Brian Simpson
PENICUIK,Midlothian
Summary
Highly skilled administrative professional with extensive expertise in Microsoft Office proficiency, office equipment operation, and telephone communication. Demonstrates exceptional organisational skills, proactive problem-solving abilities, and strategic planning and execution. Adept at visitor coordination, delivery management, conference room booking, travel arrangements, and office supply management. Committed to maintaining confidentiality practices and optimising efficiency within the workplace. Proven track record in workload prioritisation, judgment and discretion, reception area upkeep, punctuality and reliability. Career goal: to leverage comprehensive skill set to enhance operational efficiency in a dynamic office environment.
Overview
8
8
years of professional experience
1
1
year of post-secondary education
Work history
Receptionist/Office Assistant (Temporary Contract)
Fugro GB Marine
Edinburgh, Midlothian
08.2022 - 11.2024
- Directed inquiries to relevant managers while efficiently managing incoming calls.
- Registered and greeted all visitors at office and laboratories, ensuring a welcoming environment.
- Coordinated courier pickups and managed mail deliveries with precision.
- Scanned and photocopied extensive volumes of scientific documents for record-keeping.
- Maintained organised filing systems for delivery receipts and notes in physical and digital formats.
- Raised purchase requisitions and orders through Exflow software to facilitate procurement.
- Arranged travel logistics, including flights, hotels, and transfers for business trips.
- Coordinated meetings and appointments, optimising schedules for team members.
Court Clerk/Administrator (Temporary Contract)
Ministry of Justice
Edinburgh, MLN
04.2022 - 05.2022
- Served as Personal Clerk for judges during employment tribunals, managing all associated documentation.
- Officiated as Court Clerk for telephone conferences, ensuring smooth proceedings.
- Compiled production folders and scanned documents into file Explorer e-box for court cases.
- Completed court forms and paperwork accurately as required by legal standards.
- Facilitated communication between judicial officers and public to improve service delivery.
- Managed court records, ensuring compliance with legal documentation protocols.
- Linked files and updated ECM computer system to maintain accurate case information.
- Processed case files within management systems, maintaining precise records.
Senior Administrator (Temporary Contract)
Lloyds Bank
Edinburgh, Midlothian
11.2019 - 05.2020
- Maintained and updated internal database to ensure data accuracy.
- Provided administrative support to management team for operational efficiency.
- Managed project administration tasks to facilitate timely completion.
- Supported fellow administrators and management with various projects.
- Assisted in preparation of customer PPI claim documents for processing.
- Uploaded documentation onto internal system to streamline information flow.
- Conducted scanning, photocopying, and archiving of letters and documents.
- Facilitated background checks on customers' accounts to enhance security.
Administrator International Student Immigration Officer (Temporary Contract)
Edinburgh University
Edinburgh, Midlothian
09.2019 - 10.2019
- Compiling international student records with specialised software ensured data accuracy.
- Conducted compliance and criminal record checks on students to uphold safety standards.
- Validated identifications to confirm authenticity of documents submitted.
- Uploaded documents to internal systems for streamlined processing.
- Coordinated immigration processes for international students, adhering strictly to UK regulations.
- Managed documentation and maintained accurate records for audit purposes.
- Compiled essential data into spreadsheets, enhancing insights into business performance.
- Executed regular database audits to maintain high levels of data accuracy.
Administrator (Temporary Contract)
Edinburgh University
Edinburgh, Midlothian
08.2019 - 09.2019
- Executed data entry using specialised software for recording student immigration information.
- Uploaded international student records efficiently to maintain up-to-date databases.
- Conducted compliance checks on overseas students to ensure adherence to regulations.
- Maintained office supplies inventory, supporting project readiness at all times.
- Organised filing system, enhancing efficiency of document retrieval.
- Facilitated internal communications through concise memos and bulletins.
- Resolved minor technical issues promptly to prevent workflow disruptions.
- Promoted a positive work environment by maintaining cleanliness in shared spaces.
- Developed and maintained comprehensive filing systems to ensure easy access to documents.
- Facilitated communication between teams to improve collaboration and information sharing.
HR Administrator (Temporary Contract)
Edinburgh University
Edinburgh, Midlothian
05.2019 - 06.2019
- Sorted electronic employee files using in-house software to enhance organisation.
- Deleted unnecessary e-files, determining retention needs throughout the process.
- Conducted compliance checks for new employees to ensure regulatory adherence.
- Reviewed applications to support effective recruitment processes.
- Managed employee compliance with right to work in UK, ensuring legal standards were met.
- Maintained accurate employee records within HRIS systems, preserving data integrity.
- Coordinated recruitment processes in alignment with internal policies.
- Ensured all HR practices complied with legal requirements.
