Summary
Overview
Work history
Skills
Education
Timeline
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Bobbie-Ann Jones

Manchester

Summary

Highly experienced Operations Administrator with extensive operations knowledge, project management and PA experience seeking an Operations Executive Assistant role within the School of Natural Sciences.

Overview

7
7
years of professional experience

Work history

Operations Administrator

University of Manchester
Manchester, Greater Manchester
11.2022 - Current
  • Provided PA support to two Heads of Section, actioning urgent procurement and travel requests, as well as arranging section meetings, PhD vivas, and P&DRs.
  • Acted as Interim OEA to the Head of the Chemistry Department, managing his diary and providing executive support to the Deputy School Operations Manager.
  • Carried out complex procurement, travel and P-OD appointment requests for PhD students, academics and visitors.
  • Independently worked on the Chemistry MRBS project to create a new room booking system; liaising with IT support to implement an accessible system for all staff.
  • Supported section and committee meetings, taking minutes for the Organic and Computational sections, as well as the Equality, Diversity, Inclusion and Accessibility committee.
  • Coordinated large scale events, communicating with external stakeholders and internal staff to plan the logistics of the event and monitor the budget.
  • Oversaw requests to ensure that University policies are upheld and that Export Control, Finance, Data Protection and Health and Safety regulations are met.

Operations Administrative Assistant

University of Manchester
Manchester, Greater Manchester
06.2021 - 11.2022
  • Offered excellent customer service to academics, PhD students and visitors in the Department of Chemistry and across the School of Natural Sciences.
  • Processed procurement requests via iProc, credit card and bank transfer.
  • Booked travel for staff and postgraduate students using Key Travel, Diversity Travel and credit card.
  • Supported academics in the appointment of casual staff and visitors, liaising with P-OD.
  • Organised events such as conferences: ensuring that rooms are booked, catering is ordered and equipment is suitable.

Admissions Officer

Luminate Education
Leeds, West Yorkshire
06.2018 - 05.2021
  • Facilitated FE student admissions and processed applications for Leeds Sixth Form College.
  • Compiled and analysed application data on the College database to generate reports for marketing insight.
  • Provided excellent customer service on reception desks and in the call centre.
  • Organised outreach events, visited schools and worked flexible hours during Open Days and Enrolment.
  • Ensured that GDPR and Safeguarding policies were in place for the safe handling of children and vulnerable adult's personal data.

Skills

  • Extensive PA experience; I have supported Prof David Leigh since 2023 and I have acted as the Interim OEA for Prof David Procter since July 2025
  • Time management skills and ability to prioritise multiple responsibilities, while under pressure
  • High level of computer literacy; I am familiar with all aspects of Office 365, and I am able to understand and operate complicated security databases like Andover, Security Expert and RiTA
  • Strong advocate of Equality and Wellbeing in the workplace I have extensive knowledge of EDIA and Wellbeing issues and I would use this awareness to make a positive impact at work
  • Excellent written and verbal communication skills I am very comfortable with public speaking; I am a semi-professional comedian and performance poet outside of work, and I have been performing on stage since 2014

Education

University of Leeds- Master of Arts- Writing for Performance and Publication, 2017.


University of Birmingham- Bachelor of Arts- English Literature with Creative Writing, 2016.


Willenhall E-Act Academy- A Levels, 2013.

- Grades A, B and C in English Literature and Language, History and Physics.


Willenhall E-Act Academy- GCSEs, 2011.

- Grade A in Maths and English Language and Literature.

- Grades A*, A* and A in Physics, Chemistry and Biology.


Timeline

Operations Administrator

University of Manchester
11.2022 - Current

Operations Administrative Assistant

University of Manchester
06.2021 - 11.2022

Admissions Officer

Luminate Education
06.2018 - 05.2021

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Bobbie-Ann Jones