Ashley Gloeh
Dundee
Summary
Dynamic Executive Assistant with high-level support experience, known for exceptional organisational skills, strategic planning and a pro-active approach. Expert in managing complex schedules, co-ordinating domestic and international travel and orchestrating corporate events.
Overview
21
21
years of professional experience
Work History
Executive Assistant
4J Studios/Chroma Ventures
Dundee
09.2020 - Current
- Managing and dealing with all aspects of a busy and constantly changing Principal’s schedule, including prioritising incoming communications to filter out basic requests and minimise disruption
- Taking responsibility for follow-up arrangements such as organising internal and external meetings and travel (domestic and international)
- Generating a yearly schedule of internal and portfolio company meetings
- Populating Chroma Ventures' CRM system Affinity
- Creating and implementing 4J Studios & Chroma Ventures' electronic filing system on SharePoint
- Supporting the implementation of HR policies and procedures
- Events management - delivering events including '4J Studios Presents' marking 4J Studios' move into publishing and launching the company's virtual reality film studio
- Gathering & uploading content from portfolio companies for the Chroma Ventures' website which I manage
- Setting up, and creating content for Chroma Ventures' social media accounts. Ensuring all messaging aligns with the values of the business
- Drafting and editing press releases
- Identifying potential revenue-generating marketing opportunities for the company's co-working and meeting room spaces
- Representing the company at business networking events and conferences
- Working with media contacts on TV projects
Sales Manager
Apex City Quay Hotel & Spa
Dundee
09.2018 - 09.2020
- Actively sell and promote Apex’s portfolio to corporate clients, regional partners and end user bookers
- Account manage all regionally assigned clients, partners and C&E bookers
- Support the Director of Sales, Scotland in defining the Dundee Sales strategy and activity plan
- Ensure that specific sales targets are met, whilst product and service standards are consistently achieved within the Sales department, and that a high degree of customer care is given at all times
Personal Executive Assistant & Office Manager
V&A Dundee
Dundee
11.2011 - 09.2018
- Providing high level assistance to the Director of V&A Dundee
- Acting as the first point of contact for all communications and a conduit between the Director, Senior Management Group, Board and other relevant groups
- Generating annual schedule of meetings for Board, Senior Management Group and sub-groups
- Taking and dissemination of minutes, ensuring that all actions are completed in a timely fashion
- Maintaining expense management system for the Director
- Managing all travel arrangements (UK and international) on behalf of the Director and Board members and bringing in on budget
- Organising high profile stakeholder events including V&A Dundee's ground breaking ceremony
- Developing V&A Dundee Strategic Business Plan
- Responsible for the operational management of the V&A Dundee office including designing, planning, improving and delivering effective office functionality in the project office and museum. Successfully secured a £140k sponsorship deal for museum office furniture
Business Development Manager
Whole Life Consultants
Dundee
03.2009 - 11.2011
- Responsible for fostering and nurturing relationships locally and nationally to increase awareness of Lean business practices and the Scottish Construction Centre
- Generating income through identifying & signing companies up for Lean interventions and assisting in the subsequent delivery of internal and external workshops
- Delivering all events for the Scottish Construction Centre including organising speakers, format, venue, IT equipment and refreshments and co-ordinating invitations and mail shots
- Liaison across a number external bodies and key stakeholders including Scottish Enterprise and Scottish Government
- KPI reporting and drawing down of funding against milestones
Marketing Manager
DCA
Dundee
03.2004 - 04.2009
- Events management including gallery openings and film festivals
- Assisting with the planning and execution of marketing campaigns
- Producing cinema guide including writing copy, sourcing imagery and managing print production Press releases and press liaison with local and regional titles
- Generating promotional materials and e-bulletins
- Market research
- Maintaining and developing positive relationships with members of the public/DCA Supporters to help achieve audience development targets
- Reception/box office duties including assisting the centre host with the management and recruitment of front of house staff and supervising the box office during weekend working hours
- Maintaining website and contact database
Education
BSc Hons 2:1 - Psychology
University Of Dundee
DundeeMBBS - Medicine
Newcastle University
NewcastleHighers - Maths, English, Chemistry, Physics, Biology & French
The High School Of Dundee
DundeeSkills
- Proactivity
- Self-motivation
- Interdepartmental collaboration
- Schedule management
- High-Level confidentiality
- Board meeting preparation
- Sales
- Marketing
- Events
- CRM management
Timeline
Executive Assistant
4J Studios/Chroma Ventures
09.2020 - Current
Sales Manager
Apex City Quay Hotel & Spa
09.2018 - 09.2020
Personal Executive Assistant & Office Manager
V&A Dundee
11.2011 - 09.2018
Business Development Manager
Whole Life Consultants
03.2009 - 11.2011
Marketing Manager
DCA
03.2004 - 04.2009
BSc Hons 2:1 - Psychology
University Of Dundee
MBBS - Medicine
Newcastle University
Highers - Maths, English, Chemistry, Physics, Biology & French
The High School Of Dundee
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