Bhumika Harji
Summary
Accomplished professional with over 12 years expertise in C- Suite level executive support and stakeholder relationship management, demonstrating proficiency in advanced MS Office and SharePoint. Skilled in calendar and email management, international travel arrangements, and event planning, with a strong foundation in recruitment process knowledge and people management. Adept at budgeting and financial forecasting, offering project leadership to drive organisational success. Career goals include leveraging skills to enhance executive operations and contribute to strategic initiatives.
Overview
10
10
years of professional experience
2013
2013
years of post-secondary education
Work History
Senior Executive Assistant
Daiwa Capital Markets
01.2025 - 04.2025
- Manage and maintain the Executive's calendar Chief of Staff, Head of HR, and ExCo Board members including scheduling meetings and appointments
- Providing strategic, proactive executive support to the CEO and Senior ExCo members in a high - pressure, global investment banking environment
- Own and manage complex, high- volume calendars with precision, balancing strategic priorities, international time zones, and confidential engagements across Asia, EMEA and the Americas.
- Coordinate extensive international and domestic travel, including multi - leg itineraries. visa procurement, accommodation. and ground transport.
- Managing executives inboxes and high- level communications, drafting, prioritising and responding on behalf of CEO and ExCo members with sound judgment and confidentiality.
- Driving the planning and execution of company wide Town halls, leadership offsite, investor meetings and internal engagement events - liaising with cross- functional teams to deliver polished, high - impact experiences.
- Prepare board level materials, meeting agendas, briefing documents, and minutes with meticulous attention to detail, tracking follow- ups and holding stakeholders accountable.
- Providing HR - related administrative support, including onboarding of hires, managing headcount trackers, coordinating performance reviews and contributing to employee experience initiatives.
- Maintained an up-to-date database ensuring easy retrieval of information when required.
- Partnered with management to implement processes and complete special projects.
Global C-Suite Executive Assistant
Glenmark Pharmaceuticals
08.2021 - 09.2024
- As a C -Suite Executive Assistant, I possess exceptional organizational and multitasking skills, managing complex calendars, travel arrangements, and communications. I am proficient in handling confidential information, and excel in coordinating high-level meetings,ensuring seamless interactions with internal and external stakeholders. My expertise includes:
- Drafting executive-level correspondence, preparing comprehensive reports, and utilising advanced Office software
- Prioritising tasks, problem-solving, and maintaining a proactive approach in a fast-paced executive environment
- Acting as the initial point of contact and gatekeeper, screening emails, assessing priorities and directing/redirecting calls, requests and enquiries as necessary
- Liaising with existing partners on Termination Agreements which require handing back assets involving strict and accurate maintenance of tracking logs for documentation to be provided in line with the legal Agreement
- Creating and maintaining internal and external sites for the wider team
- Liaising with stakeholders on a daily basis
- Proofreading documents
- Preparing board meeting packs and presentations
- Liaising with the marketing department to send out comms including updating policy and procedures
- Being a key point of contact in terms of set up, maintenance and ongoing population for any external transactions
- Organising large-scale events off-site in the UK and globally or virtually, depending on the audience
- Leading or helping to drive any special projects tasked at any given time
- Extensive and complex diary management working globally across different time zones, ensuring effective use of time and preparation of information in advance
- Making quick and clear scheduling decisions based on knowledge of the team's current priorities and workload
- Arranging international travel
- Organising visas, flights, hotels, transfers, etc
- Booking conferences and supporting the organisation of the BD teams
- Attendance at events such as CPHI
- Preparation of high-standard, professional PowerPoint presentations suitable for
- Personal assistant support to VP/MD when needed
- Organising internal and external meetings, both virtual and face-to-face
- Booking venues, and arranging accommodation, as required
- Preparing and disseminating agendas and documents on time
- Attending meetings with or on behalf of the EVP & Global Head BD
- Taking accurate notes/minutes/actions, as required, for circulation, ensuring follow-up takes place appropriately
- Producing monthly AM reports for the EVP & Global Head BD, Alliance & Portfolio Management, pursuing any unpaid invoices relating to milestone payments, expert fees etc and facilitating meetings as requested
- Attending meetings to support Due Diligence and internal workshops for the business.
