Bianca Sarmatinean
London,UK
Summary
Highly experienced and results-driven professional with a strong focus on providing exceptional executive support and efficient office management. Adept at streamlining workflows, optimising processes, and driving operational improvements by leveraging impeccable organisational and communication skills. Outstanding and consistent track record of managing complex schedules, task management and harmonious coordination of high-level meetings to support senior executives effectively.
Overview
15
15
years of professional experience
Work history
Executive Assistant to CEO
Fifth Dimension AI
London
06.2025 - Current
- Maximised CEO's productivity by taking care of complex and frequent travel itineraries, general calendar & inbox optimisation
- Supporting CEO with briefing documents for client meetings and interviews
- Streamlined employee onboarding processes and HR task as well as maintaining an up to data database
- Project managing the brand messaging and assets refresh
- Facilitating sponsored, semi-sponsored and attendance only events
- Providing the CEO with personal support on life matters such as health, childcare and many more
Executive Assistant to CEOs & COO
Ocean Bottle
London, UK
08.2022 - 06.2025
- Triaging emails and drafting communications on behalf of the CEOs.
- Mastered the calendar, operational targets and projects touch-points to achieve the most productive configuration.
- Minute-taking for the senior leadership and board members ensuring efficient follow-up and flow of progress.
- Assisting the CEOs decision making effectiveness by conducting comprehensive research and collaborating with the wider team.
Executive Assistant Managing Directors & Office Manager
InMotion Ventures - Jaguar & Land Rover
03.2018 - 07.2022
- Improved workflows through management of schedules and inboxes.
- Methodically managing all the operational aspects of a 70-person office space in addition to creating a sense of togetherness by always being present, planning team building activities and celebrating successes.
- Acting as Mental Health First Aider, GDPR Champion, D&I Champion and Health & Safety Lead to ensure compliance with laws, regulations and best practices.
- Overseeing IT activities and managing our IT manager.
Personal Assistant to the MD and CTO
Spark44 - Jaguar & Land Rover
04.2015 - 07.2017
- Achieved a promotion from Receptionist to Personal Assistant after my first 5 months of service and supported 5 executives in my initial 6 months as a Personal Assistant.
- Successfully built a team of 3 EA’s and an Office Manager as the company grew from 60-250 people during my service.
- Proactively making informed decisions to reduce cost, effort and time in completing tasks whilst maintaining the highest level of standard in delivery.
Receptionist
Roka Mayfair Restaurant
11.2014 - 03.2015
Restaurant Hostess
The Savoy Hotel
10.2013 - 09.2014
Food & Beverage Waitress and Hostess
The Doyle Collection Group
10.2010 - 10.2013
Education
Cognitive Behavioural Therapy Practitioner -
The Academy of Modern Applied Psychology
Mental Health First Aider -
MHFA
Certified First Aider and Fire Marshal -
Office Test
BTEC & NVQ Level 2 in Customer Service -
Apprenticeship
Opera PMS Version 5.0 -
Reception Academy
GCSE -
Andrei Saguna, Romania
Skills
- Project management
- Intuitive, creative and analytical-thinking
- Tech savvy
- High-Level of confidentiality
- Exceptional emotional intelligence
- Responsible and strategic planning
Languages
Romanian
Native
Spanish
Fluent
English
Fluent
Recommendations
Proudly displayed on my LinkedIn page or available upon request.
Timeline
Executive Assistant to CEO
Fifth Dimension AI
06.2025 - Current
Executive Assistant to CEOs & COO
Ocean Bottle
08.2022 - 06.2025
Executive Assistant Managing Directors & Office Manager
InMotion Ventures - Jaguar & Land Rover
03.2018 - 07.2022
Personal Assistant to the MD and CTO
Spark44 - Jaguar & Land Rover
04.2015 - 07.2017
Receptionist
Roka Mayfair Restaurant
11.2014 - 03.2015
Restaurant Hostess
The Savoy Hotel
10.2013 - 09.2014
Food & Beverage Waitress and Hostess
The Doyle Collection Group
10.2010 - 10.2013
Cognitive Behavioural Therapy Practitioner -
The Academy of Modern Applied Psychology
Mental Health First Aider -
MHFA
Certified First Aider and Fire Marshal -
Office Test
BTEC & NVQ Level 2 in Customer Service -
Apprenticeship
Opera PMS Version 5.0 -
Reception Academy
GCSE -
Andrei Saguna, Romania