Administrator (Temporary Contract)
Edinburgh Sheriff Court House
Edinburgh, Midlothian
04.2019 - 05.2019
- Streamlined office operations by implementing efficient administrative procedures.
- Developed an organised filing system to improve document retrieval efficiency.
- Coordinated distribution and uploading of legal documents for sheriff's clerk's office.
- Resolved administrative issues promptly, ensuring high productivity levels were maintained.
- Handled sensitive information discreetly, ensuring compliance with confidentiality protocols.
- Assumed receptionist duties during staff holidays to maintain seamless operations.
- Managed mail distribution and coordinated regular collections from Sheriff Chambers.
Pensions Claims Administrator (Temporary Contract)
Diligenta
Edinburgh, Midlothian
11.2018 - 02.2019
- Processed pension claims by verifying documentation and assessing eligibility criteria.
- Utilised software systems for precise input, tracking, and management of claims.
- Collaborated with cross-functional teams to resolve complex issues efficiently.
- Maintained compliance with regulatory requirements through meticulous record-keeping.
- Handled sensitive customer information adhering to strict confidentiality standards.
- Facilitated operations by managing back-end processes effectively.
- Scanned documents to extract essential background information for claims settlement.
- Documented figures and composed correspondence using Microsoft Office packages.
Administrator (Temporary Contract)
Registers of Scotland (Judiciary Department)
Edinburgh, Midlothian
08.2016 - 08.2018
- Organised legal letters for scanning, enhancing processing efficiency.
- Accurately stored e-files on in-house systems for secure access.
- Implemented numerical organisation of documentation to maintain historical records.
- Distributed documentation to management while updating internal systems with current data.
- Analysed and proofread legal deed extracts, making necessary amendments.
- Provided administrative support to management to ensure operational continuity.
- Consulted with clients to address inquiries and supply relevant information.
- Oversaw inventory management for essential supplies, ensuring adequate stock levels.
Education
Diploma Administration Assistant - Administration & Microsoft Office
Pitman Training Edinburgh
Edinburgh 07.2014 - 04.2015
The European Computer Driving Licence - Microsoft Office
Edinburgh College
Edinburgh 09.2011 - 05.2012
Skills
- Microsoft Office proficiency
- Office equipment operation
- Telephone communication
- Visitor coordination
- Delivery management
- Conference room booking
- Travel arrangements
- Office supply management
- Organizational skills
- Proactive problem-solving
- Workload prioritization
- Judgment and discretion
- Reception area upkeep
- Confidentiality practices
- Efficiency optimization
- Punctuality and reliability
- Filing system management
- Meeting preparation
- Email communication
- Invoice processing
- Attention to detail
- Strategic planning and execution
- Shipping and receiving logistics
- Good judgement
- Office equipment operations
- File maintenance
- Office admin
- Clean and tidy nature
- Meticulous and organised
Affiliations
- Sports and going on long walks
- Reading, Films and music
Timeline
Receptionist/Office Assistant (Temporary Contract)
Fugro GB Marine
08.2022 - 11.2024
Court Clerk/Administrator (Temporary Contract)
Ministry of Justice
04.2022 - 05.2022
Senior Administrator (Temporary Contract)
Lloyds Bank
11.2019 - 05.2020
Administrator International Student Immigration Officer (Temporary Contract)
Edinburgh University
09.2019 - 10.2019
Administrator (Temporary Contract)
Edinburgh University
08.2019 - 09.2019
HR Administrator (Temporary Contract)
Edinburgh University
05.2019 - 06.2019
Administrator (Temporary Contract)
Edinburgh Sheriff Court House
04.2019 - 05.2019
Pensions Claims Administrator (Temporary Contract)
Diligenta
11.2018 - 02.2019
Administrator (Temporary Contract)
Registers of Scotland (Judiciary Department)
08.2016 - 08.2018
Diploma Administration Assistant - Administration & Microsoft Office
Pitman Training Edinburgh
07.2014 - 04.2015
The European Computer Driving Licence - Microsoft Office
Edinburgh College
09.2011 - 05.2012
Similar Profiles
Raimundo MpanzuRaimundo Mpanzu
Geotechnical engineer at Fugro GB LimitedGeotechnical engineer at Fugro GB Limited
Nerivaldo JambaNerivaldo Jamba
Staff Geotechnical Engineer at Fugro Marine USAStaff Geotechnical Engineer at Fugro Marine USA
Mahadir MohamedMahadir Mohamed
Lab Quality Engineer at Fugro Marine SingaporeLab Quality Engineer at Fugro Marine Singapore
REENA GURUNGREENA GURUNG
Farm packer at Glenrath Farms Ltd.Farm packer at Glenrath Farms Ltd.
Amy BurgessAmy Burgess
Class teacher at Midlothian CouncilClass teacher at Midlothian Council