Bernadette Paulus

• Handled day-to-day accounting processes to drive financial accuracy.

Service Planning & Coordination:

• Develop and maintain service schedules, ensuring optimal resource allocation.
• Coordinate with service teams, technicians, and customers to plan and execute service activities.
• Monitor work progress, update schedules, and address potential delays.
• Maintain service records, contracts, and work orders.
• Revenue recognition, tracking and accrual
• COGS calculations and ensuring material are scheduled in SAP
• ensuring accurate financial planning, budgeting, and reporting

Financial & Accounting Duties:

• Oversee financial transactions related to service operations, including invoicing and expense tracking.
• Prepare budgets, forecasts, and financial reports for service operations.
• Reconcile accounts and ensure accurate financial documentation.
• Assist in cost analysis and profitability assessments of service activities.
• Ensure compliance with financial regulations, policies, and internal controls.
• Maintained fixed assets register.
• Other duties as requested by management.

• Conducted financial analysis to identify potential areas of improvement and cost savings
• Supporting project all aspects of financial management and procurement activities
• Performed budgeting, forecasting, and variance analysis monthly
• Reviewed contracts to ensure compliance with applicable laws and regulations
• Managed accounts payable processes while ensuring accurate recording of transactions in the general ledger system
• Participated in special projects related to process improvement initiatives
• Budgeting, monitoring of project funds for the project
• Financial analysis and monitoring of funds paid to partners
• Assist with the preparation and monitoring of financing agreements, local subsidy contracts and other consulting contracts
• Perform cashflow analysis, and recommended strategies to for LC Drawing capital fund
• Maintaining regular reconciliations and overseeing the account payables and initiate payments
• Oversee and manage the day-to-day progress of the project finance and ensure the achievement of the project goals
• Recommend and adapt accounting and CRM system for the project Eco-entrepreneurs
• Access to Finance for the Project Eco-entrepreneurs
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.

• Reviewed the billing journal entries for accuracy, completeness, and approval
• Ensure payment is received and allocated correctly and timely
• Prepare invoices and statements
• Credit Analysis of new Debtors application
• Arrears Reporting
• Review accounts, determine accounts status
• Manage legal process
• Coordinated month-end closing process to meet tight deadlines
• Monitored accounts receivable and payable activity to ensure proper reconciliation of accounts
• Identified areas for improvement within the finance department operations and processes
• Contacted non-compliant accounts to discuss payment options
• Streamlined operations to achieve new efficiencies, improve on-time collections and reduce invoice processing time by 2%
• Updated billing procedures to improve overall efficiency and reduce accounts receivable
• Collaborated with finance and accounting departments to deliver comprehensive financial information to facilitate decision making for management, stakeholders, and parent company

• Company Overview: the Grove and Dunes Mall Portfolio
• Maintained accurate records of all financial transactions
• Managing property worth 1 billion Namibia dollar
• Calculate Withholding tax and Bond
• Turnover Calculations
• Weekly and Monthly arrears report
• Responsible for monthly billing and debtor accounts adjustment and corrections
• Manage the mall credit control and the legal process
• Utilities and Rates adjustments and Calculations
• Provided support to the finance department in various tasks such as accounts payable, accounts receivable, budgeting and forecasting
• Performed monthly reconciliations of bank statements and general ledger accounts
• Assisted in the preparation of annual audit documents
• Ensure that the procurement module is captured corrected and that the relevant documentations are attached
• Performed account reconciliations and conducted investigations into discrepancies
• Communicated with clients to address and resolve billing or payment disputes
• Re-engineered collection department by developing workflow timeline to identify areas of improvement, instituted new billing and collection methods and controls
• Reviewed and approved expenditures to enforce budget adherence
• Interpreted and applied legal, contractual, and accounting requirements to maintain compliance
• The Grove and Dunes Mall Portfolio