Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Buki Akisanya

Brixton,London

Summary

Dedicated Executive Assistant with excellent experience in industry. Maintains professionalism and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

4
4
years of professional experience

Work History

Executive Assistant, Document Controller (Maternity Cover Temp), Business Administrator

Atelier Ten
London, ENG
12.2021 - 08.2022
  • Receive, process and monitor internal and external distribution of engineering and/ or supplier documentation
  • Provide guidance to project teams on document management workflow, systems and quality standards/ expectations, improving workflows by 20%
  • Address document issues/ concerns, working closely with systems coordinator, team lead and/ or department manager to develop solutions
  • Create and maintain project files (All hard copies and electronic copies)
  • Generate transmittals as required
  • Respond to internal and external drawing and document requests in a timely manner
  • Generate and provide occasional reports used to monitor work progress
  • Responsible for timely and accurate creation of deliverables, including management of data inputs and outputs of all documentation in the document management system on multiple projects and document management systems. Improving outputs on projects by 5%
  • Stamp documents and drawings with project information to be distributed to project team and implement company procedures to ensure accurate records of all vendor project documentation
  • Accurately and constantly maintain data for all project vendor documents, such as number, title, revision, status, etc
  • Provide status tracking and expediting of all vendor documents Filing, scanning, photocopying as needed
  • Collected, arranged and input information into database system
  • Tracked and analysed reports to determine needed improvement and presented to project leads
  • Efficiently plan and execute on all administrative needs by maintaining active calendars, coordinating an array of appointments, internal and external meetings, speaking arrangements, domestic and international travel, and all related logistics Ensure timely, accurate preparation and processing of expense reports and reconciliation of all expenses and corporate credit cards
  • Project coordination and support include comprehensive event planning and execution of all administrative, logistical, and operational activities related to workshops, site visits, CPD training with external consultants
  • Act as effective liaison for prospective candidates, and recruitment team to ensure well-supported interview process and experience.

Business Administrator (Temp) | Senior Administrator

Cardoe Martin
London, ENG
12.2019 - 11.2021
  • Manage Director’s business correspondence, calendar management, telephone calls and emails
  • Attend executive level meetings and compile minutes
  • Schedule meetings with multiple executives across multiple time zones Organise director’s travel arrangements (domestic and international), agendas and itineraries
  • Assist with on-boarding process, work with Human Resources to ensure a smooth transition to relevant teams
  • Maintain all company hardware inventory and manage hardware refresh processes
  • Kept project data and contact information up to date to expedite proceedings
  • Delegated tasks, monitored compliance and implemented performance improvement plans for report prep
  • Kept office operations running smoothly by providing effective leadership and administrative skills through management of relationships with team.

Junior PA (Temp) | Assistant Property Manager

Rendall and Rittner
London, ENG
10.2018 - 12.2019
  • Provided multifaceted administrative support by managing mail, incoming and outgoing, scheduling meetings and appointments, making travel arrangements and managing documentation
  • Served as point of contact between clients and directors
  • Answered phone calls and addressed questions and queries and concerns to promote satisfaction and continued business
  • Liaising, addressing and resolving questions and queries from the leaseholder
  • Concerns and complaints, from both the tenant and leaseholder in a timely manner
  • Overseeing facility maintenance, organising, scheduling, conducting and negotiating contracts with maintenance companies
  • Ensuring all residents are aware of all policies, and any changes and updates, which is communicated via their chosen method.

Education

Master of Science - Health And Safety

University of Sunderland
Sunderland, Tyne And Wear
05.2010

Skills

  • Analytical (Database/ Information Management, Spreadsheets, Filtering/ Sorting, Charts & Graphing, Project Management, Project Tracking & Reporting, Presentation Development, Mail Management)
  • Software Programmes (Microsoft Office 365, Excel, Word, InDesign, Adobe)
  • Financial (Budget/ Expense Administration/ Reporting, Purchase Orders, Invoicing, Reconciliation, Billing)
  • Safety (First Aid, Fire Marshall, Office Health and Safety)
  • Contracts (Management, Service and Administration, Bids and Fee Proposal Preparation)
  • Facilities (Administration, Onboarding, General Office Management)

Timeline

Executive Assistant, Document Controller (Maternity Cover Temp), Business Administrator

Atelier Ten
12.2021 - 08.2022

Business Administrator (Temp) | Senior Administrator

Cardoe Martin
12.2019 - 11.2021

Junior PA (Temp) | Assistant Property Manager

Rendall and Rittner
10.2018 - 12.2019

Master of Science - Health And Safety

University of Sunderland

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Buki Akisanya