Ashley Sinclair
Maida Vale,London
Summary
Senior executive assistant with 15+ years supporting C-suite chairmen, boards, and corporate directors across private equity-backed global FMCG premium drinks and corporate environments. Deliver board and investor coordination, including governance support, confidential communications, and commercial administration. Manage complex international travel, stakeholder cadence, and high-priority execution with discretion in high-pressure settings.
Overview
16
16
years of professional experience
Work History
Senior Administrator/Office Manager
DYNATA
06.2026 - Current
- Managed daily administrative tasks, including scheduling meetings and organising files, to support office efficiency.
- Planned and coordinated internal and external business meetings, developing and distributing bespoke agendas.
- Coordinated communications between various departments to schedule meetings and keep company informed on critical matters.
- Delivered weekly reports to management, supporting smooth-running administration systems and aiding efficiency improvements.
- Monitored and controlled office inventory, ensuring adequate supply levels, timely product ordering and efficient management of company resources.
- Used exceptional communication skills to converse with customers, partners and stakeholders in person and online.
Executive Assistant to Chief Supply Chain Officer (CSCO)
Pladis UK Ltd
Chiswick, London
05.2022 - 06.2026
- Supported the Chief Supply Chain Officer of a private equity-backed global FMCG business as strategic right hand and primary gatekeeper, enabling senior decision-making across international operations, manufacturing priorities, and leadership cadence.
- Managed high-pressure executive schedule, prioritising board deadlines, investor meetings, operational reviews, urgent leadership decisions, and global stakeholder requirements to facilitate timely decision-making.
- Streamlined executive operating rhythm by coordinating global leaders, external suppliers, and internal teams to establish clearer workflows, enhance communications, and ensure follow-through on time-critical priorities.
- Organised executive leadership conferences, supply chain forums, and stakeholder events, ensuring aligned agendas, seamless logistics, and comprehensive post-meeting actions to enhance senior decision-making.
- Protected executive productivity through detailed domestic and international travel planning, including flights, accommodation, visas, transfers, contingency plans, and fast-moving itinerary changes.
- Prepared executive correspondence, slide decks, leadership briefings, and sensitive materials with the discretion required for board, investor, and leadership audiences.
- Processed executive expense submissions and department invoices against financial budgets, enforcing corporate compliance and audit standards.
Executive Assistant / Personal Assistant / Office Manager
Diageo – Justerini & Brooks
London
09.2019 - 04.2022
- Delivered executive and personal support to two Corporate Directors and the Chairman, serving as a professional first point of contact for governance, commercial, office, and high-value external stakeholder matters.
- Controlled senior calendars across commercial, governance, office, and personal priorities, anticipating conflicts and protecting leadership focus during peak trading and stakeholder periods.
- Managed comprehensive domestic and international business itineraries, including transfers, flights, corporate hospitality, and detailed travel schedules.
- Reconciled corporate expenses and managed office procurement budgets, ensuring financial accuracy in supplier invoice reviews.
- Assessed facilities and service supplier arrangements, enabling cost-effective vendor decisions and enhancing day-to-day office workflow and service reliability.
- Organized corporate hospitality events, supplier conferences, and executive presentations, liaising between internal stakeholders and external vendors.
- Maintained trusted relationships with senior leaders, colleagues, suppliers, and high-value external partners while handling confidential and commercially sensitive information.
Personal Assistant / Office Manager
Innovation Development & Lead
London
01.2011 - 01.2019
- Delivered executive assistant and office management support to Board-level leadership, managing confidential communications, governance requirements, and shifting executive priorities.
- Facilitated Board and committee proceedings, preparing and distributing board packs, recording formal minutes, and tracking governance actions through to delivery in executive and investor-facing contexts.
- Organised board meetings, executive conferences, and corporate events, coordinating venues, travel, materials, and follow-up to ensure disciplined governance.
- Protected privileged corporate information and built trusted working relationships across leadership teams, external advisers, vendors, and internal stakeholders.
- Introduced structured filing, administration, and tracking systems to enhance information access, ensure team consistency, and support follow-through on executive and departmental priorities.
- Oversaw departmental administration, managed budget expenditure, and reported outcomes to support corporate business projects.
Education
GCSEs - English, Science/Biology, History, Geography, and Art
Kensington College
Skills
- PE-Backed Executive Support: Board packs, investor cadence, governance actions, confidential correspondence, leadership rhythm, and operating partner-style support
- C-Suite Gatekeeping: Complex diary control, rapid reprioritisation, briefing preparation, senior stakeholder management, and executive follow-through
- Commercial Operations: Multi-timezone logistics, leadership offsites, supplier liaison, budget tracking, procurement, expenses, and process improvement
- Technology: Advanced Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
- Technical Skills: Advanced Microsoft Excel, PowerPoint, Word, Outlook
PROFESSIONAL DEVELOPMENT & EDUCATION
Professional Development Modules: Project Management, Logistics Management, HR Management, Business Coaching & Mentoring.
Timeline
Senior Administrator/Office Manager
DYNATA
06.2026 - Current
Executive Assistant to Chief Supply Chain Officer (CSCO)
Pladis UK Ltd
05.2022 - 06.2026
Executive Assistant / Personal Assistant / Office Manager
Diageo – Justerini & Brooks
09.2019 - 04.2022
Personal Assistant / Office Manager
Innovation Development & Lead
01.2011 - 01.2019
GCSEs - English, Science/Biology, History, Geography, and Art
Kensington College