- Supporting HR with interviews within the department
- Creating onboarding packs for new joiners
Executive Assistant C-Suite
HSBC
12.2017 - 10.2019
- EA to the Global Head of Product Control
- EA duties supporting 6 managers across the business
- Diary management/ Email management
- Taking minutes for meetings, arranging Zoom calls, travel, flights, presentations, answering telephone calls
- Continually consider the bank's values and behaviour when dealing with internal and external customers
- Liaise effectively and efficiently with all levels, both internally and externally, through various communication channels
- Effective relationship building
- Support the delivery of the department's training plans & town halls
- This includes managing all logistics for the events (invites, room bookings, IT & AV support)
- Onboarding / off-boarding of staff, including arranging all IT set-up, security passes and other necessary requests as part of the on-boarding & off-boarding process
- Work within a team of PAs and support teams to support Senior Management working one-to-one and as part of the team, including diary management, travel management, claiming expenses in a timely manner, creating Presentation Decks for meetings, inbox management, and HR management for contractors' / permanent staff
- Holiday management across Product Control
- Coordinate travel & apartment bookings ensuring In-depth knowledge & transparent application of the Bank's Travel policy ensuring accommodation & all modes of travel booked is most cost efficient & in line with the department budget & challenge out-of-policy travel requests ensuring no bookings are flagged as out of policy
- Managing budget for department for example, raising PO's, managing expenses, offsite maintenance
- Manage the Finance SharePoint site, continuously improving the site uncovering areas of improvement
- Keep track of the costing to effectively manage our department budgets
- Act as an ambassador for Global Banking and Markets Finance
- Product Control
- Compliance with and continual reassessment of all internal, mandatory, regulatory requirements and operational risks
- Timely and accurate signing off time sheets for contractors/ consultants
Executive Assistant
HSBC
05.2015 - 12.2017
- EA/ PA for Wealth managers HSBC
- By gaining experience and knowledge through the Premier Centre Coordinator role my next step was to become first line support for in their day to day activities
- I have gained excellent administrative skills as well as interpersonal skills to help me in my role
- I understand the importance of diary management and prioritising tasks in a timely manner for the team
- Proactively managing and supporting Premier Relationship Managers and Premier Client Managers, through diary management and ensure deadlines are met through prioritising my work effectively and efficiently
- Actively seeking new opportunities to help grow their portfolios/business and becoming the client's first point of contact for any banking queries
- I work closely with the retail team as I find it is important to have that collaboration with them and support one another as being one team
- I Support 4 5 managers on a daily basis in order for them as well as me to be organised and efficient in everything we do for our clients
- Organising regular meetings with our FX coach to spot opportunities within the area as this is a key line of business for HSBC in terms of generating more revenue
- Being the international coordinator for West London area to help support neighbouring branches with international account opening procedures and referrals
- Processing wealth applications on behalf of Premier Wealth Managers once the business has been completed with the client
Education
BA HONS - Events Management, Social Care
The University of Northampton
Skills
- Advanced ms office
- Executive briefing
- Calendar and email management
- International travel arrangements
- Recruitment process knowledge
- Budgeting and financial forecasting
- Executive support
- SharePoint proficiency
- People Management
- Stakeholder relationship management
- Event planning
- Project leadership
- Microsoft Office Suite
References
References available upon request.
Timeline
Senior Executive Assistant
Daiwa Capital Markets
01.2025 - 04.2025
Global C-Suite Executive Assistant
Glenmark Pharmaceuticals
08.2021 - 09.2024
Executive Assistant C-Suite
HSBC
12.2017 - 10.2019
Executive Assistant
HSBC
05.2015 - 12.2017
BA HONS - Events Management, Social Care
The University of Northampton
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