Wee Jiat (Bradley Lim)

Administrative, Facility and Equipment Support

• Acted as main contact for staff and clients.
• Liaised with vendors supplying services such as housekeeping, laundry, and biohazard waste disposal to ensure timely service delivery.
• Conducts weekly waste inventory check of biohazard and chemical waste generated and reports waste collected on the National Environmental Agency (Singapore) Portal.
• Maintain and controls Master Index Document and folders as a DRIM Steward and ensures that the team reviews all records for retention or disposal based on the Global Record Retention Schedule.
• Maintain and controls Clinical Research Unit SharePoint account access.
• Maintains and controls key inventory for the entire facility's keypress.

Clinical Research Support

• Liaises with study teams to forecast medical supplies required to support the operations of the business including study activities.
• Conducts inventory on medical and chemical consumables.
• Liaises and discusses with dietician and caterers on menu planning based on the research study requirements.
• Conducts regular meetings with caterers on progress of research study meals and feedbacks.

Human Resource Support

• Liaised with HR to coordinate recruitment, hiring and onboarding workflow.
• Maintained high suitability standards through diligent screening, interview and assessment processes.
• Monitored numerous job applications consecutively, qualifying and shortlisting responses to improve workflow efficiency.
• Prepares for the planning, creation, and facilitation of Monthly New Hire Orientation Programs.
• Provides on the job training to new Locum Administrative Assistants.

Finance and Procurement Support

• Sources for appropriate vendors, handles procurement request orders (Buy@Lilly ARIBA) as well as monitors and tracks delivery of items purchased.
• Provides payment support by verifying accuracy of vendor's details on SAP, submission and approval of invoices in Flori.
• Creates and maintains vendor accounts (DSP) by working with Global Procurement team.
• Handles e-CIR and emergency payment (eMDR and ES) according to process
• Works with Global Support Teams (Buying Desk, P2P) to assist staff and vendors in finance related queries.
• Assisted with financial tracking and budget enforcement by approving financial expenditures.

• Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
• Kept and maintained accurate filing system for preservation of office information.
• Provided printing, photocopying scanning support to colleagues.
• Received, sorted and distributed incoming mail.
• Manages and handles procurement requests as well as the creation and management of vendor accounts for the company.
• Assisted HR to raise on-board and off-board organisation change form for new hire and staff resignations.

Storehouse Facility and Equipment Support

• Ensure upkeep and maintenance of facilities and equipment such as sorting and organising equipment in a systematic order, checking equipment for defects and sending equipment for regular servicing and repairs if needed.
• Weekly inventory and equipment serviceability checks to ensure movement and condition of all equipment are properly documented.
• Liaises with external vendors supplying services such as repairs and loans of equipment to ensure swift and timely service.

Clerical Duties

• To raise on-boarding and off-boarding of new recruits and operationally ready personnel respectively.
• Performs other administrative duties, as assigned, to support the unit's daily operations.
• Trained and mentored understudies on storehouse fundamentals, ensuring they were confident to perform both daily and ad-hoc tasks such as external audits and mass loans.

• Prepared and served drinks to customers, ensuring food is fresh and safe for consumption.
• Carries out daily inventory checks.
• Balances and organises cash register daily ensuring proper documentation for the movement of money, handles petty cash and payment to vendors and, carries out bank drops.
• Trained and mentored new hires on fundamentals of drink preparation and food hygiene.