Pamela Dias Da Silva

Collaborating closely with the operations, production, music & artist booking teams whilst having financial oversight of live event productions, ensuring accurate accounting, budget management and financial compliance.

• Working closely with teams across all departments ensuring that costs are being captured and monitored against the budget and reporting any variances or risk areas to the wider team. And reconciling all productions at the end of their cycle.
• Handling the post event process and creating venue and artists settlements, ensuring that all revenue and costs tie back to internal records.
• Having ownership of the PO process and ensuring costs are being processed accurately by being allocated to the correct project codes.
• Overseeing the weekly payment run process, dealing with any invoicing and payment queries, allocating payments and reconciling the bank.
• Maintaining strong relationships with internal and external personnel - including agents, venues, & suppliers.
• Assisting with the month end and Ad Hoc duties which includes but is not limited to;

Creating journals

Accruals

Prepayments

Deferred income

• Providing support with year end audit

• Working with the production team to ensure all project costs have been accounted for and recorded accurately in line with the budget.
• Acting as a liaison between internal teams and suppliers to resolve any invoicing queries in a timely and appropriate manner.
• Assisting with project cashfow and reconciliation once a project has been wrapped.
• Ownership of the new vendor creation process and ensuring all the paperwork is completed.
• Processing all staff expenses, ensuring strict adherence to company policies and UK regulations.
• Managing credit card process
• Accurately planning and scheduling weekly pay runs by Processing bank and BACS payments to suppliers and sending remittance advice.
• Processing invoices onto the accounting system (Sage Intacct) and ensuring that account codes, project numbers, discounts, and payment terms are correct.
• Facilitating AP Month end closing within the deadline

• Supporting the finance team in the day to day running of media and house payables by liaising with internal teams to resolve queries and building strong relationships with suppliers by keeping strong communication regarding payments and remittances.
• Monitoring both media and house payables inbox
• Processing invoices by matching supplier invoices to relevant booking on software system
• Ensuring prompt payment of invoices as well as supplier reconciliations of supplier statements
• Month end reporting
• Maintaining a PO tracker
• Assisting with ad hoc projects