Bonnie Whitfield
St John's Wood
Summary
Diligent Executive Assistant with background in providing comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements. Adopts a strategic approach to all work, anticipating the needs of others and implementing an organised and analytical style to prioritising a heavy workload. Experienced in building successful relationships with staff and stakeholders, utilising excellent communication and interpersonal skills.
Overview
23
23
years of professional experience
Work History
Executive Assistant, to CEO and CFO
MVF Global
01.2024 - Current
- Carefully considered diary management to align with our Board of Directors
- Maintaining a friendly and personable relationship with the Board EA’s has been a priority to ensure scheduling efficiency
- Venue and location sourcing, catering and team building tasks sourced all within budget
- Extensive and intricate travel planning with a view to maximise productivity effectively for trips to the US.
- Manage sensitive information with utmost discretion. Including assisting with board packs
- Consistent forward planning and re-evaluation for following the year’s cadence scheduling
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings. Including Senior Leadership Team offsites.
Executive Assistant, Portfolio
Permira
01.2022 - 01.2024
- Coordinated conference and meeting arrangements including accommodation to a team of 7
- Booked regular travel for all at short notice and with often changes fast moving changes
- Managed fast paced and complex, moving diaries including IC & Board meetings
- Liaising and building a relationship with external and internal EA’s was a priority to ensure smooth and helpful outcomes
- Very proud to have been a part of a charity for Permira’s foundation
- Taking time to have zoom lessons with a class of children aged 10 for Magic Breakfast
- Dedicated to ensuring my team had the best support I could offer in regards to being online to support with different times zones, especially the west coast
Executive Assistant
Cinven
01.2021 - 01.2022
- Company Overview: Healthcare
- Coordinated conference and meeting arrangements including accommodation, preparation of board packs
- Booked regular travel for all three at short notice and - this often changes on the day to a different flight time/hotel/train
- Managed fast paced and complex, moving diaries including IC & Board meetings
- Liaising and building a relationship with external and internal EA’s was a priority to ensure smooth and helpful outcomes
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant, to CEO and Partners
Marylebone Partners LLP
01.2015 - 01.2021
- Reviewed business and personal commitments, providing executive support to CEO of asset management organisation, managing complex diaries
- Coordinated conference and meeting arrangements including accommodation, preparation of board packs and minute taking
- Executed intricate domestic and international travel, organising transport, customised schedules, tickets and visas
- Crafted professional and accurate paperwork, designing presentations and drafting reports
- Accelerated client relations, leading communications and facilitating performance updates
- Supported decision making, creating reading packs with extensive industry research and investment factsheets for partners
Office Manager
Spencer Ogden Energy
01.2013 - 01.2015
- Company Overview: EMEA
- Led global teams, overseeing performance and supporting HR and office management functions to assist in business growth
- Shaped legal compliance of all company sites, resolving issues and inspecting premises on overseas business trips
- Improved record keeping and data management, managing electronic and paper files, securing sensitive and confidential information
- Championed health and safety compliance, implementing operational procedures and standards for building usage
- Advised staff and management through HR and employment queries, coordinating disciplinary meetings and assessing and recording all absences
- Collaborated with finance, analysing pay and commission data to ensure accuracy and relevance
- Optimised office productivity, carrying out duties as in most recent role
- EMEA
Account Manager
Intela
01.2011 - 01.2013
- Generated substantial growth, managing large international client portfolio and facilitating lead generation opportunities
- Maximised revenue, fostering key client relationships and negotiating with clients to influence queries
- Enhanced brand, analysing metrics to optimise campaigns and guide creative strategy, media buying and positioning
Moves and Project Manager
Santander
01.2009 - 01.2011
- Project managed 10 corporate sites and major business changes, expanding front offices and addressing staff relocation, space planning, IT and contractor management to meet business requirements
- Advanced communication, productivity and accuracy, assessing quarterly occupancy and compiling comprehensive management reports
Occupancy Analyst
Johnsons Controls International
01.2008 - 01.2009
Project Administrator
Bear Stearns International Ltd
01.2002 - 01.2008
Facilities Helpdesk Coordinator
Bear Stearns International Ltd
01.2003 - 01.2005
Education
GNVQ - Business with Merit
Reigate College
01.2002
GCSE’S - 8 GCSE’S A-D Grade
Woodcote High School
Coulsdon, CRY01.2000
Skills
- Business support
- Professional communications
- Contract negotiation
- People Team
- Team leadership
- Intricate Travel Planning
- Offsite Planning
- Client relations
- Record keeping
- Diary management
Accomplishments
- Strengthened office efficiency, reviewing operating practices and identifying cost effective and sustainable improvements
- Spearheaded recruitment process, designing branding material, processing new staff, amending employment contracts and controlling onboarding process and exit interviews
Earlycareersummary
- Occupancy Analyst, Johnsons Controls International, London, 01/01/08, 01/01/09
- Project Administrator, Bear Stearns International Ltd, London, 01/01/02, 01/01/08
- Facilities Helpdesk Coordinator, Bear Stearns International Ltd, London, 01/01/03, 01/01/05
- Receptionist, Bear Stearns International Ltd, London, 01/01/02, 01/01/03
Timeline
Executive Assistant, to CEO and CFO
MVF Global
01.2024 - Current
Executive Assistant, Portfolio
Permira
01.2022 - 01.2024
Executive Assistant
Cinven
01.2021 - 01.2022
Executive Assistant, to CEO and Partners
Marylebone Partners LLP
01.2015 - 01.2021
Office Manager
Spencer Ogden Energy
01.2013 - 01.2015
Account Manager
Intela
01.2011 - 01.2013
Moves and Project Manager
Santander
01.2009 - 01.2011
Occupancy Analyst
Johnsons Controls International
01.2008 - 01.2009
Facilities Helpdesk Coordinator
Bear Stearns International Ltd
01.2003 - 01.2005
Project Administrator
Bear Stearns International Ltd
01.2002 - 01.2008
GNVQ - Business with Merit
Reigate College
GCSE’S - 8 GCSE’S A-D Grade
Woodcote High School
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