manual is current.
- Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
- Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
- Ensure a comprehensive system for allocating and reconciling purchase orders
- Monitor all areas of purchasing including contracts, leases and nominations
- Prepare the month end accounts reports in an accurate and timely manner
- Execute on tasks/requests as instructed by the Hotel Management
- I am responsible of Purchasing operations of both hotels (Hilton Istanbul Bosphorus and Conrad Istanbul Bosphorus
Purchasing Specialist
Johnson Controls
Istanbul
06.2020 - 03.2021
- Coordinating with the team responsible for creating orders for technical purchases to ensure the timely acquisition of the correct products and establishing priorities.
- Creating purchase order forms.
- Conducting price, timing, and technical specification-based comparisons by negotiating with companies for purchase orders.
- Tracking material deadlines and conducting material acceptance processes.
- Making necessary updates related to the relevant order on the procurement process tracking screens.
- Tracking procurement invoices and supplier payments in coordination with the accounting and finance departments.
- Preparing the payment plan for the following month based on the purchases made.
- Preparing procurement reports.
Purchasing Specialist & Cost Controller
Ramada by Wyndham Beylikdüzü
Istanbul
05.2019 - 02.2020
- Implement sound procurement policies, systems and procedures in accordance with Company standards.
- Monitor vendors for quality, service, and price through standard purchasing specifications.
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
- Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
- Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
- Identifies items for standing orders utilising vendor’s logistics for regular deliveries to the hotel based on approved highly consumed items.
- Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
- Spot-checks entered system quotations, period validity quotes locked by, etc.
- Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
- Keeps all records in a way that they can be checked at any time for information or audit purposes.
- Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
- Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
- Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
Purchasing Specialist
Rotana Hotel Management Corporation PJSC
Istanbul
03.2018 - 05.2019
- Worked as Receiving Officer for 3 months during the opening period of the hotel.
- I received all FF&E (fixtures, furnitures and equipments) which was ordered by the opening team and direct all furnitures to defined departments for usage and storage in case.
- I was in the pre-opening team of the hotel.
- Configure and set-up all items into the Jana Purchasing System of Rotana hotels for the opening hotel.
- Define and identify each items to the departments and manage store items during the opening period.
• Manage the vendor bid process.
• Create purchase orders required for property commodity purchase.
• Manage the delivery process of OS&E and certain FF&E into a new hotel.
• Completion of administrative duties based on templates and work documents used in a hotel project.
• Manage vendor relations. - Provide support to hotel owners in procuring operating supplies and equipment (OS&E) and certain furniture, fixture and equipment (FF&E) required in a hotel opening tasks.
Network Commissioner
AEGEE-Europe
Brussels
05.2014 - 05.2015
- A Network Commissioner serves and protects the Network by closely working with locals and their boards, connecting them with each other and other European locals in their network.
- I was responsible of all locals from Turkey, Georgia, Azerbaijan and Cyprus.
- Organized two Network Meetings in the region. One was in Magusa-Cyprus, one was in Adana-Turkey.
- I was responsible of creating all contents and sessions of 4 days longing network meetings conferences.
- Main responsibility is like being a bridge between AEGEE Europe headquarter and city locals about their needs and problems.
Education
Bachelor of Science - Tourism And Hotel Management
Anadolu University
Eskişehir01-2015
Skills
- Cultural awareness
- Multitasking
- MS office
- Written communication
- Team building
- Attention to detail
Languages
Turkish
First Language
English
Advanced (C1)
C1
German
Beginner
A1
Accomplishments
- Employee of the Year 2018 - Centro Westside by Rotana Hotel Management
- Employee of the Month September 2020 - Johnson Controls
- Employee of the Month November 2022 - Hilton Istanbul Bosphorus
- Employee of the Month September 2023 - Conrad Istanbul Bosphorus
Affiliations
Switzerland, Germany, France, Italy, Netherlands, Belgium, Hungary, Malta, Macedonia, Ukraine, Cyprus
Timeline
Cluster Purchasing Clerk
Hilton Istanbul Bosphorus
03.2021 - Current
Purchasing Specialist
Johnson Controls
06.2020 - 03.2021
Purchasing Specialist & Cost Controller
Ramada by Wyndham Beylikdüzü
05.2019 - 02.2020
Purchasing Specialist
Rotana Hotel Management Corporation PJSC
03.2018 - 05.2019
Network Commissioner
AEGEE-Europe
05.2014 - 05.2015
Bachelor of Science - Tourism And Hotel Management
Anadolu University
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